Board of Supervisors Minutes
March 2012
March 6, 2012:
The Fremont County Board of Supervisors met in regular session on Tuesday, March 6, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Wayne Clark, Craig Glasgow, Pat Sheldon and Brian Johnson met with the board to discuss road closure at 174th Ave, which is a minimum B road that runs about a quarter of a mile past Wayne Clark’s property. Clark said he would like to see the road closed because people drive on it when it is muddy and tear it up. Also present was Dan Davis, Engineer. Davis said the county requires a petition showing all owners agree to close the road, and the exact location of the road. The petition will be requesting the Board of Supervisors to consider closing the road.
The group also discussed joining West Benton and Mule Slough. Morgan said James Hudson, Drainage Attorney, will be coming to Fremont County for a meeting, and could possibility discuss the process.
At 9:50 a.m. Dan Davis, Engineer met with the board to discuss replacement of Assistant to County Engineer, Gary Shrum. Davis asked if he could start advertising the position as Shrum will be retiring May 5th Davis said the position would be for a construction engineer. Hickey said he felt Davis needed someone on the construction end of it. Davis said Lee Ryherd is on the design side, and the new hire would be on the construction side. Morgan said she felt the new employee should be out in the field and should be someone who possesses exceptional leadership skills. Motion was made by Morgan to allow Davis to fill the position. Morgan, aye; Bartholomew, aye; Hickey aye.
At 9:55 a.m. Motion was made by Bartholomew to approve Class C. Liquor (beer/wine), Outdoor Service, Sunday Sales License for D & L Pro. Morgan, aye; Bartholomew, aye; Hickey aye.
At 10:00 a.m. a public hearing was held regarding an Application for a Special Use Permit by U.S. Cellular. Present were Randy Hickey, Bart Bartholomew, Cara Morgan, Joan Kirk, Twila Larson, Jenni Kellis, Shaun Hemsted and Kenneth Howery. At 10:00 a.m. Morgan made a motion to open the public hearing. Morgan, aye; Bartholomew, aye; Hickey aye. Kellis explained the tower will be assembled on Kenneth Howery’s property, saying it will be a self-supporting tower with no guide wires. There was four foot of water in the shelter last summer, and that is why they made a business decision to move the tower. They will dismantle the current tower, and move it to the new location using the same tower. Morgan asked if other entities could use the tower. Hemsted said up to three additional carriers would be able to use the tower, and they would encourage it. At 10:15 a.m. Morgan made a motion to go close the public hearing and approve the following resolution. Morgan, aye; Bartholomew, aye; Hickey aye.
WHEREAS a Public Hearing was held by the Fremont County Zoning Commission on a proposed wireless communication tower on Bluff Road in Fremont County, and,
WHEREAS the Zoning Commission has reported to the Fremont County Board of Supervisors recommending acceptance of the wireless communication tower project as proposed by Site Acquisition Solutions for U.S Cellular.
NOW THEREFORE BE IT RESOLVED that the Fremont County project by U.S Cellular/Site Acquisition Solutions be adopted.
This Resolution hereby authorizes the Chairman of the Board of Supervisors to execute the proposal for the wireless communication tower.
Dated this 6th day of March, 2012. Motion to adopt Resolution Made by Morgan.
/s/ Joan Kirk /s/ Randy Hickey, Chairman
ayeAt 10:30 a.m. Motion was made by Bartholomew to open the public hearing on the 2012/2013 County Budget. Morgan, aye; Bartholomew, aye; Hickey aye.
Present were Randy Hickey, Bart Bartholomew, Cara Morgan, Joan Kirk, Bob Benton and Jan Winkler. At 11:15 a.m. after discussing the fact that the Sheriff’s Union Contract has not yet been negotiated for year 2012/2013. Morgan made a motion to table approving the budget so they could consider their options. Morgan, aye; Bartholomew, aye; Hickey aye. A Public Hearing will be set for March 13th at 10:00 a.m.
Jon Howery stopped in the visit with the board.
At 11:35 a.m. motion was made by Morgan to sign a 403 Contract with SWIPCO. Morgan, aye; Bartholomew, aye; Hickey aye.
In other business, the Recorder’s Monthly Report was approved.
Payroll and claims were approved for March 9, 2012.
At 12:00 p.m. there being no further business, Bartholomew made a motion to adjourn. Bartholomew, aye; Morgan, aye; Hickey, aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
March 8, 2012:
The Fremont County Board of Supervisors met in a special session on Thursday, March 8, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 1:00 p.m.
At 1:00 p.m. Present were Randy Hickey, Bart Bartholomew, Cara Morgan, Joan Kirk, Kevin Aistrope, Dennis James and Margaret Johnson. The purpose of the meeting was to discuss funding from E911to Fremont County Communication Services, to cover expenses and resources provided by Communication Services Department. The E911 Commission has contributed to this department beginning in 1998 and continuing through 2011, the E911 commission has voted to discontinue paying for the services. The current yearly amount provided by the E911 Commission is $19,000.
The Board of Supervisors has been advised the situation is between the Sheriff and the E911 board. The Board of Supervisors reminded the Sheriff if the money was not going into his Communications Budgeted Revenue it would need to come out of his Communications Budgeted Expenses. James thought the E911 Board would reconsider and go ahead and pay for the services provided.
At 1:15 p.m. Kevin Aistrope, Sheriff, requested to go into a closed session. At 1:17 p.m. Bartholomew made a motion to go into closed session according to Iowa Code 21.5 (c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Vote: Hickey, aye; Bartholomew, aye; Morgan, aye. Present were Randy Hickey, Bart Bartholomew, Cara Morgan, Joan Kirk, Kevin Aistrope, Dennis James and Margaret Johnson. At 1:17 p.m. the Board went into closed session. At 1:35 p.m. motion was made by Morgan to go out of closed session. Vote: Hickey, aye; Bartholomew, aye; Morgan, aye. No action was taken.
Several E911 funding options were discussed.
At 2:05 p.m. Motion was made by Bartholomew adjourn. Hickey, aye; Bartholomew, aye; Morgan aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
March 13, 2012
At 8:30 a.m. on Tuesday, March 13, 2012, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Randy Hickey, Bart Bartholomew, Cara Morgan, Judy Crain, Dan Davis, Pam Van Scyoc, Jan Winkler, Steve Whitehead, Margaret Johnson, Mike Crecelius, Dennis Henneman, Arnold Emberton and Joan Kirk. Topics discussed were: FEMA projects, working with CSN, Sidney Streetscape, working on levee group tours, West Benton Drainage.
The Fremont County Board of Supervisors met in regular session on Tuesday, March 13, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Dan Davis, Engineer, met with the board. Davis said he will revise the title sheet for the Road Reconstruction Project #L-FEMA-30-78-36, and get back with the board for approval.
At 9:15 a.m. Shannon and Erin Smith met with the board to discuss upgrading a Level B Road to a Level A Road in order to have access to a new hog confinement. Also present was Dan Davis, Engineer. Davis gave the Smith’s a copy of the County Ordinance that sets out specifically the requirements to upgrade a road.
At 9:38 Bob Geiger met with the board to discuss a dirt road that serves about seven land owners who need to have access to their land. Geiger said at one time they had the county close part of the road, and he just wanted to make sure it is still a county road. Existing maps show there is about 66 ft. of right-of-way that is still a county road.
At 10:00 am. The public hearing for adoption of the 2012/2013 County Budget was held. Present were Supervisors Randy Hickey, Bart Bartholomew, Cara Morgan and Auditor Joan Kirk. With no objections, at 10:10 a.m. motion was made by Morgan to close the hearing. Morgan, aye; Bartholomew, aye; Hickey, aye. The following were passed to approve the FY 2012/2013 Budget. Morgan, aye; Bartholomew, aye; Hickey, aye.
RESOLUTION FOR ADOPTION OF BUDGET AND CERTIFICATION OF TAXES:
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 13th day of March 2012, that the proposed budget for fiscal year July 1, 2012 - June 30, 2013, after one public hearing as required by law on March 13, 2012, be adopted as proposed and published. Property taxes levied will be as follows: County wide levies; General Basic amount of $1,734,984.00 with a rate of 3.70000, General Supplemental amount of $725,350.00 with a rate of 1.54687; MH-DD Services Fund amount of $446,318.00 with a rate of 1.00676, with a countywide valuation without gas and electric of 468,914,638. Rural Services with a valuation without gas and electric of 370,630,418, for an amount of $1,111,891 at the rate of 3.00000. Grand total dollars is $4,044,310.
Motion to approve by Bartholomew, carried unanimously.
/s/ Joan Kirk
/s/ Randy Hickey, Chairman aye
Fremont County Auditor
/s/ Bart Bartholomew aye
/s/ Cara Morgan
aye
RESOLUTION FOR APPROPRIATIONS
WHEREAS, it is desired to make appropriations for each of the different officers and departments for the fiscal year beginning July 1, 2012 in accordance with Section 331.434, Subsection 6, Code of Iowa.
THEREFORE, be it resolved by the Fremont County Board of Supervisors this 13th day of March 2012, the following: SECTION 1-The amounts itemized by fund and department on the attached schedule are hereby appropriated from the resources/fund as shown. SECTION 2- Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute an authorization for the department/officer listed to make expenditures or incur obligations from the itemized fund, effective July 1, 2012. SECTION 3-In accordance with Section 331.437, Code of Iowa, no Department/Officer shall incur any liability in excess of the amount appropriated to this resolution. SECTION 4-If, at any time during the 2012/2013 budget year the Auditor ascertains that the available resources of a fund will be less than said fund's total appropriations, he/she shall immediately inform the Board and recommend appropriate corrective action. SECTION 5-The Auditor shall establish separate accounts for the appropriations authorized in Section 1. The Auditor shall report the status of such accounts to the applicable Departments/Officers monthly during the 2012/2013 budget year. SECTION 6-All appropriations authorized pursuant to this resolution lapse at the close of business on June 30, 2013. The above and foregoing resolution was adopted by the Fremont County Board of Supervisors on Tuesday, March 13, 2012.
Motion to approve by Bartholomew, carried unanimously.
/s/ Joan Kirk
/s/ Randy Hickey, Chairman aye
Fremont County Auditor
/s/ Bart Bartholomew aye
/s/ Cara Morgan
aye
RESOLUTION REGARDING SALARY INCREASES RECOMMENDED BY THE COMPENSATION BOARD
WHEREAS, the Fremont County Compensation Board has recommended an increase of 2 percent increase for the County Attorney, Auditor, Recorder, Treasurer, Sheriff and Board of Supervisors, and
THEREFORE, be it resolved by the Fremont County Board of Supervisors this 13th day of March 2012, that the recommended raises of the Compensation Board be adopted. The Fremont County Attorney will receive $57,726 for 2012/2013, an increase of $1,131 from 2011/2012 salary of $56,595; the Fremont County Sheriff will receive $54,198 for 2012/2013, an increase of $1,063 from 2011/2012 salary of $53,135; the Fremont County Auditor, Recorder and Treasurer will each receive $43,636 for 2012/2013, and increase of $856 from the 2011/2012 salary of $42,780 for each; the Fremont County Supervisors will each receive $26,310 for 2012/2013, an increase of 516 from 2011/2012 salary of $25,794 for each.
Motion to approve by Bartholomew, carried unanimously.
/s/ Joan Kirk
/s/ Randy Hickey, Chairman aye
Fremont County Auditor
/s/ Bart Bartholomew aye
/s/ Cara Morgan
aye
At 10:20a .m. Mike Heng stopped in to visit with the board.
At 11:00 a.m. Gary Stephenson met with the board along with local veterans to present the Fremont County Courthouse with a framed Constitution.
At11:30 a.m. Bartholomew made a motion to adjourn. Morgan, aye; Bartholomew, aye; Hickey, aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
March 20, 2012:
The Fremont County Board of Supervisors met in regular session on Tuesday, March 20, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session and minutes from the special session on March 8, 2012, were read and approved. The agenda was approved as posted.
Kevin Aistrope stopped in to visit with the board.
At 9:00 a.m. Jan Winkler, CPC met with the board. Motion was made by Morgan to approve Jennie Edmundson Contract. Morgan, aye; Bartholomew, aye; Hickey, aye.
At 9:15 a.m. Dan Davis, Engineer, met with the board requesting the following approved:
Motion was made by Morgan to approve Title Sheet for FEMA Site 30. Morgan, aye; Bartholomew, aye; Hickey, aye.
Motion was made by Morgan authorizing Chairman Hickey to sign a 28E Agreement between City of Farragut and Fremont County for maintenance of FM roads within City Limits. Morgan, aye; Bartholomew, aye; Hickey, aye.
Motion was made by Bartholomew authorizing Chairman Hickey to sign DOT 5 Year Program and Budget (Fiscal year 2013). Morgan, aye; Bartholomew, aye; Hickey aye.
At 9:38 a.m. the board is requesting the custodian present three comparable bids for lock system and handicap access to the courthouse.
Mike Crecelius stopped by to visit with the board.
In other business, payroll and claims for March 23, 2012, were approved.
At 10:55 a.m. there being no further business, Bartholomew made a motion to adjourn. Morgan, aye; Bartholomew, aye; Hickey aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
March 27, 2012:
The Fremont County Board of Supervisors met in regular session on Tuesday, March 27, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Pat Sheldon stopped in to visit with the board.
At 9:09 a.m. Lonny Monday, met with the board. Motion was made by Morgan to approve Permission for US Air Force to take pictures of L-44 Road & Ditches. Bartholomew, aye; Morgan, aye; Hickey, aye.
Mike Crecelius stopped in to visit with the board.
At 9:15 a.m. Motion was made by Bartholomew to approve Class B & C Outdoor Service & Sunday Sales for The Wilds. Bartholomew, aye; Morgan, aye; Hickey, aye.
At 9:30 a.m. Steve Whitehead, Maintenance, met with the board to discuss/action – three comparable bids for lock system. Whitehead said he is working on getting three bids.
At 9:45 a.m. Dan Davis Engineer and Mike Batenhorst, Assistant Engineer, met with the board for bid opening on two 2013 trucks for the road department, to be purchased after July 1, 2012. Also present was Brian Swallow with Mac Trucks, Troy Gorman and Lee Ryherd. Three bids were received and opened with following results: Mac Truck net bid was $202,308, Kenworth net bid $186,630, and Freight Liner net bid $169,426. Davis said he will come back in with his recommendation after options and warranty comparisons.
At 10:00 a.m. Dan Davis, Engineer and Lee Ryherd, Assistant Engineer, met with the board for bid opening on Project No. L-FEMA –73-36. Six plan holders received plans, and three bids were received and opened with results as follows: C.J. Moyna, $758,930, Peterson Contractor Inc. $691,325, K&L Landscaping & Construction $492,190. Davis will go over the bids and come back in with his recommendation.
At 10:15 a.m. Dan Davis, Engineer, met with the board. Motion was made by Morgan authorizing Chairman, Hickey to sign a Dust Control Supplier Permit for Alliance Gas in Shenandoah. Bartholomew, aye; Morgan, aye; Hickey, aye.
At 10:30 a.m. Motion was made by Morgan to approve a Budget Amendment for Publication. Bartholomew, aye; Morgan, aye; Hickey, aye.
At 10:45 a.m. there being no further business, Bartholomew made a motion to adjourn.
Bartholomew, aye; Morgan, aye; Hickey, aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
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