Board
of
Supervisors
Minutes
May 2014
May 6, 2014:
The Fremont County Board of Supervisors met in regular session on Tuesday, May 6, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Renee Von Bokern met with the board to discuss continuing her collective bargaining services she has provided to the county for several years. Von Bokern stated she would like to meet with the board early this summer to strategize union negotiations. She also made it clear that she would be available for any human resource questions the county may have at no added cost. Hickey made a motion to continue working with Von Bokern & Assoc. Motion carried unanimously.
At 9:40 a.m. Motion was made by Hickey to approve the Cost Advisory Services, Inc. contract. The consultant will develop annual central services cost allocation plans based on actual costs incurred for fiscal years 2014, 2015 and 2016. Motion carried unanimously.
At 9:43 a.m. Motion was made by Morgan to approve Class C Native Wine, Outdoor Service, Sunday Sales Liquor License for Sugar Clay Winery & Vineyard. Motion carried unanimously.
At 9:45 a.m. Dan Davis, Engineer met with the board requesting approval of the following:
Motion was made by Hickey to sign Resolution to Approve Supervisory & Non-Union Personnel Wages in the Secondary Road Department for Fiscal Year 2015. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors that the following salaries be in effect commencing on the 1st day of July 2014, for the supervisory and non-union personnel in the Secondary Road Department.
ASSISTANT TO COUNTY ENGINEER (Jim):
$20.18 per hour salary
MAINTENANCE SUPERINTENDENT:
$21.18 per hour
salary
ADMINISTRATIVE ASSISTANT:
$17.86 per hour salary
ENGINEER:
$83,319.93 salary
Motion made by Hickey to adopt this resolution.
Dated 6th day of May, 2014.
| ATTEST: | ||||
| /s/ Joan Kirk | /s/ Bart Bartholomew, Chairman | aye | ||
| Fremont County Auditor | /s/ Randy Hickey | aye | ||
| /s/ Cara Morgan | aye |
Motion was made by Hickey to sign resolution for road vacation public hearing for 315th St. in the SE NW & NE SW in Sec-28-67-42. Motion carried unanimously.
RESOLUTION FOR ROAD VACATION PUBLIC HEARING
FREMONT COUNTY RESOLUTION NO. 2014-24
WHEREAS, A request has been made by the County Engineer with the Fremont County Board of Supervisors asking that action be taken to vacate and close a section of Fremont County Secondary Road, described as follows:
All that part of County Road 315th Street in the SE1/4 NW1/4 and all that part of County Road 315th Street in the NE1/4 SW1/4, all lying West of the Southwesterly right of way line of U.S. Interstate No. 29, all in Section 28, Township 67 North, Range 42 West of the 5th Principal Meridian, Fremont County, Iowa.
NOW, THEREFORE BE IT RESOLVED that a hearing on the proposed vacation will be held in the Board Room, Fremont County Courthouse, Sidney, Iowa, 51652, at 10:00 a.m. on Tuesday, May 20th, 2014 in accordance with Iowa Code Chapter 306.
Dated 6th day of May, 2014.
ATTEST:
/s/ Joan Kirk
/s/ Bart
Bartholomew, Chairman
Fremont County
Auditor
Motion was made by Morgan to sign IDOT payment voucher with HGM Associates for Proj #BROS-CO36(68)--F-36 (Taylor Bridge). Motion carried unanimously.
Motion was made by Morgan to sign resolution to accept low bid and award HMA #FM-CO36(69)--55-36. Motion carried unanimously.
RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT
WHEREAS, the Fremont County Secondary Roads Department held a letting for construction in conjunction with the Iowa Department of Transportation projects on April 15, 2014, and WHEREAS, four (4) bids were received for HMA Pavement on Bluff Rd. From IA 2 to Hamburg, Project FM-CO36(69)--55-36, NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to Western Engineering Co. Inc. of Harlan, IA for the low bid of $1,384,291.70. The cost of this project shall be paid from farm to market funds.
Motion to approve made by Morgan.
Approved this 6th day of May, 2014.
| ATTEST: | ||||
| /s/ Joan Kirk | /s/ Bart Bartholomew, Chairman | aye | ||
| Fremont County Auditor | /s/ Randy Hickey | aye | ||
| /s/ Cara Morgan | aye |
Motion was made by Hickey to sign resolution to accept low bid and award construction contract for 215 Street RCB #BROS-CO36(66)--8J-36. Motion carried unanimously.
RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT
WHEREAS, the Fremont County Secondary Roads Department held a letting for construction in conjunction with the Iowa Department of Transportation projects on April 15, 2014, and WHEREAS, two (2) bids were received for RCB Culvert / Bridge Replacement on 215th St. Project BROS-CO36(66)--8J-36 NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to Gus Construction Co. Inc. of Casey, IA for the low bid of $313,099.17. The cost of this project shall be paid from Federal BROS funds and local funds.
Motion to approve made by Hickey.
Approved this 6th day of May, 2014.
| ATTEST: | ||||
| /s/ Joan Kirk | /s/ Bart Bartholomew, Chairman | aye | ||
| Fremont County Auditor | /s/ Randy Hickey | aye | ||
| /s/ Cara Morgan | aye |
Motion was made by Hickey to sign work in ROW Permit for Windstream Communications to place 2800’ of telephone cable along 190th St. in Section 14 & 23. Motion carried unanimously.
In other business the Recorder’s monthly report was approved.
10:20 A.M. there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.
ATTEST:
May 13, 2014:
At 8:30 a.m. on Tuesday, May 13, 2014, a Department Head meeting was held in the Fremont County Courthouse Boardroom. Present were Bart Bartholomew, Cara Morgan, Randy Hickey, Arnold Emberton, Kevin Aistrope, Jenny McAllister, Danny Toma, Nick Johnson, James Burger and Karen Berry. Topics discussed were: computer firewall, email service, software, LEC progress, policy handbook, voting, streetscape, handrails, bottom step on east and west side of court yard, 28E agreement with Sidney, externship in attorney’s office, vacations.
The Fremont County Board of Supervisors met in regular session on Tuesday, May 13, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. the board had a conference call with Page County Board of Supervisors to set the Johnson Run Levy Rate. Page County felt there was sufficient funds in Johnson Run Levy to do the maintenance that needed to be done this year. Motion was made by Morgan to not levy taxes on Johnson Run this year. Motion carried unanimously.
At 9:10 a.m. Motion was made by Morgan to approve a Class C Commercial License for Sidney Legion Club. Motion carried unanimously.
At 9:15 a.m. Darin Whatcott, JAS Municipal Code Consulting Services, met with the board regarding using his services for the LEC project. No decision was made at this time.
At 9:30 a.m. Dan Davis, Engineer met with the board requesting approval of the following:
Motion was made by Hickey to sign contracts & bonds with Western Engineering on Project #FM-CO36(69)--55-36 (Bluff Road). Motion carried unanimously.
Motion was made by Morgan to sign contracts & bonds with Gus Construction Co. on Project. #BROS-CO36(66)--8J-36 (215th St). Motion carried unanimously.
At 9:45 a.m. James Burger, County Attorney, met with the board to introduce Breanna Sorensen, UNL Law Student, who will do a six week externship with the county attorney office.
In other business, payroll and claims for May 16, 2014, were approved.
Also approved was the Sheriff’s Report for April 2014.
At 10:30 a.m. there being no further business, Morgan made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
May 20, 2014:
The Fremont County Board of Supervisors met in regular session on Tuesday, May 20, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Danelle Bruce, CPC met with the board to discuss Fremont County Community Services Program options. Also present were Nancy Henneman, Renee Fish and Paige Moreland. Bruce asked if the board wanted her to put a supervisor position in the cost report for the upcoming year. The board replied that they did, but have not decided who would fill that position.
Motion was made by Morgan to reappoint Hickey as delegate to SWIA MHDS Regional Board. Motion carried unanimously.
At 915 a.m. Motion was made by Hickey to approve a Dissemination Agent Agreement with Northland Securities. Motion carried unanimously.
At 9:20 a.m. Dan Davis, Engineer, requesting approval of the following.
Motion was made by Morgan to sign Final Payment Voucher with HGM on ER Proj on J-64. Motion carried unanimously.
Motion was made by Morgan to sign Progress Billing for HGM on J-18. Motion carried unanimously.
At 10:00 a.m. Public Hearing on Vacation of Public Road 315th St. 28-67-42. Present were Lyle Hodde, Dan Davis, Nick Johnson, Bart Bartholomew, Cara Morgan, Randy Hickey and Joan Kirk. Hodde spoke for Lloyd Brown, property owner, concerned with losing use of his land even though he knew there would be a permanent easement. Hodde asked Davis if there would be a permanent markers showing the easement. Davis said he would make sure it was marked with markers and corner posts. At 10:10 a.m. Motion was made by Morgan to come out of public hearing, and proceed to vacate the road. Motion carried unanimously.
RESOLUTION TO VACATE A COUNTY ROAD FREMONT COUNTY
WHEREAS, This being the date and time set for the hearing on the proposed vacation and closure of a portion of Fremont County Secondary Road, described as follows: 1) All that part of County Road 315th Street in the SE1/4 NW1/4 and all that part of County Road 315th Street in the NE1/4 SW1/4, all lying West of the Southwesterly right of way line of U.S. Interstate No. 29, all in Section 28, Township 67 North, Range 42 West of the 5th Principal Meridian, Fremont County, Iowa.
WHEREAS, No objections have been received, either in writing or by persons present.
NOW THEREFORE BE IT RESOLVED by the Fremont County Board of Supervisors that the subject section of road be ordered vacated and closed.
ATTEST:
/s/
Joan Kirk
/s/ Bart Bartholomew,
Chairman
Fremont County Auditor
5/20/2014
At 10:25 a.m. there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor
Bart Bartholomew, Chairman
May 27, 2014:
The Fremont County Board of Supervisors met in regular session on Tuesday, May 27, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Cara Morgan was not present for this meeting. Nick Johnson was present for this meeting.
At 9:00 a.m. Hickey made a motion to approve the following Cigarette/Tobacco Permits: The Wilds Property Management, LLC; Pilot Travel Center #238 and Bohlen Farm Service. Motion carried unanimously.
At 9:05 a.m. Dan Davis, Engineer, met with the board requesting approval of the following.
Motion was made by Hickey to approve Utility Permit for Atchison-Holt Electric Coop for Installation of Overhead Line on 270 St. 7 miles south of Shenandoah in Fremont County. Motion carried unanimously.
Motion was made by Hickey to approve Universal Payment Voucher with HGM Associates on Project ER-CO 36(63)--8-36. Motion carried unanimously.
In other business, payroll and claims for May 30, 2014, were approved.
At 10:30 a.m. there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman