Board of Supervisors Minutes January 2006

Board of Supervisors Minutes

January 2006

January 3, 2005:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 3, 2006, in the Fremont County Courthouse, Boardroom, with Aistrope and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. the following resolutions were approved.

RESOLUTION NO. 2006-1

WHEREAS, motion was made by Aistrope to appoint John Whipple as Board Chairman and motion was made by Aistrope to appoint Chuck Larson as Board Vice Chairman.

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of January 2006, that Supervisor Whipple is appointed Board Chairman and Supervisor Larson is appointed to the position of Vice-Chairman.

ATTEST:

/s/ Joan Kirk                                                                                 /s/ John E. Whipple, Chairman       aye
Fremont County Auditor                                                                   Chuck Larson                              absent
                                                                                                      /s/ David Aistrope                            aye

RESOLUTION NO. 2006-2

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3^rd day of January 2006 that the Sidney Argus-Herald and The Hamburg Reporter be designated as the County's official newspapers for 2006.

Motion by Aistrope.

ATTEST:

RESOLUTION NO. 2006-3

RESOLUTION APPOINTING EMINENT DOMAIN COMPENSATION COMMISSION

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of January 2006 that the following persons are appointed as members of the Eminent Domain Compensation Commission for the year 2006.

BANKERS: Martin McCartney, Sidney, IA 51652; Kent Claiborne, Hamburg, IA 51640; Scott Monical, Sidney, IA 51652; Jason Foster, Hamburg, IA 51640; Grant Schaaf, Randolph, IA 51649; Camielle Silence, Riverton, IA 51650; Jay Longinaker, Randolph, IA 51649 REAL ESTATE: Denise Hammer, Tabor, IA 51653; Harold Snyder, Sidney, IA 51652; Larry Aspedon, Hamburg, IA 51640; Nancy Vanatta, Sidney, IA 51652; Jenna Gregory, Sidney, IA 51652; Cory Gordon, Riverton, IA 51650; John Sheldon, Hamburg, IA 51640 PROPERTY OWNERS: Lowell Sherwood, Percival, IA 51648; Willis Moyer, Sidney, IA 51652; Nancy Newlon, Thurman, IA 51654; Don Peeler, Hamburg, IA 51640; Roger Booker, Riverton, IA 51650; Gerald Head, Imogene, IA 51645; James D. Doyle, Farragut, IA 51639 FARMERS: John Askew, Thurman, IA 51654; Lynn Handy, Percival, IA 51648; Jim Peeler, Hamburg, IA 51640; John C. Whipple, Sidney, IA 51652; Charles Polk, Sidney, IA 51652; Keith Schaaf, Randolph, IA 51649; Steve Lorimor, Farragut, IA 51639

Motion was made by Aistrope.

ATTEST:

RESOLUTION NO. 2006-4

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rdday of January 2006, that the 2005 utilities as certified to the Auditor by the Iowa State Department of Revenue and Finance be approved, collected, and disposed of as regular taxes, according to taxing district.

Motion to approve made by Aistrope.

ATTEST:

RESOLUTION NO. 2006-5

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3^rd day of January 2006, that the Board will hold its regular meetings on Tuesday and Thursday of each week in the office of the Fremont County Courthouse, Sidney, Iowa, commencing at 9:00 a.m. until business is concluded.

Motion made by Aistrope.

ATTEST:

At 9:10 a.m. Supervisor Larson arrived at the meeting.

RESOLUTION NO. 2006-6

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of January 2006, that the 2006 committee appointments are as follows: Supervisor Larson – Empowerment Board, SW Iowa MI, MR, DD, BI, Planning Council, Board of Social Welfare, Waubonsie Mental Health Agency, Recreation, Conservation and Development Regional and Local, Loess Hills Alliance, FREDCO, West Central Development, Emergency Management Commission, Local Emergency Response, Empowerment Board and Landfill Commission. Supervisor Aistrope – Mental Health Board, DECAT Board, DHS Service Advisory Board, Welcome Center Board, Southwest Iowa Transit, Southwest Iowa Planning Commission, Board of Health, Regional Jail Committee and Landfill Commission. Supervisor Whipple – Hungry Canyons Authority, Hungry Canyons Alliance, Southwest Iowa Juvenile Emergency Services Board, Work Force and Authority, Fourth Judicial 28E Board, Alcohol and Drug Assistance Agency Inc., Advisory Board for Clarinda Mental Health Center, and Landfill Commission. Whipple, Larson and Aistrope appointed to E911 Board with one vote.

Patricia Shull is re-appointed to the Board of Southwest Iowa Transit and Southwest Iowa Planning Commission.

Motion was made by Larson.

ATTEST:

/s/ Joan Kirk                                                                                 /s/ John E. Whipple, Chairman       aye
Fremont County Auditor                                                             /s/ Chuck Larson                              aye
                                                                                                      /s/ David Aistrope                            aye

RESOLUTION NO. 2006-7

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3^rd day of January 2006, that the following be appointed to the Board of Health: Janeth Winkler, term ending 12-31-08; Jane Buck, term ending 12-31-08; David Aistrope, term ending 12-31-2006.

Motion made by Larson.

ATTEST:

At 9:30 a.m. Jim Owen, Assistant to County Engineer, met with the Board. Motion was made by Aistrope to authorize Chairman Whipple to sign Universal Payment Voucher with HGM for Project BROS-CO36(41)--5F-36. Larson, aye; Whipple, aye; Aistrope, aye. Larson made a motion for Chairman Whipple to sign Utility Permit with Iowa Telecom for work at 150^th Street, Green Twp. Larson, aye; Whipple, aye; Aistrope, aye.

At 9:45 a.m. Steve MacDonald, Fremont County Sheriff, met with the Board and discussed a resolution regarding drug testing. The Sheriff will prepare the resolution and get back on the agenda at a later date.

In other business, claims for January 6, 2006 were approved.

At 10:33 a.m., there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

January 5, 2005:

The Fremont County Board of Supervisors met in regular session on Thursday, January 5, 2006, in the Fremont County Courthouse, Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted.

At 9:00 a.m. Marvin Oakes of Ideal Insurance Agency met with the Board regarding county health insurance and stated that he would be interested in submitting a quote.

At 9:30 a.m. Gary Shrum, Assistant to County Engineer, met with the Board. Motion was made by Aistrope to authorize Chairman Whipple to sign an Application for Approval of Underground Construction County Highway Right-of-Way for Extreme Trenching for telephone placement lines for Qwest at 2128 Dike Road. Larson, aye; Aistrope, aye; Whipple, aye.

Payroll was approved for January 6, 2006 and the Recorders Report of Fees collected for December was approved.

The Board then reviewed departmental budgets.

At 10:35 a.m., there being no further business, motion was made by Larson to adjourn. Aistrope, aye; Larson, aye; Whipple, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

January 10, 2006:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 10, 2006, in the Fremont County Courthouse, Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. David Owen, Advanced Registered Nurse Practitioner with Grape Community Hospital, along with Dr. Ashler, appeared before the Board requesting them to sign a letter to the Iowa Office of the State Medical Examiner approving Owen as Medicolegal Death Investigator for Fremont County. Dr. Ashler said he and their deputy medical examiners are recommending Owen for the job and know that he will do a good job. Also, Ashler said he would be glad to stay on board as Medical Examiner until Owen is approved and everything is running smoothly. Owen said he would be acting as the hand of the Medical Examiner. The Medical Examiner will sign all reports and ultimately by responsible for the position. Aistrope made a motion for the Board to sign the recommendation for appointment. Aistrope, aye; Larson, aye; Whipple, aye.

At 9:10 a.m. Larson made a motion to approve minutes of January 3, 2006. Aistrope, aye; Larson, aye; Whipple, aye.

At 9:15 a.m. motion was made by Aistrope to authorize Chairman Whipple to sign Renewal of Liquor License for Sidney Legion Club. Motion carried. Larson, aye; Aistrope, aye; Whipple, aye.

At 9:30 a.m. the Board discussed the county mileage. Larson made a motion that retroactive to January 1, 2006, until further notice, the county follow the mileage rate the federal government sets. The current rate is 44.5. Aistrope, aye; Larson, aye; Whipple, aye.

At 10:55 a.m. there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

January 12, 2005:

At 8:30 a.m. on Thursday, January 12, 2006, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were John E. Whipple, Chuck Larson, David Aistrope, Margaret Henkle, Karen Berry, Joan Kirk, Steve Whitehead, Judy Crain, Dan Davis and Art Claiborne. Whipple said the Board has received minutes from the Compensation Board which met on December 19, 2005. The Compensation Board recommended a salary increase of 2% for Board of Supervisors; salary increase of 6% for Sheriff and 4% for Auditor, Treasurer, Recorder and County Attorney. The Board of Supervisors are asking that budgets be figured on 1½% increase for the Board of Supervisors; 3% for Auditor, Treasurer, Recorder and County Attorney and 4½% increase for the Sheriff. They would like everyone to budget for a 15% increase on insurance. Larson gave an update on Emergency Management. He said they are looking for an Emergency Management Coordinator, and FEMA mandates that the position needs to be at least a 20 hour a week job. He said they need someone that is comfortable using a computer, and if they could get someone interested, there are a lot of grants available. Larson feels the current commission is very interested and involved and most meetings usually have 100% participation. Claiborne said the Omaha Hospital is installing a new phone system. He is hoping that this will make a difference in the amount of time it takes to get help. Aistrope told the group there would be a News Release regarding the regional jail in the next couple of weeks.

The Fremont County Board of Supervisors met in regular session on Thursday, January 12, 2006, in the Fremont County Courthouse, Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Dan Davis, Fremont County Engineer, met with the Board regarding his time spent filling in for Page County’s Engineer position that is currently open. After some discussion, the Board and Davis felt it would be best for Fremont County to request a 28E Agreement with Page County. The Board will call Page County and ask them to prepare a 28E Agreement so everyone will know what is expected during this fill-in time.

At 10:30 a.m. there being no further business, Larson made a motion to adjourn. Aistrope, aye; Larson, aye; Whipple, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

January 17, 2006:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 17, 2006, in the Fremont County Courthouse Boardroom with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous board session were read and approved.

At 9:00 a.m. Emily Bengtson and Lona Lewis met with the Board and requested a one time funding of $6000 for the Fremont County Historical Society to help finish the Museum Church and begin a genealogy room. Lona presented an overview of the work that is being done to modernize the museum. She stated that the annex is completed and the next step is to build a genealogy room; renovation of the church has been started but funds are being depleted. Whipple said they would look at the budget and see where they’re at.

At 9:30 a.m. motion was made by Aistrope to authorize Chairman Whipple to sign a Regional Jail Contract. Larson, aye; Aistrope, aye; Whipple, aye.

At 9:45 a.m. County Engineer Dan Davis met with the Board. Motion was made by Aistrope to authorize Chairman Whipple to sign a DOT Payment Voucher with HGM Associates, Inc. for engineering costs on Project FM-CO36(32)—55-36, Knox Road (J34) Alignment Study from L44 to 270^th Ave. Larson, aye; Aistrope, aye; Whipple, aye.

At 10:00 a.m. motion was made by Aistrope to approve the Treasurer’s Semi-Annual Report. Larson, aye; Aistrope, aye; Whipple, aye.

At 10:30 a.m. Brenda Loewe and Doug Aistrope from Fremont County Farm Bureau Insurance met with the Board and discussed county health insurance and requested permission to submit a quote.

Joel Dirks of West Central Development did not meet with the Board at 11:00 a.m.

At 11:15 a.m. Shirley Fredrickson of Golden Hills RC & D met with the Board and discussed the Loess Hills Scenic Byway and the hope for it to become All American Road status. She stated that All American Road status would give higher priority for grants. She requested that the Board budget $5000 local match money for the Loess Hills Scenic Byway. She said a letter of request would be sent.

In other business, the Sheriff’s Monthly Report was approved. Payroll and claims for January 20, 2006 were approved. The following claim was approved for a hand-written warrant. General Basic Fund: Safeway Services, Inc., Scaffolding, $597.27.

At 11:40 a.m., there being no further business, motion was made by Aistrope to adjourn. Larson, aye; Aistrope, aye; Whipple, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

January 19, 2006:

The Fremont County Board of Supervisors met in regular session on Thursday, January 19, 2006, in the Fremont County Courthouse, Boardroom, with Aistrope, Larson and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

The Board then opened mail and heard visitors.

At 10:00 a.m., there being no further business, motion was made by Larson to adjourn. Aistrope, aye; Larson, aye; Whipple, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

January 24, 2005:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 24, 2005, in the Fremont County Courthouse, Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted.

Patricia Rengifo with The Hamburg Reporter was present from 9:00 a.m. to 9:45 a.m.

At 9:00 a.m. Aistrope made a motion to approve the following Resolution No. 2006-8. Larson, aye; Aistrope, aye, Whipple, aye.

RESOLUTION NO. 2006-8

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 24^th day of January, 2006 that the following change in appropriation be made:

Expenditures

Increase 01000 - 09100-610-99 by $16,000

Decrease 01000 - 09110-632-52 by $16,000

ATTEST:

At 9:15 a.m. Kevin Aistrope, Fremont County Deputy Sheriff, met with the Board to discuss funds needed for a regional jail feasibility study that will be done in the near future. The Regional Jail Board is requesting that each county pick a location they feel would be the best location for a regional jail. Because of the centralized location, Randolph was chosen by Fremont County. The company doing the study will make their recommendation after visiting all three locations.

At 9:30 a.m. Gary Mahood with Iowa Municipalities Workers’ Compensation Association (IMWCA) met with the Board and presented a loss history report showing Fremont County’s loss ratio over the last four years. From 2004/2005 to 2005/2006 the audited premium has been reduced by $7,000.00 due to improved safety awareness. Mahood said Fremont County is really doing a very good job making safety a priority, and will save the county money in the long run. After the board meeting Mahood will make site visits at various county departments.

At 10:35 there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

January 26, 2006:

The Fremont County Board of Supervisors met in regular session on Thursday, January 26, 2006, in the Fremont County Courthouse, Boardroom, with Supervisors Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes were approved for January 19 and January 24. The agenda was approved as posted.

At 9:00 a.m. Les Robbins and Bill Sapp met with the Board and gave an update on the development. They also requested to amend the development agreement to allow for interest they pay to banks be exempt from federal income tax by the banks. Robbins stated it would allow them to get lower rate of interest because of federal exempt status. The Board will schedule a conference call with Attorney Bob Josten for Thursday, February 2, to discuss the matter. Bill Sapp stated that they need to put in another well at the development and to add on to the filtering process. He inquired about extending the length of
TIF.

At 10:00 a.m. Tim Travis of United HeathCare, and Patty Glaser of Kingsgate Health Insurance, an insurance brokerage and consulting firm, met with the Board. Patty discussed various carrier capabilities and benefit differences.

At 10:30 a.m. motion was made by Aistrope to authorize Chairman Whipple to sign the HAVA polling place accessibility forms. Larson, aye; Aistrope, aye; Whipple, aye.

The following claim was approved for a hand-written warrant. General Basic Fund: Treasurer-State of Iowa, Golf Course Sales Tax, $78.00.

At 10:45 a.m. the Board canvassed the drainage elections held on January 21, 2006.

At 11:15 a.m., there being no further business, motion was made by Larson to adjourn.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

January 31, 2006:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 31, 2006, in the Fremont County Courthouse, Boardroom, with Whipple and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Let the records show Larson was not present for this meeting.

At 9:00 a.m. Aistrope made a motion to sign a contract between the Fremont County Board of Supervisors and the Boards of Trustees of the libraries of the towns of Tabor, Randolph, Sidney and Hamburg. This contract allows all residents of Fremont County residing outside the limits of the towns to use the city libraries. This contract is to be reconsidered and entered into by the parties annually. Aistrope, aye; Whipple, aye.

At 9:15 a.m. Judge Smith met with the Board regarding courthouse security. Judge Smith said the Chief Justice in his address to legislature said courthouses need to start enhancing courthouse security. Judge Smith said we should talk about it and how our jobs affect the public. He does not have any solutions yet, but thinks it is something we need to think about. The Chief Justice thinks in some situations there needs to be an officer present whenever court is being held. Smith said he would like the county to get at least eight people, including one person from the Board of Supervisors, County Attorney, a representative from the Sheriff’s Office, Assessor’s Office, Courthouse Maintenance, Security Officer and two elected officials to meet with him to discuss a plan for courthouse security.

At 9:30 a.m. Dan Davis, Fremont County Engineer, met with the Board regarding an agreement with Page County and compensation for hours spent in Page County.

At 9:40 a.m. motion was made by Aistrope to authorize Chairman Whipple to sign DOT Payment Voucher for HGM for design work on Honey Creek Bridge replacement. Aistrope, aye; Whipple, aye.

Payroll and claims were approved for February 3, 2006.

At 11:00 a.m. Joe Dirks with West Central Development presented an annual report showing how funding was spent. He is requesting $3,000.00, which is the same amount as last year.

At 11:10 a.m. the Board spoke by phone with Page County Supervisors regarding additional compensation for Fremont County Engineer while he is temporary filling their vacant position. Fremont County Board felt as long as he is on county time he should receive the same wage as usual. Page County will reimburse Fremont County for his time and expenses spent in Page County. Their County Attorney is working on a 28E Agreement and should present it to the Auditor this week.

At 11:15 a.m., there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Whipple, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

December 2005 Home February 2006