Board of Supervisors Minutes
August 2011
August 2, 2011:
The Fremont County Board of Supervisors met in regular session on Tuesday, August 2, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Jim Owen, with Engineer’s Office met with the board. Motion was made by Hickey to approve the following Resolution 2011-40. Bartholomew, aye; Hickey, aye; Morgan, aye.
STATE OF IOWA
APPLICATION FOR FEDERAL/STATE ASSISTANCE
DESIGNATION OF APPLICANT’S AUTHORIZED REPRESENTATIVE
The signatures of the individual(s) named below shall be recognized as certification that, to the best of their knowledge and belief, the information on this application is complete and accurate, and that their respective designation to sign and file documents on behalf of the applicant cited is authorized by this official resolution, or by the governing body of the applicant as legally binding.
The person named below is the Authorized Representative for the Fremont County Secondary Road Department
Printed Name: Daniel R. Davis Signature: /s/ Daniel R. Davis
Title: Fremont County Engineer Organization: Fremont County Secondary
Road Department
Address: 2014 290th Avenue
City: Sidney , IA Zip: 51652
Business Phone#: (712)374-2613 Fax#: (712)374-2222 Home
Phone#: (712)374-2148
Cellular #: (712)215-2108 E-Mail address: ddavis@co.fremont.ia.us
Person named above can sign and file documents with Iowa Homeland Security and FEMA for the purpose of obtaining Federal/State financial assistance under the Disaster Relief Act (1737) or otherwise available from the President’s Disaster Relief Fund and the Code of Iowa, Chapter 29C.
Others that may provide information in these matters are:
Printed Name: James E. Owen Signature: /s/ James E. Owen
Title: Assistant to the Engineer Organization: Fremont County
Secondary Road Department
Address: 2014 290th Avenue
City: Sidney, IA Zip: 51652
Business Phone#: (712)374-2613 Fax#: (712)374-2222 Home
Phone#: (712)382-2496
Cellular#: (402)657-3540 E-mail address: jowen@co.fremont.ia.us
NOW THEREFORE BE IT RESOLVED that the Fremont County Board of Supervisors recognizes the above named persons as authorized representatives for Federal/State assistance to sign and file all documents and conduct all business related to this assistance.
Motion to approve made by Hickey.
Approved this 2nd day of August, 2011.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
Mike Batenhorst with Engineer’s Office met with the board to discuss a dragline the county owns. Batenhorst explained to the board the county’s dragline is no longer usable and is beyond repair. Batenhorst said they did not use the dragline much, but there were times when they need one. After some discussion the board decided it would best for the county if they contracted the machine when needed.
At 9:15 a.m. Motion was made by Hickey, with no one from the public present and running short on time to discuss Hamburg Relevy Drainage Claims at the end of this meeting. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 9:20 a.m. Mike Crecelius stopped by to visit with the board.
At 9:37 a.m. Steve Whitehead, maintenance met with the board to discuss a bid for parking lot repairs at Courthouse and Sheriff’s office. Also present was Kevin Aistrope. Bid from Tri State Contractors was $2,206.50 to crack fill and seal coat and re-stripe the courthouse parking lot. They would fill the cracks for $300.00. The same company bid to patch a hole and seal coat the Sheriff’s parking lot for $969.00. Bartholomew made a motion to just fill holes and cracks at this time. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 9:45 a.m. Kevin Aistrope, Sheriff met with the board to discuss the county’s drug dog. Aistrope said the K-9 Dog handler is no longer working for the Fremont County Sheriff’s Office, and he was hoping the K-9 handler’s new employer would also purchase the drug dog, but they were not interested. The dog is currently being boarded in Grand Island where the dog was trained, and they have made an offer to purchase the dog. Motion was made by Hickey authorizing the sale of the dog. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 10:00 a.m. Doug Weber, Conservation Director, met with the board requesting approval to sell a 1968 greens mower to Malvern Golf Course. They have offered to purchase it for $1500.00. Bartholomew made a motion to approve the sale of the greens mower. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 10:15 a.m. Leo Ettleman with Responsible River Management stopped in to visit with the board regarding management of the Missouri River.
At 10:20 a.m. not knowing when FEMA will reimburse the county for work done on the Hamburg Relevy. Motion was made by Hickey to approve paying a claim for $20,550.52 out of Hamburg Relevy funds. More claims will be paid as funds come in. Bartholomew, aye; Hickey, aye; Morgan, aye.
In other business, the County Recorder’s Monthly Report was approved.
At 10:30 a.m. there being no further business, Hickey made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
August 9, 2011:
At 8:30 a.m. on Tuesday, August 9, 2011, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Cara Morgan, Bart Bartholomew, Randy Hickey, Judy Crain, Dan Davis, Karen Berry, Jan Winkler, Steve Whitehead, Margaret Johnson, Steve Owen, Arnold Emberton and Joan Kirk. Topics discussed were: assessing the flood area; FEMA pertaining to Sheriff’s Office; preparing to mail out tax statements; clearing of road debris; grants; parking lot repair; River Management Group; Hamburg Relevy; Supervisor Commission.
The Fremont County Board of Supervisors met in regular session on Tuesday, August 9, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Twila Larson with FREDCO was present for this meeting.
At 9:00 a.m. Motion was made by Bartholomew to approve a Class B, Outdoor Service, Sunday Sales, Living Quarters Liquor License for Pogo Bob’s Sports Bar. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:10 a.m. Motion was made by Hickey to re-appoint Cindy Bebout to the Conservation Board. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:15 a.m. Dan Davis, Engineer met with the board to discuss the county’s 1976 non-operational dragline. Davis said he still has use for a drive piling dragline as there are still a lot of wooden bridges in the county. Davis has considered rentals but most places have the kind of cranes used for lifting and moving heavy weights, not the type of crane the county needs. An older crane would work; he does not want to put a lot of money in one because he may only use it twice a year. Morgan asked if it could be contracted out, Davis replied maybe, if it is not a big project it is hard to get a contractor to do it, and sometimes he needs something in a timely manner. Davis agreed renting may be the way to go if he can find something. Morgan said we need to weigh all our options concerning replacing, renting or contracting. Davis said he would continue searching. Also present was Mike Batenhorst.
At 9:40 a.m. Twila Larson visited with the board regarding a grant.
In other business, the Sheriff’s Monthly Report for June was approved.
Payroll and claims were approved for August 12, 2011.
At 11:00 a.m. there being no further business, Hickey made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
August 16, 2011:
The Fremont County Board of Supervisors met in regular session on Tuesday, August 16, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Dan Davis, Engineer met with the board. Motion was made by Bartholomew authorizing Chairman Morgan to sign 2 IDOT Payment Vouchers with HGM Associates for Design Costs for Thurman Bridge & J-34 Box. Hickey, aye; Bartholomew, aye; Morgan, aye.
Motion was made by Hickey authorizing Chairman Morgan to sign Work in ROW permit for Mike Moody to remove fences, clean ditches & shape back slope along 262nd Street. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:15 a.m. Twila Larson, FREDCO met with the board requesting the Supervisors attend an open meeting at the Rodeo Museum for a tour and update on August 23rd, following the regular Board of Supervisors meeting. Larson also said the City of Hamburg was thankful to the Board of Supervisors for putting gravel on the Hamburg Relevy. Larson reminded them of two possible grants the county could apply for with the help of SWIPCO: Sustainable Community Regional Planning Grant, and a Community Challenge Grant Program for rural areas under 50,000 residents. Larson said she thought these grants would be worth applying for. Morgan will be attending a meeting at SWIPCO and will see what she can do to get the process started. Steve Lorimor was also present.
9:25 a.m. Mike Crecelius, Emergency Management Coordinator, stopped in to visit with the board, updating them on Fremont County flood issues.
At 9:40 a.m. Joan Kirk, Auditor reminded the board following the 2010 Census her office was working on redistricting the unincorporated areas and possibly combining precincts of Fremont County. Kirk said with the polling place currently under water, and not knowing how many residents will return, the board may want to consider moving the Benton/Washington polling place. Hickey said with the ease of absentee voting he did not think that would be a problem. Motion was made by Hickey to send Washington Township to Hamburg to vote, and Benton Township to Sidney to vote. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:50 a.m. Dennis Henneman, Veterans Affair met with the board requesting approval and signature on a letter from State of Iowa agreeing to the terms to continue receiving the state-provided allocation of $10,000 annually, to assist Fremont County Commission of Veterans Affairs Office with operational expenses of running the County’s VA Office. Motion was made by Bartholomew to authorize Chairman Morgan to sign the letter agreeing with the terms. Hickey, aye; Bartholomew, aye; Morgan, aye.
In other business, the Sheriff’s Monthly Report was approved for the month of June.
At 10:15 a.m. there being no further business, Bartholomew made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairma
nAugust 23, 2011:
The Fremont County Board of Supervisors met in regular session on Tuesday, August 23, 2011, in the Fremont County Courthouse Boardroom, with Morgan and Bartholomew present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Randy Hickey was not present for this meeting, and Twila Larson was present for this meeting.
At 9:00 a.m. Jan Winkler, CPC/Community Services Director met with the Board requesting to go into closed session. At 9:01 a.m. Bartholomew made a motion to go into closed session according to Iowa Code 21.5(c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Vote – Morgan, aye; Bartholomew, aye. Present were Jan Winkler, CPC, Cara Morgan, Bart Bartholomew and Joan Kirk, Auditor. At 9:02 a.m. the Board went into closed session. At 9:15 a.m. motion was made by Bartholomew to go out of closed session. Vote: Morgan, aye; Bartholomew, aye. No action was taken.
At 9:15 a.m. Dan Davis, Engineer met with the board. Motion was made by Bartholomew authorizing Chairman Morgan to sign Work in ROW for Southwest Telephone Company to Bury Fiber Optic Cable in Fremont County. Bartholomew, aye; Morgan, aye.
At 9:30 a.m. Kevin Aistrope, Sheriff met with the board. Motion was made Bartholomew to approve the following Resolution. Bartholomew, aye; Morgan, aye.
SALE OF POLICE SERVICE DOG AND TRANSFER OF DOG OWNERSHIP
WHEREAS, PSD Noa, a female Dutch Sheppard, ID#10527, born 02/26/2008, joined the Fremont County Sheriff’s Office in 2010. She is trained in Obedience, Tracking, Article Search, Building Search, Narcotics Detection, Criminal Apprehension and Handler protection. Her partner, Deputy Cassandra Hofich, was trained and certified as a K-9 Handler. AND WHEREAS, Deputy Hofich has left the Fremont County Sheriff’s Department for a job opportunity in another state and no handler is available or willing to work with Noa; AND WHEREAS, The Fremont County Sheriff’s Office has an offer from the City of Grand Island, Nebraska Police Department to purchase Noa for the amount of $5,100.00; BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS THAT: It is appropriate to sell and transfer ownership of PSD Noa to the City of Grand Island, Nebraska Police Department at this time. The Board further approves the sale of PSD Noa to the City of Grand Island, Nebraska Police Department as per purchase agreement and authorizes the Sheriff to enter into such agreement.
Motion made by Bartholomew.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
a
At 9:45 a.m. Doug Weber, Conservation Director met with the board regarding golf course damage caused by a recent storm. Weber said he wanted to make sure the board was aware of the storm damage, and what has taken place so far. Weber said three sheds are gone, and the well house had some damage. Deductible is $2,500 and the insurance company will pay replacement cost. About seven carts were damaged but the cart owners are required to insure their own carts. The roof on restroom has some damage, but Weber indicated they could probably fix that themselves. Also present was Wilbur Henkle and Becky Shull.
In other business payroll and claims were paid for August 26, 2011.
At 10:05 a.m. there being no further business, Bartholomew made a motion to adjourn. Bartholomew, aye; Morgan, aye. Bartholomew and Morgan will tour the Sidney Rodeo Museum following this meeting.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
The Fremont County Board of Supervisors met in regular session on Tuesday, August 30, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Motion was made by Hickey to sign an Agreement with Shenandoah regarding Redistricting Plan between Fremont County and City of Shenandoah. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:05 a.m. Dan Davis, Engineer, met with the board. Motion was made by Hickey authorizing Chairman Morgan to sign work in Right-of-Way Permit for Mediacom to place fiber optic cable west of Shenandoah on Airport and Manti Roads. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:15 a.m. Andrea Rexroth, Fremont County Extension, met with the board. Motion was made by Hickey to approve and sign Iowa Public Health Grant for Substance Abuse Prevention. Rexroth also updated the board on some upcoming events.
At 9:30 a.m. Steve Whitehead, Maintenance, met with the board to discuss tree clean up in the courthouse lawn area due to a recent storm. Also Whitehead gave the board an invoice from The Lumberjack Company for $4,600.00 to clean up the tree damage.
At 9:45 a.m. Kevin Aistrope, Sheriff, met with the board to discuss replacing a deputy. Bartholomew said he feels the sheriff’s department is short a deputy and feels he should be allowed to hire one. Morgan said Aistrope would have to get back on the agenda requesting approval to hire a deputy before they could take action.
At 10:25 a.m. John Scott stopped in to the visit with the board.
At 10:45 a.m. there being no further business, Bartholomew made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman