Board of Supervisors Minutes
May 2011
May 2, 2011:
The Fremont County Board of Supervisors met Monday, May 2, 2011 at the Riverton Gym in Riverton, IA, with Morgan, Bartholomew and Hickey present to address high water issues on J-46. A quorum was declared and the public meeting was officially called to order at 7:00 p.m.
Approximately fifty people were present for a special meeting.
At 7:00 a.m. Dan Davis, Engineer, said J46 (west of Riverton) was closed 15 times last year because of water over the highway. Davis said they are looking for short-term and long-term solutions to the problem.
The highway was originally built by the Department of Transportation, and later they turned it over to the county. Someone suggested if every person at the meeting would talk to Des Moines about leaving Fremont County with a substandard road maybe they would raise the road.
Davis said one short-term solution involves getting a landowner to remove a cut place through the riverbank to the roadway either by removing the drainage tube or gate the existing tube. The supervisors indicated the landowner has agreed to do that.
At 8:10 p.m. After much discussion the meeting adjourned.
ATTEST:
Fremont County Auditor
Cara Morgan, Chairman
May 3, 2011:
The Fremont County Board of Supervisors met in regular session on Tuesday, May 3, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Les Robbins was present for this meeting.
At 9:00 a.m. Angie Rasmussen, E911, and Dennis James, Chairman met with the board to discuss funding of mandated Federal Broadband Requirements. Also present was Mike Crecelius. Bartholomew made a motion to use $85,537 of County Betterment funds towards the county’s portion of the broadband project. The estimated cost of the project is expected to be $161,537. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:15 a.m. Dan Davis, Engineer and Mike Batenhorst, Assistant to Engineer, met with the board to discuss bids on tractors and mowers for the road department. Bartholomew made a motion to approve the purchase of a tractor and mower for $77,104.70. Hickey, aye; Bartholomew, aye; Morgan, aye.
Motion was made by Hickey to accept low bid and award contract to Henningsen Construction for Asphalt Project on M-16 Project. #FM-CO36(58) - - 55-36. Resolution 2011-25. Hickey, aye; Bartholomew, aye; Morgan, aye.
RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT
WHEREAS, the Iowa Department of Transportation held a letting for construction projects on April 19, 2011, and
WHEREAS, three (3) bids were received for Hot Mix Asphalt on County Route M16, Project FM-CO36(58)--55-36, NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to Henningsen Construction, Inc. of Atlantic, Iowa for the low bid of $588,147.98. The cost of this project shall be paid from Farm to Market funds.
Motion to approve made by Hickey.
Approved this 3rd day of May, 2011.
ATTEST:
/s/ Joan Kirk /s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
At 9:30 a.m. Alan Claiborne and Craig Glasgow met with the board to ask permission to add flagpoles to the courtyard, and request the custodian trim some trees before Memorial Day so the flags won’t get caught in the trees. Motion was made by Bartholomew to approve adding flagpoles and trimming trees. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:45 a.m. Motion was made by Hickey to approve the following Resolution 2011-26. Hickey, aye; Bartholomew, aye; Morgan, aye.
RESOLUTION NO. 2011-26
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 2nd
day of May 2011 that the following order for destruction of noxious weeds be
effective immediately.
1. That each owner and each person in the possession or control of any land in Fremont County shall cut, burn, spray, or otherwise destroy all noxious weeds thereon and shall prevent weed seeds from blooming or coming to maturity, and shall keep said lands free from such growth of any other weeds as shall render the streets or highways adjoining said land unsafe for public travel.
Noxious weeds shall be cut, burned, sprayed, or otherwise destroyed on or before the following dates and as often thereafter as is necessary to prevent seed productions:
Group 1: May 15, 2010 - for Leafy Spurge, Perennial
Peppergrass, Sour Dock, Sheep Sorrow.
Group 2: May 20, 2010 - for Canada Thistle, Russian Knapweed, Buckhorn, Wild
Mustard, Musk Thistle and all other species of thistle.
Group 3: June 30, 2010 - for Field Bindweed, Wild Carrot.
Group 4: June 30, 2010 - for Horse Nettle, Perennial Sow Thistle, Quack Grass,
Butter Print, Puncture Vine, Cocklebur, Bull Thistle and Hemp.
Group 5: August 14, 2010- for Shatter Cane and Wild Sunflower.
2. That each owner and person in the possession or control of any lands in Fremont County, infested with any noxious weeds, including Quack Grass, Perennial Sow Thistle, Canada Thistle, Field Bindweed, Horse Nettle, Leafy Spurge, Perennial Peppergrass, Russian Knapweed, Hemp, or any species of Thistle, shall adopt a program of weed destruction described by the Weed Commissioner, which in five years may be expected to destroy and will immediately keep under control such infestations of said noxious weeds.
3. That if the owners or persons in possession/control of any land in Fremont County fail to comply with the foregoing order, the Weed Commissioner shall cause this to be done and the expense of said work, including costs of serving notice and other costs, if any, to be assessed against the land and the owners thereof.
ATTEST:
/s/ Joan Kirk /s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
At 10:00 a.m. Twila Larson, FREDCO and Eric Obert, David Potter, Jeffrey Ahl, Rick Allely and Bob Henningsen (via phone) with JEO Consulting Group, Inc. met with the board to show what kind of impact JEO could have on the Economic Development of Fremont County. JEO is currently working with Mills County. Grace Johnson with the Hamburg Reporter was also present.
At 11:30 a.m. Motion was made by Bartholomew to authorize Chairman Morgan to sign Renewal of Liquor License for Sugar Clay Winery and Vineyard. Hickey, aye; Bartholomew, aye; Morgan, aye.
In other business, payroll and claims for May 6, 2011, were approved.
At 11:50 a.m. there being no further business, Hickey made a motion to adjourn. Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
May 10, 2011:
At 8:30 a.m. on Tuesday, May 10, 2011, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Cara Morgan, Bart Bartholomew, Randy Hickey, Steve Whitehead, Jennifer McAllister, Margaret Johnson, Arnold Emberton, Pam VanScyoc, Jan Winkler and Joan Kirk. Topics discussed were: internet issues; OnDemand; GIS meeting; employee handbook; legislation and CPC program; passports; Riverton meeting; county employment application.
The Fremont County Board of Supervisors met in regular session on Tuesday, May 10, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Grace Johnson with The Hamburg Reporter was present for this meeting. Also present for various parts of the meeting was Brian Kingsolver, John Scott, Lynda Cruickshank, Twila Larson, Ross Silcock, Les Robbins, Bill Sapp and Chuck Larson.
At 9:00 a.m. Ann Chambers representing the Extension Office met with the board to request the county’s support on an outdoor project at Sidney High School. Chambers said the Silver Skylark’s 4-H Club is creating a rain garden, and are asking for support in obtaining materials they need to start their project. Morgan asked if they have looked in to REAP dollars through the DNR for education and conservation. Chambers was presented information on how to go about getting some help with REAP funds.
At 9:10 a.m. Let the records show Bartholomew left the meeting.
At 9:10 a.m. Jan Winkler, CPC met with the board. Motion was made by Hickey to approve the Mental Health Center Affiliation Contract Form as presented. Hickey, aye; Morgan, aye.
At 9:15 a.m. Motion was made by Hickey approve the following resolution. Hickey, aye; Morgan, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 10th day of May, 2011, that the following Resolution be made. WHEREAS, the petition for vacation of certain platted properties was submitted to Fremont County, Iowa by Crossroads Development, LLC, requesting that the Board of Supervisors of Fremont County, Iowa, vacate the platted properties described below. This petition for vacation was duly presented to the Board of Supervisors at their regular schedule meeting held on the May 10, 2011; and WHEREAS, the Board of Supervisors received and filed the petition for vacation of certain platted properties and at said meeting set this petition for vacation for a public hearing. The public hearing shall take place the 14th day of June, 2011. WHEREAS, notice of the public hearing concerning the proposed vacation of certain platted properties will be duly published and written notice of said public hearing shall be made in accordance with the requirements as set out in Section 354.22 of the Code of Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY, that a public hearing is set and that written notice and published notice shall be made prior to said public hearing in accordance with Section 354.22 of the Code of Iowa.
FURTHER, that at the date and time of said public hearing, the Board of Supervisors shall consider whether the following platted properties, (a) Lot 1, Crossroads Development, Replat 3; (b) A portion of Lot 24 Moyer Development; and (c) Lot 1 of Crossroads Development, Replat 4, shall be vacated by the Fremont County Board of Supervisors.
Approved this 10th day of May 2011.
ATTEST:
/s/ Joan Kirk /s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew
absent
/s/ Randy Hickey
aye
At 9:30 a.m. After several minutes of discussion the board decided it was too early to make any commitment to JEO regarding a project at I29/Hwy 2.
Bill Sapp visited with the board a little regarding DNR.
At 9:55 a.m. Dan Davis, Engineer met with the board. Motion
was made by Hickey to approve IDOT Payment Voucher to HGM for partial payment on
STP-S-CO36(50). Hickey, aye; Morgan, aye.
Motion was made by Hickey to sign IDOT payment voucher to HGM for partial payment on BRS-CO36(60). Hickey, aye; Morgan, aye.
Motion was made by Hickey to sign contract and bonds for M-16 paving project, FM-CO36(58)--55-36. Hickey, aye; Morgan, aye.
Motion was made by Hickey to approve permit for dust control in Fremont County by Alliance Gas. Hickey, aye; Morgan, aye.
At 11:30 a.m. Jack Reed with Iowa Negotiation Services met with the board to talk about the services they can offer. Reed said he feels they can provide more service for less cost than the current provider.
In other business the Recorder’s Monthly Report was approved.
11:45 a.m. there being no further business, Hickey made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor
Cara Morgan, Chairman
May 17, 2011:
The Fremont County Board of Supervisors met in regular session on Tuesday, May 17, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Larry Whitehead said he came to clear up some misunderstanding regarding J-46 (Riverton Road). He had been listening to the radio and reading in the newspapers all the things he said he was going to do. Whitehead said he filled in the ditch and it would serve the same purpose as the flap gate, and he has done all he is going to do. He did agreed at one time to put the flap gate on with the agreement he could clean the ditch out. Then he received a letter from the County Attorney to cease and desist. Morgan asked about the other two tubes on the west river, and Whitehead said it would be pretty hard to cover those up. Morgan said the day they met with the DNR out at the site, DNR was in favor of putting flap gates on the two tubes on the west. Hickey said he knew if the flap gates were put on they would have to have some kind of maintenance program. No decision was made at this time.
At 9:15 a.m. Motion was made by Hickey to not continue with the JEO Project at this time. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:30 a.m. Mike Crecelius, EMC/Sanitarian met with the board regarding a septic issue in Fremont County. Crecelius discussed a particular case where the former sanitarian made some poor decisions regarding a septic system, which resulted in an inadequate system. Crecelius said he feels the county is partially responsible for this because he was working for the county at the time. Morgan asked Crecelius to talk to the insurance company again with specifics and get back on the agenda next week.
At 9:50 a.m. Kevin Aistrope, Sheriff met with the board for approval of a new part-time hire. Motion was made by Bartholomew to approve the part-time hire pending a resolution to that effect. Kevin said he would get a resolution to the board.
At 10:30 a.m. Jan Winkler, CPC met with the board. Motion was made by Hickey to approve the Case Management Application for Accreditation. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 10:35 a.m. Arnold Emberton, Information Technology met with the board to request purchase of a printer and software. He would like to replace printer in the Treasurer Office, saying it is over four years old. Emberton said it will save approximately $90.00 a month to go with a new copier. Hickey made a motion to allow the purchases. Hickey, aye; Bartholomew, aye; Morgan, aye.
Let the records show the 9:00 a.m. May 3, 2011 minutes stand to be corrected. The project discussed was not broadband but additional E911 equipment.
In other business, payroll and claims for May 20, 2011, were approved.
Sheriff’s Monthly Report was also approved.
At 12:00 p.m. there being no further business, Hickey made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
May 24, 2011:
The Fremont County Board of Supervisors met in regular session on Tuesday, May 24, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Grace Johnson with The Hamburg Reporter was present for this meeting.
At 9:00 a.m. Mike Crecelius, EMC/Sanitarian reported back to the board to let them know ICAP Insurance will pay a claim regarding an inadequate septic system issue created by a decision made by a former Sanitarian.
At 9:15 a.m. Tom Demory met with the board regarding the amount taxes on wetland parcels in Fremont County. Demory said Fremont County now has 6,000 acres in wetlands, and they are being taxed as Ag land. He said his wetland acres are taxed the same as productive farmland, and it is getting expensive to own. The board told him that he, and any other wetland owners, should start at the state level for the changes to happen. Demory also asked the board if they could also be in contact with the state representatives regarding the issues, which they agreed to do.
At 9:30 a.m. Hickey made a motion to approve John Travis as Medical Death Investigator. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 9:35 a.m. Dan Davis, Engineer, met with the board. Motion was made by Hickey to sign Final IDOT Payment Voucher for Quality Striping, Inc. for Project # FM-CO36(56)- - 55-36. Bartholomew, aye; Hickey, aye; Morgan, aye.
Motion was made by Bartholomew to sign Permit to Work in ROW for IAMO Telephone Company to place Fiber Optic Cable in Rural Area in Northboro in Fremont County. Bartholomew, aye; Hickey, aye; Morgan, aye.
Motion was made by Hickey to sign No Parking Resolution 2011-28 for both sides of 249th St. between 208th & 210th Aves. Bartholomew, aye; Hickey, aye; Morgan, aye.
RESOLUTION NO. 2011-28
NO PARKING RESOLUTION
WHEREAS: The Board of Supervisors is empowered under authority of Sections 321.255, 321.236, 321.239, and 321.354 of the Code of Iowa to regulate the standing or parking of vehicles on streets and highways under their jurisdiction and to place and maintain traffic control devices, and WHEREAS: The Fremont County Engineer recommends that parking be prohibited within the right of way on certain secondary roads. NOW, THEREFORE BE IT RESOLVED by the Fremont County Board of Supervisors that the following described parking restrictions be established and that "NO PARKING" signs be erected giving notice thereof: On both sides of 249th Street from its intersection with 208th Avenue, thence east to the intersection of 210th Avenue in Section 21, T68N-R43W. Benton Twp.
Motion to approve made by Hickey.
Approved this 24th day of May, 2011.
ATTEST:
/s/ Joan Kirk /s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew
aye
/s/ Randy Hickey
aye
At 9:50 a.m. Don McAllister, Reserve Deputy and Angie Rasmussen met with the board to discuss Reserve Deputy and Operation Santa Accounts. For three years they have had these funds in a General Basic Fund under the Sheriff’s Department. Now they are requesting these funds to be placed in their own fund in order to keep the funds from rolling back into General Basic. They are requesting the dollars be reimbursed from what went back into the county’s general fund at the end of each year. The County Auditor agreed that is how they should have set them up to start with. Also present was Judy Crain, Treasurer. Motion was made by Bartholomew to table any decision until more investigation could be done. Bartholomew, aye; Hickey, aye; Morgan, aye.
Bartholomew, aye; Hickey, aye; Morgan, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 24th day of May, 2011, that Donna Nenneman shall be approved as Part-Time Jailer and Telecommunicator for the Fremont County Sheriff’s Department, as requested by Fremont County Sheriff Kevin Aistrope. The effective date of employment shall be May 24, 2011.
Motion made by Hickey.
ATTEST:
/s/ Joan Kirk /s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew
aye
/s/ Randy Hickey
aye
At 10:00 a.m. Bill Sapp, Sapp Bros., Les Robbins via speaker phone, Dean Jaeger, TD2, & Tim Snyder, People’s Service, met with the board regarding condition of water & sewer at I29/Hwy 2 SID, LLC. Also present was Mike Crecelius. Sapp stated that he is sure he is not doing everything perfect but feels they are running a good clean business. He feels they are doing an acceptable job maybe not a great job. Snyder and Jaeger spoke to the board about improvements that have taken place, and improvements that are taking place. The board has agreed to issue TIF Funds when they get word from DNR that everything has their approval.
At 10:30 a.m. Larry Greedy met with the board to discuss details regarding maintenance on the Hamburg Relevy project. Greedy indicated he would like to turn in a bid on the project, but needed more information. Also present was Dale Kirkpatrick.
At 10:45 a.m. there being no further business, Bartholomew made a motion to adjourn. Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
The Fremont County Board of Supervisors met in regular session on Tuesday, May 31, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Jan Winkler, CPC met with the board. Motion was made by Bartholomew to approve Case Management Projected Cost Report. Hickey, aye; Bartholomew, aye; Morgan, aye.
Winkler requested approval to purchase a copier/printer for $2,794 with a monthly maintenance fee of $63.23. Motion was made by Hickey to approve the purchase to be paid for out of her fund. Hickey, aye; Bartholomew, aye; Morgan, aye.
9:00 a.m. Motion was made by Bartholomew to approve the Insurance Renewal with ICAP for year 2012. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:15 a.m. Dean Moody, Ideal Insurance met with the board to discuss the County Fidelity Bond with Old Republic Insurance. Moody said the Fidelity Bond with Old Republic would not be renewed as is. Currently the bond is for $500,000 and Old Republic will not renew for more than $250,000. Moody said he would come back with some more possibilities in the near future if the county wants to maintain the bond at $500,000. Motion was made by Hickey to wait to see what the premium options are. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:30 a.m. Mike Jones with Vision Care Direct met with the board to discuss a vision plan for the county. Morgan said the county could not make a decision until union negations, as the county now provides something for eye care.
Mike Crecelius, Emergency Management Coordinator stopped in to visit with the board regarding area flooding caused by the Missouri River.
At 10:15 a.m. Twila Larson, FREDCO met with the board to discuss a visit from Debbie Durham, Director of Iowa Department of Economic Development. Larson said she wanted to give the board an official invite to a Public Meeting on July 1st. Durham is coming to Fremont County, and will be talking about changes in State Offices and how that can change plans and the future of Economic Development.
At 10:20 a.m. Motion was made by Hickey to approve Class C Beer Permit/Sunday Sales & Cigarette/Tobacco Permit for Cubby’s, Inc. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 10:30 a.m. Chris Doty met with the board to discuss work on Hamburg Relevy. The board went over the plans for work on the levy with Doty. Morgan will meet with Doty to walk the area in order to show him what needs to be done. Doty is planning on bidding the project.
The Sheriff’s Monthly Report was approved for the month of April.
In other business, payroll and claims for June 3, 2011, were approved.
At 11:15 a.m. there being no further business, Hickey made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Bart Bartholomew, Vice-Chairman