Board of Supervisors Minutes
June 2006
June 1, 2006:
The Fremont County Board of Supervisors met in regular session on Thursday, June 1, 2006, in the Fremont County Courthouse Boardroom with Whipple and Aistrope present. Larson was absent. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Jim Owen, Assistant to Engineer, met with the Board. The following resolution was approved.
RESOLUTION NO. 2006-29
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 1st day of June, 2006, that Brian Shirley be reappointed to the Fremont County Board of Adjustment for a five year term, ending April 30, 2011.
Motion to approve made by Aistrope.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman
aye
Fremont County Auditor
/s/ Chuck Larson
absent
/s/ David Aistrope
aye
Motion was made by Aistrope to authorize Chairman Whipple to sign a Universal Payment Voucher for construction inspection costs on Project FM-CO36(38)—55-36, Reinforced Concrete Box Culvert Construction on FM Route J10. Aistrope, aye; Whipple, aye.
At 9:30 a.m. Steve Perry, Sidney City Engineer, and John Williams, streetscape consultant with Olsson Associates, met with the Board and presented an update on the Sidney streetscape improvement project. Also present were Anna Priebe, Randy Moreland and Steve Whitehead.
At 10:00 a.m. Sandie Sillers, Fremont County CPC, met with the Board. Motion was made by Aistrope to authorize Chairman Whipple to sign Provider and Program Participation Agreement with Waubonsie Mental Health Center. Aistrope, aye; Whipple, aye. Motion was made by Aistrope to authorize Chairman Whipple to sign Financial and Statistical Report for Purchase of Service Contracts. Aistrope, aye; Whipple, aye.
At 10:55 a.m., there being no further business, motion was made by Aistrope to adjourn. Aistrope, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
June 6, 2006:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 6, 2006, in the Fremont County Courthouse Boardroom with Whipple, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:30 a.m. Mike Fox met with the Board. Motion was made by Larson to
authorize Chairman Whipple to sign a Financial Assurance Letter of Guarantee for
the Landfill. Aistrope, aye; Larson, aye; Whipple, aye.
At 9:45 a.m. Dan Davis met with the Board. Motion was made by Aistrope to authorize Chairman Whipple to sign a Final Payment Voucher on Aistrope Box. Larson, aye; Aistrope, aye; Whipple, aye.
At 10:00 a.m. a public hearing was held concerning application for a Special Use Permit as recommended by the Zoning Commission. Special Use Permit Proposal: To construct an RV park on a 66 acre development along the Missouri River, to be located on the following property, described as follows: Part of Parcels A & B located in part of Government Lots 2 & 3 and accretions thereto located in part of Section 18, Township 69 North, Range 43 West of the 5th Principal Meridian, Fremont County, Iowa. Applicants for the special use are Owner/Developer: Tim Hogan/Faron McFarland, 317 6th Avenue, Brookings, South Dakota. Present were Howard Ettleman, Gertrude Ettleman, David Lueth, Nancy Newlon, Bill Sheldon, Larry Briley, Patrick Sheldon, Angie Nenneman, Dustin Sheldon, Lynn Handy, Keith Hickey and Zoning Adminstrator Dan Davis. No one was present from the development group or the Zoning Commission. Nancy Newlon stated that her concern was that if everything would be done as supposed to be in regard to permits. David Lueth, landowner next to the property, stated that any kind of construction could put stress on the federal levy and could cause concern to the Percival area. He said it could possibly be a future liability to Fremont County. Lueth stated that the land is landlocked and easement has not been addressed. He also had concerns in regard to covenants, safety, and the possibility of drug trafficking. No one present spoke in favor of construction of an RV park at this location. Larson stated that someone from the Corps of Engineers, developers and Zoning Board should be present to answer questions in order to make any kind of decision. Lueth stated that he hoped the Board would not approve a Special Use Permit and asked them to come over and visit the site. Motion was made by Larson to table the public hearing until people from the development group, Zoning Board and the Corps of Engineers could be present. Aistrope, aye, Larson, aye; Whipple, aye. At 10:35 a.m. Chairman Whipple declared the hearing continued.
In other business, the County Recorder’s Report of Fees Collected was approved.
Payroll and claims for June 9 were approved.
The following claim was approved for a handwritten warrant. General Basic Fund: ISAC, Summer Legislative Workshop Registrations, $120.00.
At 11:00 a.m., there being no further business, motion was made by Aistrope to adjourn. Larson, aye; Aistrope aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
June 8, 2006:
There was no regular scheduled board meeting on Thursday, June 8, 2006, in
order for the Board to attend the ISAC District IV Summer Legislative Workshop
in Council Bluffs.
June 13, 2006:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 13, 2006, in the Fremont County Courthouse Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. IT Director Arnold Emberton met with the Board. Motion was made by Larson to authorize Chairman Whipple to sign the Solutions Software Support Agreement for 2006/2007. Aistrope, aye; Larson, aye; Whipple, aye.
At 9:15 a.m. Myron Lintner met with the Board. Aistrope made a motion to approve the following Resolution No. 2006-30. Larson, aye; Aistrope, aye, Whipple, aye.
RESOLUTION NO. 2006-30
RESOLUTION TO SUPPORT NAMING THE NEW HIGHWAY BYPASS IN HONOR OF ADMIRAL SCOTT REDD
WHEREAS, the Iowa Department of Transportation will soon complete the construction of the new bypass highway around Sidney in Fremont County, and
WHEREAS, Fremont County residents in the Sidney area have proposed naming the bypass highway in honor of Vice Admiral Scott Redd, Sidney High School class of 1962 and distinguished leader in military and government service and
NOW THEREFORE BE IT RESOLVED by the Supervisors of Fremont County that the new bypass in Fremont County be named "Admiral Scott Redd Highway".
Motion to approve made by Aistrope.
Approved this 13th day of June, 2006.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman
aye
Fremont County Auditor
/s/ Chuck Larson
aye
/s/ David Aistrope
aye
At 10:00 a.m. the Board of Supervisors concurring with the County Auditor, held the official canvass of votes cast in the June 6, 2006, Primary Election. Supervisors Aistrope, Whipple and Larson were present. Also present were County Auditor Joan Kirk and Assistant Auditor Georgene Peeler. Motion was made by Aistrope and carried unanimously to declare the following people nominated on a county level:
OFFICE DEMOCRATIC REPUBLICAN
County Supervisor Earl Speck
Hendrickson
David Aistrope
County Supervisor Chuck Larson
Richard C. Dittberner
County Attorney
Vicki R. Danley
Margaret Askew Gregory
County Recorder
None
Margaret Henkle
County Treasurer
None
Judith Crain
At 10:30 a.m. Sandie Sillers, Fremont County CPC/Community Services Director, met with the Board. Sillers is concerned about Fremont County’s State pay cases and how the State is going to change the way they will be providing funding to the small counties. Sillers said she is not willing to spend Fremont County tax dollars on State cases. Sillers also said she would like for the Board to approve a $500.00 membership fee to CRIS. She feels she could get a lot of helpful information from this organization.
In other business, the Secondary Road Wellness payroll was approved for June 16, 2006.
At 11:25 a.m., there being no further business, motion was made by Larson to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
June 15, 2006:
The Fremont County Board of Supervisors met in regular session on Thursday, June 15, 2006, in the Fremont County Courthouse Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Aistrope to authorize Chairman Whipple to sign a DOT Agreement for Bridge Replacement Funds for bridge project on J18 over Honey Creek. Larson, aye; Aistrope, aye; Whipple, aye. Motion was made by Larson to authorize Chairman Whipple to sign DOT Payment Voucher with HGM for engineering costs on Project FM-CO36(32)—55-36, Knox Road (J34) Alignment Study. Aistrope, aye; Larson, aye; Whipple, aye. Motion was made by Larson to authorize Chairman Whipple to sign Work in ROW Permit for Extreme Trenching for Qwest telephone service lines at 2582 Waubonsie Park. Aistrope, aye; Larson, aye; Whipple, aye.
At 9:15 a.m. Bill Horton from Mills County Engineer’s Office met with the
Board. Motion was made by Larson to authorize Chairman Whipple to sign final
payment voucher for Welcome Center landscaping, Project STP-E-CO36(36)—8V-36.
Aistrope, aye; Larson, aye; Whipple, aye.
At 9:30 a.m. the following resolutions were approved.
RESOLUTION NO. 2006-31
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 15th day of June, 2006, that the following transfer of funds be approved and made: $348,542.00 from the Rural Services Basic Fund, share of Rural of Rural Services taxes, to the Secondary Road Fund and $54,432.00, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.
Motion to approve transfer made by Aistrope.
ATTEST:
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman
aye
Fremont County Auditor
/s/ Chuck Larson
aye
By June Hardy, Asst. Auditor
/s/ David Aistrope
aye
RESOLUTION NO. 2006-32
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 15th day of June, 2006, that the following transfer of funds be approved and made: $2,153.98 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.
Motion to approve transfer made by Larson.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman
aye
Fremont County Auditor
/s/ Chuck Larson
aye
By June Hardy, Asst. Auditor
/s/ David Aistrope
aye
At 9:30 a.m. motion was made by Larson to authorize Chairman Whipple to sign an Adoption Agreement Flexible Benefits Plan for Employees (Pre-tax Premium Only) and an Administrative Agreement for the Flexible Benefits Plan. Aistrope, aye; Larson, aye; Whipple, aye.
At 10:15 a.m. Shenandoah Mayor Dick Hunt, SCIA and Economic Development Director Greg Connell and Mike Sonntag, Project Manager of Rem Enterprises, Inc., met with the Board and visited about the new Rem manufacturing plant being built in Fremont County. Sonntag stated that they would like to loan one of their harrows for use in the rodeo arena.
At 10:55 a.m., there being no further business, motion was made by Aistrope to adjourn.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
June 20, 2006:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 20, 2006, in the Fremont County Courthouse Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. present were John Baum, Attorney with Public Entity Risk Services of Iowa, Larson, Aistrope and Joan Kirk. Motion was made by Aistrope to go into closed session according to Iowa Code 21.5 (c) to discuss matters where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Vote – Larson, aye; Aistrope, aye. Whipple left the meeting for the closed session. At 9:43 a.m. motion was made by Aistrope to go out of closed session. Vote: Larson, aye; Aistrope, aye. Aistrope made a motion to allow Public Risk Entity to settle within policy limits. Larson, aye; Aistrope, aye. Whipple joined the meeting at 9:45 a.m. to resume as Chairman.
At 10:25 a.m. motion was made by Aistrope to authorize Chairman Whipple to sign a County Rate Information System 28E Agreement with Iowa State Association of Counties. The purpose of this agreement is to establish a rate setting methodology based upon actual cost, standardized services definitions, standardized units of service, uniform classification of cost and consistent reporting to enable participant counties to negotiate appropriate reimbursement rates with covered MH/DD providers. Aistrope, aye; Larson, aye; Whipple, aye.
At 10:30 a.m. Larson made a motion to drop Travelers Insurance and go totally with Iowa Communities Assurance Pool (ICAP) to save money on property insurance for the county. Aistrope, aye; Larson, aye; Whipple, aye.
Payroll and claims were approved for June 23, 2006.
At 10:55 a.m., there being no further business, Aistrope made a motion to adjourn.
Aistrope, aye; Whipple, aye; Larson, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
June 22, 2006:
The Fremont County Board of Supervisors met in regular session on Thursday, June 22, 2006, in the Fremont County Courthouse Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. Aistrope added to the agenda a 1:15 p.m. meeting today with SWIPCO. The agenda was approved as amended.
At 9:00 a.m. Sandie Sillers, Fremont County CPC/Community Services Director, met with the Board regarding payroll claims.
At 10:00 a.m. hearing reconvened regarding the Application for Special Use Permit to Construct RV Park Northwest of Percival. Whipple said the Board received a letter from the Zoning Administrator stating that the applicant withdrew his application. Aistrope made a motion to close the hearing. Larson, aye; Aistrope, aye; Whipple, aye.
At 10:15 a.m. there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
June 27, 2006:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 27, 2006, in the Fremont County Courthouse Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. County Engineer, Dan Davis met with the Board. Motion was made by Larson to authorize Chairman Whipple to sign a payment voucher for $4,918.29 with HGM for Honey Creek Bridge Design. Larson, aye; Aistrope, aye; Whipple, aye.
At 9:15 a.m. motion was made by Aistrope to authorize Chairman Whipple to sign Renewal of Beer License and Cigarette Permit for K & M Lyons, Inc. Larson, aye; Aistrope, aye; Whipple, aye.
At 9:20 a.m. Aistrope made a motion to approve the following Resolution No. 2006-33. Larson, aye; Aistrope, aye; Whipple, aye.
RESOLUTION NO. 2006-33
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 27th day of June, 2006, that the following change in appropriation be made:
Decrease 10000-04011-370-60 by 1,500 Increase 10000-04011-440-58 by $1,500
Decrease 10000-04221-370-60 by 1,200 Increase 10000-04011-113-58-10 by 1,200
Motion to approve made by Aistrope.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman
aye
Fremont County Auditor
/s/ Chuck Larson
aye
/s/ David Aistrope
aye
At 9:30 a.m. insurance papers for Iowa Communities Assurance Pool (ICAP) regarding the County’s insurance were reviewed and signed.
Claims were approved for June 30, 2006.
At 10:20 a.m., there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.
ATTEST:
Fremont County Auditor
John E. Whipple, Chairman
June 29, 2006:
The Fremont County Board of Supervisors met in regular session on Thursday, June 29, 2006, in the Fremont County Courthouse Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Assistant to County Engineer, Jim Owen, met with the Board regarding low bid on traffic markings for Project FM-CO36(42)—55-36, paid for out of Farm to Market funds. Motion was made by Aistrope to approve the following Resolution 2006-34. Aistrope, aye; Whipple, aye, Larson, aye.
RESOLUTION NO. 2006-34
RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT
WHEREAS, the Iowa Department of Transportation held a letting for construction projects on June 20, 2006, and
WHEREAS, bids were received for Farm to Market Project FM-CO36(42)—55-36, and
NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to Dakota Traffic Services, LLC, of Tea, South Dakota for the low bid of $67,331.14. The cost of this project shall be paid from Farm to Market funds.
Motion to approve made by Aistrope.
Approved this 29th day of June, 2006.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman aye
Fremont County Auditor
/s/ Chuck Larson
aye
/s/ David Aistrope
aye
At 10:00 a.m. Michele Walker, with Western Iowa Tourism Region, met with the Board. Walker announced that Pat Hume has been appointed to the Tourism Board for a three-year term starting in 2007. Walker feels the leadership and participation Hume will provide will be really good for Fremont County. While Hume is on the board there will be meeting expenses with overnight stays when meetings are not scheduled close to home. Walker felt $320.00 plus mileage would cover these expenses and was requesting Fremont County’s help with these expenses. Larson made a motion to pay Hume’s mileage and meeting expenses pertaining to her Western Iowa Tourism meetings. Aistrope, aye; Whipple, aye; Larson, aye.
At 10:20 a.m. Larson left the meeting to attend another county meeting.
At 10:40 a.m., there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman