Board of Supervisors Minutes
September 2009
September 2, 2009:
The Fremont County Board of Supervisors met in regular session on Wednesday, September 2, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board to discuss the proposed sidewalk to the high school. Davis said there are some things that need to be discussed and will keep the communications open with their engineer. Davis also said there may need to be a 28E Agreement between the school and the county. Also present was Fremont County Attorney Margaret Johnson and Patricia Rengifo-Lant.
At 9:10 a.m. Bill Shirley, General Manager for Culligan Water Conditioning of Percival, met with the Board regarding vehicles blocking the road in front of the Culligan business. Shirley said if there was an emergency no one could get in, and was wondering if the county could put up no parking signs. He would also like to address the fact that from 211th on down, the street does not get snow removal. Davis said he would take care of the signage and make a note of the snow removal problem.
At 9:15 a.m. Dan Davis presented Amendment #9 for the Knox Road project for the Board’s approval. Morgan said she did not want to go along with the project if it is just going to be stopped again. Davis said he has been here 10 years and the project has not been stopped. Morgan said it was stopped back when her father was engineer before Davis, which was more then 10 years ago. Hendrickson said he agrees with Morgan that the project does not seem to be moving forward. Hendrickson said in his opinion the road from Knox to the Interstate is the road that should be paved. Motion was made by Hendrickson to not take any action at this time. Morgan, aye; Hendrickson, aye; Larson, aye.
Motion was made by Morgan authorizing Chairman Larson to sign DOT Construction Progress Voucher FM-CO36(52)--55-36. Hendrickson, aye; Morgan, aye; Larson, aye.
Dan Davis and Margaret Johnson discussed several possible options the county could use for cleaning up a property south of Randolph. Letters will be sent out to the recorded property owner and involved financial institution concerning the property. Johnson said at this point they are not sure where the county stands, but would be back in to discuss their findings.
At 9:45 a.m. Margaret Johnson left the meeting.
At 9:45 a.m. Fremont County Sheriff, Kevin Aistrope joined the meeting with an update on the wrecked sheriff’s vehicle. Aistrope said he is looking for a Durango to replace the one that was totaled on the Interstate; stating it should be at no cost to the county.
At 9:50 Mark Travis stopped in to visit with the Board.
At 9:55 a.m. the Board discussed follow-up reviews on non-elected department heads. Motion was made by Morgan to table the follow-ups until Larson finishes his reviews. Hendrickson, aye; Morgan, aye; Larson, aye.
At 10:18 a.m. budget discussion and decision. Larson said he did not feel there was a need to amend the budget with the funds we have in General Basic at this time. With the limited purchasing agreement and the hiring freeze it should be okay. Motion was made by Morgan that no purchases will be made over $500 without the Board’s approval. Hendrickson, aye; Morgan, aye; Larson, aye. Hendrickson made a motion to instill a hiring freeze with any exceptions approved by the Board. Hendrickson, aye; Morgan, aye; Larson, aye.
At 11:05 a.m. Fremont County Treasurer visited with the Board regarding changes the State has made to drivers licensing. She informed the Board that it would require her to do some physical adjustments to her office space.
In other business, claims were approved for September 4, 2009.
At 11:10 a.m. there being no further business, Morgan made a motion to adjourn. Hendrickson, aye; Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
September 9, 2009:
The Fremont County Board of Supervisors met in regular session on Wednesday, September 9, 2009, in the Fremont County Courthouse Boardroom with Larson and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Morgan was not present for this meeting.
At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Hendrickson to approve the following Resolution 2009-50. Hendrickson, aye; Larson, aye.
NO PARKING RESOLUTION
WHEREAS: The Board of Supervisors is empowered under authority of Sections 321.255, 321,236, 321.239, and 321.354 of the Code of Iowa to regulate the standing or parking of vehicles on streets and highways under their jurisdiction and to place and maintain traffic control devices, and
WHEREAS: The Fremont County Engineer recommends that parking be prohibited within the right of way on certain secondary roads.
NOW, THEREFORE BE IT RESOLVED by the Fremont County Board of Supervisors that the following described parking restrictions be established and that "NO PARKING" signs be erected giving notice thereof:
On both sides of 211th Avenue from its intersection with 249th Street north
Three-hundred fifty feet (350’) in Section 21, T68N-R43W.
Motion to approve made by Hendrickson.
Approved this 9th day of September, 2009.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
absent
At 9:15 a.m. a group of concerned citizens met with the Board to discuss road conditions in the Thurman area. Present were Fremont County Attorney Margaret Johnson, Fremont County Engineer Dan Davis, Mike Batenhorst, John Askew, Chuck Weber, Jeff Porter, Bob Geiger and Lonnie Houchin. Also present were Larry Jiskra and Fred Gach. The citizens are concerned about getting a bumper crop out of the field to place of market with the roads not being graded up to par. They are also concerned about grass growing on a Level B road. They would like to see Roundup sprayed on the Level B roads in order to prevent controlled burning from crossing the road and getting out of hand. Also a concern to them was the DOT not letting them cross under the Thurman exit to get their crops to market. They feel they should be able to have an escort through that area. Davis said he would talk to the maintainer operator to see if they could get some of the problems worked out, and also would speak to the State about letting grain trucks go under the Thurman exit while closed for work being done on the Interstate.
At 9:45 a.m. Larry Jiskra and Fred Gach met with the Board to request changing 227th Avenue north of 1530 227th Avenue from Class B to Class A (three tenths of a mile) and eight tenths more of the previously closed public road to be changed to Class A. Jiskra and Gach have been maintaining the road for 20 years. Larson said there could be some drainage issues and ditches they may have to consider before it could be changed to a Level A road. Davis said he would go out and look at the road to see what it would take to change the road from Level B to Level A.
At 10:05 a.m. motion was made by Hendrickson to approve Cigarette Permit and Class C Beer Permit and Sunday Sales for HOC Properties, V, Inc. dba Friendly’s. Hendrickson, aye; Larson, aye.
Motion was made by Hendrickson to approve Cigarette Permit for The Wilds RV & Golf Resort. Hendrickson, aye; Larson, aye.
At 10:20 a.m. motion was made by Hendrickson to approve the sale bill for Sheriff’s Auction on September 10th. Hendrickson, aye; Larson, aye.
At 10:05 a.m. Larson said he would talk to the County Attorney regarding how to proceed with the two lots on Cass Street that the county owns in Sidney city limits.
At 10:26 a.m. motion was made by Hendrickson to table the follow-up reviews on non-elected department heads. Hendrickson, aye; Larson, aye.
At 10:30 a.m. Jan Winkler, Fremont County CPC/Community Services Director, met with the Board to discuss and present for their approval the 2009 Actual Case Management Cost Report. Motion was made by Hendrickson to approve the 2009 Actual Case Management Cost Report. Hendrickson, aye; Larson, aye.
At 10:50 a.m. motion was made by Hendrickson to designate Alliance Benefit Group as GASB 45 Actuarial Service Provider for Fremont County. Hendrickson, aye; Larson, aye.
In other business, the County Recorder’s monthly report was approved.
Payroll was approved for September 11, 2009.
At 11:12 a.m., there being no further business, Hendrickson made a motion to adjourn. Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
September 11, 2009:
The Fremont County Board of Supervisors met in regular session on Friday, September 11, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m.
At 9:00 a.m. the Board of Supervisors, concurring with the County Auditor, held the official canvass of votes cast in the September 8, 2009 School Election. Supervisors Larson, Hendrickson and Morgan were present. County Auditor Joan Kirk and Auditor Assistants, Dee Owen and Christy Briley, were present. Motion was made by Morgan to declare the following elected and public measures passed. Morgan, aye; Hendrickson, aye; Larson, aye.
Farragut Community School – Rob Lightfoot, Farragut Director District 1 (5 write-in votes); Kelly Carey, Farragut Director District 2 (2 write-in votes); Bob Lynn, Farragut Director District 7 (8 votes).
Farragut Community School Public Measure A - Yes (35 votes) No (15 votes).
Fremont-Mills Community School – Deana Crom, Fremont-Mills School Director District 2 (44 votes); Elizabeth Alexander, Fremont-Mills School Director District 5 (40 votes).
Fremont-Mills Community School Public Measure B - Yes (46 votes) No (2 votes).
Hamburg Community School – Hilary Christiansen, Hamburg School Director At Large (89 votes); Greg Warden, Hamburg School Director At Large (81 votes).
Sidney Community School – Randy L. Bishop, Sidney School Director At Large (31 votes); Heidi Lowthorp, Sidney School Director At Large (36 votes).
At 9:36 a.m., there being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor
Chuck Larson, Chairman
September 15, 2009:
The Fremont County Board of Supervisors met in regular session on Tuesday, September 15, 2009, in the Fremont County Courthouse Boardroom with Larson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and tabled. The agenda was approved as posted.
At 9:00 a.m. motion was made by Morgan to approve Class B Native Wine Permit and Sunday Sales for Southern Loess Hills Welcome Center. Morgan, aye; Larson, aye.
At 9:15 a.m. John Askew met with the Board regarding county road maintenance in the Thurman area. Also present were David and Patrick Newlon. Regarding the Thurman Exit, Larson said Davis had spoken to the State earlier and they indicated it was a safety issue to let vehicles pass under the Thurman Exit while the area is under construction. Larson said he felt the group should talk to a state representative. Larson said he will set up a meeting next week with a state representative, County Engineer and someone from the DOT to discuss their concerns regarding being able to be escorted under the exit.
At 9:40 a.m. the Board discussed how much space would be dedicated to Emergency Management. Morgan made a motion that the current resource room at the Secondary Road Department be designated the Emergency Management/Sanitation Office.
At 9:45 a.m. Dee Owen, Assistant Auditor, presented the Board with a list of homestead and military exemptions for them to approve or disallow. Morgan made a motion to approve the exemptions and the disallowances as presented. Morgan, aye; Larson, aye.
At 9:55 a.m. Fremont County Recorder Margaret Henkle met with the Board to let them know she is going to offer a credit card service in her office for hunting and fishing licensing. The initial cost will be $300.00 and the fees will pass through Iowa Land Records.
At 10:10 a.m. motion was made by Morgan to authorize Chairman Larson to sign an Iowa DOT payment voucher for HGM on Knox Road Project. Morgan, aye; Larson, aye.
In other business, the Sheriff’s monthly report was approved.
Claims for September 18, 2009, were approved.
At 10:30 a.m., there being no further business, Morgan made a motion to adjourn. Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
September 22, 2009:
The Fremont County Board of Supervisors met in regular session on Tuesday, September 22, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the September 9 and September 15 board sessions were read and approved. The agenda was approved as posted.
At 6:30 p.m. motion was made by Morgan to authorize Chairman Larson to sign a Work in Right-of-Way Permit for IAMO Telephone Company to construct service line to John Wieder’s new home on J-64, one and one-half miles west from Highway 59. Hendrickson, aye; Morgan, aye; Larson, aye.
Motion was made by Morgan to sign a Work in Right-of-way Permit for Iowa Telecom to re-lay cable at 215th Street project. Hendrickson, aye; Morgan, aye; Larson, aye.
At 6:45 a.m. motion was made by Hendrickson to approve a Class C Beer Permit for Sidney Foods. Morgan, aye; Hendrickson, aye; Larson, aye.
Payroll for September 25 was approved.
The following claims were approved for handwritten warrants: General Basic Fund: Fleet Services, Fuel, 85.22; Henneman Auto Parts, Supplies/ Parts, 401.30; Zimco Supply Co., Chemicals, 3012.04.
Joint Disaster Svcs. Fund: Fleet Services, Fuel, 85.22.
At 7:00 p.m. Conservation Board members Wilbur Henkle and Becky Shull met with the Board for a department update.
At 8:50 p.m., there being no further business, motion was made by Hendrickson to adjourn. Morgan, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
The Fremont County Board of Supervisors met in regular session on Tuesday, September 29, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Hendrickson to authorize Chairman Larson to sign Work in ROW Permit for Extreme Trenching to place Qwest service line at 2486 310th St. Morgan, aye; Hendrickson, aye; Larson, aye.
At 9:19 a.m. Walter Coffman came to the meeting saying the county road leading to his residence has been graded and rock added.
At 9:35 a.m. Jan Winkler, Fremont County CPC/Community Services Director, met with the Board regarding a budget amendment for bio terrorism grant funds coming into the county. Also present was Mary Kesterson. Kesterson said public health is going to receive grant funds for bio terrorism in the near future. At this point she is expecting a total of $35,974, but is concerned there may be another phase coming at a later date and does not want to amend again. Kesterson said the funds are based on the 2008 population of Fremont County. The Board asked them to come back in and bring their request in writing, with the line items they are going to use, and try to find out how much money (if any) the last phase will bring in.
At 10:04 a.m. Tom Eden met with the Board regarding over-grading of a road south of Percival, causing a lot of dust on the road. Eden said the road is in very good condition and should not need to be constantly maintained; he said his neighbors felt the same way. Larson said it is kind of an unusual request to not grade a road. He said he would look at the road and talk to the neighbors about the situation and get back to him.
At 10:40 a.m. Angie Lutt, with SW Iowa Families, presented the Board with a written request asking if Southwest Iowa Families could use the courthouse lawn for Domestic Violence Awareness Month in October and would also like to put pinwheels out next year as they did in April 2009. Morgan made a motion to approve the events as stated. Hendrickson, aye; Morgan, aye; Larson, aye.
At 10:50 a.m. Morgan made the motion to approve the following Resolution 2009-51. Hendrickson, aye; Morgan, aye; Larson, aye.
BE IT HEREBY RESOLVED that the Fremont County, Iowa, Board of Supervisors shall hold a final public hearing, final consideration and final vote on October 20, 2009, at 10:00 a.m. for the purpose of reviewing and adopting an ORDINANCE concerning Readopting the Compiled Book of Ordinances of Fremont County. The proposed ORDINANCE is printed in full at the end of this resolution, and will be so printed in the county’s official newspapers for legal publications, and will be made available for public inspection during regular business hours at the County Auditor’s Office, Courthouse, Sidney, Iowa.
AN ORDINANCE TO READOPT THE COMPILED BOOK OF ORDINANCES OF FREMONT COUNTY.
BE IT HEREBY RESOLVED that the Fremont County, Iowa, Board of Supervisors shall hold a public hearing, consideration and vote on October 20th, 2009 at 10:00 a.m. for the purpose of reviewing and adopting an ORDINANCE READOPTING THE COMPILED BOOK OF ORDINANCES OF FREMONT COUNTY:
SECTION 1. The purpose of this Ordinance is to adopt the Compiled Book of Ordinances of Fremont County according to Iowa Code 331.302(9), with no changes to existing ordinances.
SECTION 2. This Ordinance shall be in effect after final passage, approval, and publication as provided in Code of Iowa Chapter 331.302.
Motion to approve resolution by Morgan.
Dated: September 29, 2009.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
aye
In other business, the following claim was approved for a handwritten warrant. Joint Disaster Services Fund: Registration Fee for Homeland Security Conference, $125.00.
At 11:05 a.m., there being no further business, Hendrickson made a motion to adjourn. Morgan, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman