Board of Supervisors Minutes
January 2015

January 2, 2015:

Motion to approve made by Hickey.
 

At 9:35 a.m. Dee Owen, Auditor’s Office, met with the board for official canvass of votes cast in the December 30, 2014 Special Election (Senate District 12).    The Board declared the following elected on a county level.  Mark Costello.   

Morgan made a motion to approve any reoccurring bills, as well as non-reoccurring bills of $200.00 or less with Auditor approval.

9:45 there being no further business, Morgan made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

January 6, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 6, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson, and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

At 9:00 a.m. Roger Phipps met with the board to discuss ROW Work on Schultz Drainage District.  Phipps said no one notified him that someone was going to come onto his property and clean the ditch.  Hickey said there is a right-of-way on the ditch that is there for the purpose of ditch cleaning, no one should be on his property.  Morgan explained that they did put it out for bid and hired someone to do the work.  Phipps asked if a tube will be put back in where one was taken out, and Hickey said a bigger tube will be put back in its place.   

At 9:30 a.m. Motion was made by Hendrickson to approve the following Resolution 2015-6.  Motion carried unanimously.

RESOLUTION NO.  2015-6

A RESOLUTION PROVIDING FOR A PUBLIC HEARING AND PUBLICATION OF NOTICE IN REGARD TO FREMONT COUNTY ASSIGNING A CERTIFICATE OF PURCHASE AT TAX SALE TO THE FOLLOWING:

WHEREAS, the Fremont County Board of Supervisors proposes to assign the following certificate of purchase at tax sale to the City of Imogene, Imogene, Iowa for $860.00.  Parcel Number 440440022000000; 440440023000000 and 4400440024000000, IMOGENE, in the original town of Imogene, Fremont County, Iowa, according to the recorded plat thereof.  THEREFORE, be it resolved that a public hearing on the foregoing proposal shall be held at 10:00 a.m. on the 13th day of January, 2015, in the Boardroom of the Fremont County Courthouse, Sidney, Iowa, and that the notice of the hearing shall be published as provided by the Iowa Code Section 331.361(2).  The Fremont County Auditor is directed to publish a notice of public hearing in The Sidney Argus Herald, at least four days but not more than twenty days before the date of the public hearing.  Motion to approve made by Hendrickson.

Adopted this 13th day of January, 2015.
 

In other business, claims for January 9, 2015, were approved, and the Treasurer’s semi-annual report was also approved. 

Christy Briley stopped in to visit with the board.  

At 10:00 a.m. there being no further business, Morgan made a motion to adjourn.  Motion carried unanimously. 

ATTEST: 

Fremont County Auditor                                                                                Randy Hickey, Chairman

January 13, 2015:

At 8:30 a.m. on Tuesday, January 13, 2015, a Department Head meeting was held in the Fremont County Courthouse Boardroom.  Present were Randy Hickey, Earl Hendrickson, Danny Toma, Karen Berry and Jenny McAllister.  Topics discussed: converting to Safety Data Sheets per OSHA standards, Dual-Classification, Multi-Residential and Business Property Tax Credit implementations, mental health regional issues.  

The Fremont County Board of Supervisors met in regular session on Tuesday, January 13, 2015, in the Fremont County Courthouse Boardroom, with Hickey and Hendrickson present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show Cara Morgan was not present for this meeting.  Present for this meeting was Shannon Schram, B103 Radio.  

At 9:00 a.m. Patrick Lynch, Wellmark, met with the board to review the county’s status with Wellmark BC/BS through Iowa State Association of Counties.  Some new cost saving measures were discussed.  Also present were Kim Compton, Christy Briley and Dee Owen.   

At 9:28 a.m. the board canvassed the Riverton City Special Election held January 6, 2015, finding Leola Lee Boyle will fill a Vacancy on Riverton City Council with term ending 12/31/15.  Terry Kennedy will fill a Vacancy on Riverton City Council with term ending 12/31/2017.     

At 9:32 a.m. The Compensation Board at its meeting on January 6, 2015 made a recommendation to increase non-union wages 4% across the board for all offices.  Also present was Jennifer McAllister.  Hickey said he would like to see the increase set at 3%.  Hendrickson made a motion to approve a 3% raise.  Motion carried unanimously.  

At 9:40 a.m. Motion was made by Hendrickson to approve the following Resolution 2015-7.  Motion carried unanimously.

RESOLUTION NO. 2015-7

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 13th day of January 2015, that the 2014 utilities as certified to the Auditor by the Iowa State Department of Revenue and Finance be approved, collected, and disposed of as regular taxes, according to taxing district.

Motion to approve made by Hendrickson.
 

At 10:00 a.m. Hendrickson made a motion to go into Public Hearing to discuss/approve Assignment of Certificate of Purchase at Tax Sale.  Hickey, aye; Hendrickson, aye.  With no one from the public present, and hearing no negative comments.  At 10:04 a.m. Hendrickson made a motion to come out of Public Hearing.  Hickey, aye; Hendrickson.  Motion was made by Hendrickson to approve the following Resolutions regarding the Certificate of Purchase at Tax Sale.  Hickey, aye; Hendrickson, aye.

RESOLUTION NO. 2015-8

RESOLUTION APPROVING THE ASSIGNMENT OF CERTIFICATE OF PURCHASE AT TAX SALE TO THE FOLLOWING: WHEREAS, the City of Imogene, Imogene, Iowa, is desirous of obtaining a certificate of tax sale purchase for $860.00 for the following:  Parcel Numbers 440440022000000; 440440023000000 and 440440024000000 IMOGENE, FREMONT COUNTY, IOWA, according to the recorded plat thereof. WHEREAS, Fremont County is desirous of avoiding the expense of tax redemption procedure, and WHEREAS, a public hearing on this proposal was held on the 13th January, 2015 and, WHEREAS, the transfer of said certificate of tax purchase to the City of Imogene, Imogene, is in the better interest of the County and is in the better interest of the City of Imogene, Imogene, Iowa to eliminate any form of liability to Fremont County, now THEREFORE, it is hereby resolved that the Chairman of the Board of Supervisors is authorized and directed to execute the assignment of certificates of tax purchases of this real estate upon receipt of payment.

IT IS SO RESOLVED, this 13th day of January, 2015.
 

RESOLUTION No. 2015-9

ASSIGNMENT OF CERTIFICATE OF TAX SALE PURCHASE

Fremont County does hereby transfer the certificate of tax sale purchase regarding the described real estate to the City of Imogene, Imogene, Iowa as follows: Parcel Number 440440022000000; 440440023000000 and 440440024000000, Imogene, Iowa.  The county shall endorse the tax sale certificate as necessary to complete this assignment upon receipt of payment of $680.00. Dated this 13th day of January, 2015.

ATTEST:

/s/ Joan Kirk                                                                             /s/ Randy Hickey, Chairman    aye
Fremont County Auditor       

STATE OF IOWA, FREMONT COUNTY SS:

On this 13th day of  January, 2015, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Randy Hickey, to me personally known, who being by me duly sworn, did say that he is a member of the Fremont County Board of Supervisors and that said instrument was signed on behalf of the Fremont County Board of Supervisors and hereby acknowledge the execution of the foregoing instrument to be the voluntary act and deed of the Fremont County Board of Supervisors, by it and by him voluntarily executed.

/s/  Christine Briley
Notary Public in and for the State of Iowa 

Let the records show the Recorder’s Report for the month of December, 2014 was approved.

At 10:05 a.m. there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

January 20, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 20, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show Sandra Parmenter with the Hamburg Reporter and Shannon Schram, B103 Radio were also present for this meeting. 

At 9:00 a.m. Motion was made by Morgan to approve use of courthouse for Traveling Red Dress Display February 8th through February 14th that promotes women’s heart health during the month of February.  Motion carried unanimously.  

At 9:05 a.m. the board canvassed the 2015 Drainage Elections held on January 17th, 2015.  Also present was Corey Becker and Nina Embree.  

At 9:15 a.m. Corey Becker, County Attorney, met with the board requesting approval of a new hire.  Motion was made by Morgan to approve the following Resolution 2015-10.  Also present was Nina Embree.  Motion carried unanimously.   

RESOLUTION 2015-10

RESOLUTION TO FILL PARALEGAL VACANCY IN COUNTY ATTORNEY OFFICE

WHEREAS, the Office of the Fremont County Attorney has a personnel vacancy for the position of Paralegal; and WHEREAS, a candidate has been identified; BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS that Nina Joann Embree be hired to the full-time position of Paralegal with the Fremont County Attorney’s Office for a total salary of $37,571 per year, with benefits, effective January 20, 2015.

DATED this 20th day of January, 2015.
 

At 9:30 a.m. Christy Briley, Assistant Auditor, met with the board to discuss a change of class regarding IPERS for a few employees in the sheriff’s office that have duties that fall under jailers.  It was agreed that as long as the employees are reclassified as jailers, and a job description provided to that effect the IPERS rate can be changed.         

At 9:50 a.m. Dan Davis, Engineer, met with the board requesting approval of a Universal Payment Voucher with HGM Associates on Proj# BROS-CO36(68) -- 5F-36 on 150th St. Bridge over W Nishna River.  Motion was made by Morgan to approve the request.  Motion carried unanimously.   

At 10:00 a.m. Public Hearing regarding a Nuisance Property in Bartlett was held.  Present were Mike Crecelius, Dan Davis, Sandra Parmenter, Shannon Schram, and Cory Becker.   

At 10:30 a.m. Hendrickson made a motion to go into Public Hearing regarding a nuisance abatement on property owned by David McCollum in Bartlett.  Hickey, aye; Morgan, aye; Hendrickson, aye.  At 10:31 a.m. With no one appearing to show cause why the alleged nuisance shall not be abated, Hickey made a motion to come out of Public Hearing.  Hickey, aye; Morgan, aye; Hendrickson, aye. Motion was made by Hickey that if the prohibited condition still exists after 30 days the Board of Supervisors shall affirm the Zoning Administrator’s decision, and order the property abated.  Hickey, aye; Morgan, aye; Hendrickson, aye. 

At 10:35 a.m. Joel Dirks, West Central Community Action, met with the board with an update on services provided to Fremont County citizens over the past year.  Dirks was also asking for an increase in funding for the program.   

At 10:45 a.m. Reba Richie, Community Services Director, met with the board to discuss fund 09000, and the reason it is running in the negative.  Regionalization has made a great negative impact on case management in most counties, also part of the problem was a Medicare payback.  Richie will be back with the board to discuss ways to improve 09000. 

At 11:15 a.m. Motion was made by Morgan to approve the following Resolution 2015-11.  Motion carried unanimously.

RESOLUTION NO.  2015-11

RESOLUTION RESCINDING RESOLUTION 2015-6

A RESOLUTION PROVIDING FOR A PUBLIC HEARING AND PUBLICATION OF NOTICE IN REGARD TO FREMONT COUNTY ASSIGNING A CERTIFICATE OF PURCHASE AT TAX SALE TO THE FOLLOWING:

WHEREAS, the Fremont County Board of Supervisors proposes to assign the following certificate of purchase at tax sale to David McGargill, President, DLM Ag. Inc., 3690 220th St. Randolph, IA 51649 for $860.00.  Parcel Number 440440022000000; 440440023000000 and 4400440024000000, in the original town of Imogene, Fremont County, Iowa, according to the recorded plat thereof.

THEREFORE, be it resolved that a public hearing on the foregoing proposal shall be held at 10:00 a.m. on the 27th day of January, 2015, in the Boardroom of the Fremont County Courthouse, Sidney, Iowa, and that the notice of the hearing shall be published as provided by the Iowa Code Section 331.361(2).  The Fremont County Auditor is directed to publish a notice of public hearing in The Sidney Argus Herald, at least four days but not more than twenty days before the date of the public hearing.

Motion to approve made by Morgan.

Adopted this 20th day of January, 2015.
 

At 11:20 discussion on how to best manage Community Services in the coming year.  Also present was Reba Richie.  

In other business, claims for January 23, 2015, were approved.  

At 11:45 a.m. there being no further business, Morgan made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

January 27, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 27, 2015, in the Fremont County Courthouse Boardroom, with Hickey and Hendrickson present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show Cara Morgan was not present at this meeting.   

At 9:00 a.m. Motion was made by Hendrickson to appropriate $30,900 of county betterment dollars to be used to fund the purchase of a new vehicle for Emergency Management Services Department.  Also use resources available from LOST infrastructure for a permanent transfer to cover a shortage of funds $16,301 for the first year payment towards the new LEC.  Interest paid 12/1/2014 $94,182; 6/1/2015 interest due 3/1/2015 $75,013, and a principal due 6/1/2015 of $215,000 for a total of $384,195.  Taxes levied for total of principal and interest for fiscal year 2014/2015 was $367,894.  Also present was Christy Briley and Kevin Aistrope. 

At 9:15 a.m. Dan Davis, Engineer, met with the board requesting approval of the following:

Motion was made by Hickey approving Labor Agreement with Secondary Road Department.  Motion carried unanimously. 

Motion was made by Hendrickson to approve two temporary easement agreements on Sidewalk Project in Randolph.  Motion carried unanimously. 

At 9:30 a.m. Bill Huey, Prochaska & Associates, met with the board to give them an update on Remaining Contingency within Total Project Budget.  As of 1/26/2015 $158,686 remains as soft cost in the budget.  If the board approves soft cost adjustments of $27,824 there will be $130,862 remaining.  The board will vote on approving these adjustments on February 3, 2015. 

At 10:20 a.m. Hendrickson made a motion to go into Public Hearing to discuss/approve Assignment of Certificate of Purchase at Tax Sale.  Hickey, aye; Hendrickson, aye.  With no one from the public present, and hearing no negative comments.  At 10:25 a.m. Hendrickson made a motion to come out of Public Hearing.  Hickey, aye; Hendrickson, aye.  Motion was made by Hickey to approve the following Resolutions regarding the Certificate of Purchase at Tax Sale.  Hickey, aye; Hendrickson, aye. 

RESOLUTION NO. 2015-12

RESOLUTION RESCINDING RESOLUTION 2015-8

RESOLUTION APPROVING THE ASSIGNMENT OF CERTIFICATE OF PURCHASE AT TAX SALE TO THE FOLLOWING: WHEREAS, David McGargill, President, DLM Ag, Inc., 3690 110^th St. Randolph, IA 51649, is desirous of obtaining a certificate of tax sale purchase for $860.00 for the following:  Parcel Numbers 440440022000000; 440440023000000 and 440440024000000 IMOGENE, FREMONT COUNTY, IOWA, according to the recorded plat thereof.  WHEREAS, Fremont County is desirous of avoiding the expense of tax redemption procedure, and WHEREAS, a public hearing on this proposal was held on the 27^th of January, 2015 and, WHEREAS, the transfer of said certificate of tax purchase to David McGargill, President, DLM Ag, Inc., is in the better interest of the County and is in the better interest of David McGargill to eliminate any form of liability to Fremont County, now THEREFORE, it is hereby resolved that the Chairman of the Board of Supervisors is authorized and directed to execute the assignment of certificates of tax purchases of this real estate upon receipt of payment.

IT IS SO RESOLVED, this 27th day of January, 2015. 
 

RESOLUTION No. 2015-13

RESOLUTION RESCINDING RESOLUTION 2015-9

ASSIGNMENT OF CERTIFICATE OF TAX SALE PURCHASE

Fremont County does hereby transfer the certificate of tax sale purchase regarding the described real estate to David McGargill, President, DLM Ag, Inc. 3690 110th St. Randolph, IA 51649 as follows: Parcel Number 440440022000000; 440440023000000 and 440440024000000, Imogene, Iowa.  The county shall endorse the tax sale certificate as necessary to complete this assignment upon receipt of payment of $860.00.

Dated this 27th day of January, 2015.

ATTEST:

/s/ Joan Kirk                                                                             /s/ Randy Hickey, Chairman    aye. 
Fremont County Auditor    

STATE OF IOWA, FREMONT COUNTY SS:

On this 27th day of  January, 2015, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Randy Hickey, to me personally known, who being by me duly sworn, did say that he is a member of the Fremont County Board of Supervisors and that said instrument was signed on behalf of the Fremont County Board of Supervisors and hereby acknowledge the execution of the foregoing instrument to be the voluntary act and deed of the Fremont County Board of Supervisors, by it and by him voluntarily executed.

/s/  Christine Briley                                                   
Notary Public in and for the State of Iowa 

At 10:30 a.m. Reba Richie, Community Services Director, met with the board to do some brain storming regarding Community Services funding.  Richie said a local county was in the process of closing their Community Services Department and feels Fremont County could pick up some of their clients, but admits there is no guarantee with that.  Also present was Renee Fish and Paige Osborne.      

In other business, Sheriff’s Reports for October 2014, November 2014 and December 2014 were approved. 

10:50 a.m. there being no further business, Hickey made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

December 2014     Home     February 2015