Board of Supervisors Minutes
October 2001
October 2, 2001:
The Fremont County Board of Supervisors met in regular session on Tuesday, October 2, 2001, in the Fremont County Courthouse, Boardroom, with Whipple, Aistrope and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Aistrope moved to approve the agenda as posted; vote carried unanimously. Supervisor Aistrope moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:00 a.m. motion was made by Hickey to authorize Chairman Whipple to sign the precinct certification certificate for census 2000. Motion was seconded by Aistrope and carried unanimously.
In other business, the Recorder’s Monthly Report of Fees Collected and the Report of Soldiers’ Relief Commission were approved. The following claims were approved for October 5, 2001. Claim numbers 15892 and 15908 were not approved.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County
Auditor
David Aistrope, Vice-Chm.
John E. Whipple, Chairman
October 4, 2001:
The Fremont County Board of Supervisors met in regular session on Thursday, October 4, 2001, in the Fremont County Courthouse, Boardroom, with Aistrope and Hickey present. Whipple was attending an ISAC county finance meeting in Des Moines. A quorum was declared and the meeting officially called to order at 9:00 a.m. Hickey moved to approve the agenda as posted; vote carried unanimously. Supervisor Hickey moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Hickey to authorize Vice Chairman Aistrope to sign an application for approval of underground construction on county highway right-of-way for Iowa Telecommunications Services, Inc. for construction of buried copper telephone cable along and under 195th Ave., ½ mile north of Percival in Benton North Township, Section 29. Motion seconded by Aistrope and carried unanimously.
At 9:15 a.m. Sandie Sillers met with the Board. Motion was made by Hickey to authorize Vice Chairman Aistrope to sign a consumer contract for reimbursement with motion seconded by Aistrope, carrying unanimously.
At 9:30 a.m. County Treasurer Christine M. Sheldon met with the Board to approve the following resolution.
RESOLUTION TO DISBURSE FEDERAL FUNDS IN LIEU OF TAXES –
WHEREAS, United States Treasury has issued check for payment in lieu of taxes for federally owned entitlement land as authorized by public law 97-258 in the amount of $1059.00.
WHEREAS, public law 97-258 states "a unit may use the payment for any governmental purpose".
BE IT RESOLVED, that the Fremont County Board of Supervisors do hereby authorize said funds to first pay outstanding drainage assessments in the amount of $352.49 and the remaining funds to be deposited in the general basic fund.
The above Resolution made by Hickey and seconded by Aistrope. This Resolution passed this 4th day of October, 2001.
ATTEST:
/s/ Lucille Hunt
/s/ John E. Whipple
absent
Fremont County Auditor
/s/
David Aistrope aye
/s/ Keith Hickey aye
At 10:00 a.m. Jeremy Middents from SWIPCO met with the Board. Motion was made by Hickey, seconded by Aistrope, carrying unanimously to approve the following resolution.
RESOLUTION ADOPTING THE HAZARD MITIGATION PLAN FOR FREMONT COUNTY
WHEREAS, Fremont County has commissioned the completion of a county Hazard Mitigation Plan; and,
WHEREAS, review of the Hazard Mitigation Plan was open to the public; and,
WHEREAS, Fremont County has reviewed the recommendations of the Hazard Mitigation Plan and is in agreement with the priorities contained herein.
NOW, THEREFORE, BE IT RESOLVED that Fremont County hereby adopts the Hazard Mitigation Plan for Fremont County, as the guiding document for hazard mitigation in the county.
PASSED AND APPROVED this 4th day of October, 2001.
ATTEST:
/s/ Lucille Hunt, Auditor /s/ David Aistrope, Vice Chairman
At 10:30 a.m. motion was made by Hickey to authorize Vice Chairman Aistrope to sign the Iowa Department of Natural Resources SFY 2003 Grant Application-Water Well Program and the Iowa Department of Natural Resources Quarterly Reporting and Billing Form Private Water Well-Grants to Counties Program. Motion seconded by Aistrope and carried unanimously.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
October 9, 2001:
The Fremont County Board of Supervisors met in regular session on Tuesday, October 9, 2001, in the Fremont County Courthouse, Boardroom, with Whipple, Aistrope and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Hickey moved to approve the agenda as posted; vote carried unanimously. Supervisor Hickey moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:00 a.m. the public hearing to transfer the Sanders property from Fremont County to the Fremont County Soil & Water Conservation District was held.
RESOLUTION APPROVING TRANSFER OF SANDERS PROPERTY FROM FREMONT COUNTY, IOWA, TO THE FREMONT COUNTY SOIL AND WATER CONSERVATION DISTRICT
WHEREAS, Fremont County, Iowa, purchased the following described real estate from Sheryl G. Sanders in accord with the Hazard Mitigation and Relocation Assistance Act of 1993:
Parcel B of the East Half Southwest ¼ Section 36, Township 69 North, Range 41 West, Fremont County, Iowa, said parcel including Parcel A of the East Half Southwest ¼, surveyed October 8, 1998 and additional lands, said parcel being described as follows:
Commencing at the North Quarter Corner of the SW1/4 of Section 36, Township 69, North, Range 41, West, Fremont County, Iowa; thence along Quarter Section Line S88° 27’35"E 503.82 feet to the Point of Beginning; said point being the Northwest Corner of said Parcel A; thence S01° 00’25"W 1124.98 feet; thence S89° 31’55"W 154.25 feet; thence S00° 26’37"E 210.65 feet; thence S00° 31’05"E 44.20 feet; thence S07° 01’25" W 78.99 feet; thence S06° 29’58"E 160.59 feet; thence N80° 50’49"E 261.79 feet; thence N02° 25’34"W 31.65 feet; thence N26° 01’46"W 159.78 feet to the Southwest Corner of Said Parcel A; thence S88° 28’44"E 254.92 feet; thence N01° 00’10"E 212.01 feet; thence N88° 26’14"W 281.08 feet; thence N01° 00’25"E 1188.74 feet to Quarter Section Line; thence N88° 27’35"W 22.01 feet to the Point of beginning.
And,
WHEREAS, the Fremont County Soil and Water Conservation District want to use said real estate for an outdoor classroom on wetlands and,
WHEREAS, the intended use, as set forth by the Fremont County Soil and Water Conservation District, is consistent with the express conditions set out in the County Warranty Deed dated June 28, 2000, filed June 29, 2000, Book 89, Pages 519-521, transferring said real estate from Sheryl G. Sanders to Fremont County, Iowa, and,
WHEREAS, the Grantee is a public entity and the intended use is for a public purpose as required by Iowa Code Section 331.361,
NOW, THEREFORE, BE IT RESOLVED:
The Fremont County Board of Supervisors approves the transfer of the above-described real estate from Fremont County, Iowa, to the Fremont County Soil and Water Conservation District, requests the Fremont County Attorney to prepare a deed to effect said transfer of real estate, and directs the Chairman of the Fremont County, Iowa Board of Supervisors to sign the deed on behalf of Fremont County Iowa.
Passed this 9th day of October, 2001.
Moved by Aistrope, seconded by Hickey.
ATTEST:
/s/ Lucille Hunt
/s/ John E. Whipple
aye
Fremont County Auditor
/s/
David Aistrope aye
/s/ Keith Hickey aye
Resolution prepared by
Fremont County Attorney’s Office
At 10:30 a.m. Carrie Aistrope met with the Board. Motion was made by Aistrope to authorize Chairman Whipple to sign the Farragut Preschool DECAT proposal. Motion seconded by Aistrope, carrying unanimously.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
October 11, 2001:
The Fremont County Board of Supervisors met in regular session on Thursday, October 11, 2001, in the Fremont County Courthouse, Boardroom, with Whipple, Aistrope and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Hickey moved to approve the agenda as posted; vote carried unanimously. Supervisor Hickey moved to approve the minutes of the previous Board session, vote carried unanimously.
At 9:00 a.m. Mike Vogel and Kirby Moss, representing True North Companies, met with the Board in regards to health care insurance. The Board will take the presentation under consideration.
At 10:00 a.m. Becky Schaeffer met with the Board for a request to modify the FY02 Community Services Contract. Motion was made by Hickey to approve the contract, seconded by Aistrope and carried unanimously.
In other business, motion was made by Aistrope to approve Sunday Sales and a beer permit for Sidney Foods. Motion was seconded by Hickey, carrying unanimously.
There being no further business, motion adjournment was made.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
October 16, 2001:
The Fremont County Board of Supervisors met in regular session on Tuesday, October 16, 2001, in the Fremont County Courthouse, Boardroom, with Whipple, Aistrope and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Aistrope moved to approve the agenda as posted; vote carried unanimously. Hickey moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:30 a.m. Norma Halling of ICAP Insurance met with the Board and discussed risk management. She emphasized the need to make certain that all facilities are safe for workers as well as the outside public. She explained the many services and resources available through ICAP, such as training seminars, videos, etc. She also discussed the need for emergency management planning and said that she would meet with Donald Bartholomew, Disaster Services Coordinator.
At 10:30 a.m. Sheriff Steve MacDonald met with the Board in regard to gas prices at the Secondary Road Department. Also present were County Engineer Dan Davis and Mike Batenhorst. Sheriff MacDonald asked the Board if they were aware that the Sheriff’s department is being charged 10 cents per gallon more for gas by the road department than what they themselves are paying for the gas. Mike Batenhorst explained that new tanks were installed in 1988 at a cost of $60,000 and the County Engineer at that time said that departments purchasing gas from there would be charged an extra 10 cents per gallon to help with expenses such as insurance, underground storage tank inspection and maintenance. MacDonald asked why he should pay 10 cents per gallon towards the expenses when the expenses would be there whether he purchased fuel there or not. Mike explained that the extra expenses average 11.2 cents per gallon over and above what the road department pays for every gallon of gas purchased. MacDonald then asked the Board if they felt it was right for other county departments to be charged 10 cents per gallon more for gas than what the road department is paying for it. Supervisor Whipple said that if it is costing Secondary Roads 11.2 cents per gallon more, then it was alright for the others to pay the extra 10 cents per gallon because the different county departments are funded through different county funds. Sheriff MacDonald stated that he would contact the State Auditor’s Office.
In other business, claims and payroll were approved for October 19, 2001. The Sheriff’s monthly report was also approved.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
October 18, 2001:
The Fremont County Board of Supervisors met in regular session on Thursday, October 18, 2001, in the Fremont County Courthouse, Boardroom, with Whipple, Aistrope and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Hickey moved to approve the agenda as posted; vote carried unanimously. Supervisor Hickey moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Aistrope to authorize Chairman Whipple to sign the contract and bonds on Deer Creek Project BROS-CO36(27)—5F-36. Motion was seconded by Hickey, carrying unanimously.
At 9:30 a.m. Martin Study visited with the Board in regards to a tax sale certificate held by Fremont County for some property in Bartlett. Study will talk to an attorney before he proceeds to bid on the tax sale certificate.
At 11:00 a.m. Rene VonBokern, Dan Davis, Mike Batenhorst, Gary Nebel, Deborah A. Groene and Dick Williams met with the Board for initial bargaining for the Secondary Road Union. An exchange of initial proposals by the union and the Board were held. Whipple left with the group for further bargaining.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
October 23, 2001:
The Fremont County Board of Supervisors met in regular session on Tuesday, October 23, 2001, in the Fremont County Courthouse, Boardroom, with Whipple, Aistrope and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Hickey moved to approve the agenda as posted; vote carried unanimously. Supervisor Hickey moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:30 a.m. Bill Sapp, Dean Yeager and Les Robbins met with the Board in regards to a TIF increment Rebate. Also present were Assessor Karen Berry, Georgene Peeler and Auditor Lucille Hunt. Bill Sapp updated the Board on the improvements in the I-29/Hwy 2 area. Sapp said he is pleased with the traffic coming off the interstate and he will have good roads, a sewer system and good water. He said they do have very good water. Whipple suggested they talk to SWIPCO and they might be able to go through USDA for help with the water system. Sapp said he likes to work with everyone in the area and when everyone works together, good things happen. He said he has a good water system now and he is willing to provide water to others in the area if they pay their share. Sapp invited the Supervisors to come and walk through the area. The group discussed the TIF rebate agreement and they asked the Board to agree to a fifteen year agreement so the increment would be rebated back to I-29/Hwy 2 S.I.D. L.L.C. to help with the financing of the sewer and water system. Robbins said a ten year agreement wouldn’t generate enough money in a ten year period for the I-29/Hwy 2 S.I.D. L.L.C.
Development. The Board said they will talk to Attorney Robert Josten.
At 10:30 a.m. County Engineer Dan Davis and Mike Batenhorst met with the Board in regards to a fuel payment that needs to be paid to Whitehill Gas and Oil Company by the Sheriff’s department. He said Secondary Roads and the Assessor’s office paid theirs but the Sheriff’s department did not. Batenhorst said he sent the billing to the Sheriff’s department on October 5, 2001, and the Sheriff’s department did not submit the claim to be paid. Batenhorst said he wanted the bill paid so he still has a good working relationship with Whitehills. He said this agreement goes back to 1985/86 and there had never been a problem. He said the Sheriff’s department has already used the gas from the first of May to the end of September. Supervisor Whipple called Sheriff MacDonald and asked if he is turning in the claim to be paid. The Sheriff asked how much he owes up to date and he will turn in the claim. Batenhorst said he knew how much he owed to the end of September but not from October 1 to now. Davis told him to pay the claim to the end of September and they would take care of the rest. Whipple relayed the response from Batenhorst and Davis to the Sheriff that the Sheriff’s department owed $7,132.59. The Sheriff said he would send the claim to be paid. Whipple asked the Sheriff if he was turning the cards back in to the Secondary Road Department. The Sheriff said he is turning in the cards.
Whipple left to attend the 4th Judicial Meeting in Council Bluffs.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
October 25, 2001:
The Fremont County Board of Supervisors met in regular session on Thursday, October 25, 2001, in the Fremont County Courthouse, Boardroom, with Whipple, Aistrope and Hickey present. A quorum was declared and the meeting officially called to order at 9:00. Hickey moved to approve the agenda as posted; vote carried unanimously. Supervisor Hickey moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:30 a.m. John Teale and Matt Sorenson from Midland GIS Solutions presented their GIS product to the Board of Supervisors. Also present were County Engineer Dan Davis, Assessor Karen Berry, Data Processing Coordinator Arnold Emberton and Auditor Lucille Hunt.
At 10:00 a.m. the Board had a teleconference with Attorney Robert Josten in regards to the agreement between Fremont County and I29/Hwy 2 S.I.D. L.L.C. The Auditor will send the required information to Mr. Josten and he will prepare the agreement.
The following handwritten warrants were approved. General Basic Fund: Whitehill Gas & Oil Co., 7,132.59
Secondary Road Fund: Red Line Oil Co., 5,794.36.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
October 30, 2001:
The Fremont County Board of Supervisors met in regular session on Tuesday, October 30, 2001, in the Fremont County Courthouse, Boardroom, with Whipple, Aistrope and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Hickey moved to approve the agenda as posted; vote carried unanimously. Supervisor Hickey moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:00 a.m. Cory Gordon met with the Board in regards to designating Waubonsie Ridge as an Urban Renewal area. Gordon said she would like a TIF agreement for tax rebate in order to pay for the infrastructure that is needed in the area. She said she would talk to Pat Hall or Rick Allely in regards to implementing an urban renewal area. Hickey made a motion for her to go forward with the plan. Motion was seconded by Aistrope and carried unanimously.
Payroll for November 2, 2001 was approved.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman