Board of Supervisors
December 2013

December 3, 2013:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 3, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Motion was made by Hickey approving the following Resolution 2013-59. Morgan, aye; Hickey, aye; Bartholomew, aye.

RESOLUTION NO. 2013-59

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of December 2013, that the following transfer of funds be approved and made: $467,318.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $55,961.00, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.

Motion to approve transfer made by Hickey.

At 9:05 a.m. Arnold Emberton, IT, met with the Board requesting approval of a HIPAA Business Agreement with Carbonite Business Backup. Motion was made by Morgan authorizing the chairman to sign the HIPAA Agreement. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 9:10 a.m. Motion was made by Hickey to table the appointment of a new member to the Conservation Board. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 9:35 a.m. James Burger, stopped by and visited with the Board.

At 10:30 a.m. there being no further business, Hickey made a motion to adjourn. Morgan, aye; Hickey, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

December 10, 2013:

At 8:30 a.m. on Tuesday, December 10, 2013, a Department Head meeting was held in the Fremont County Courthouse Boardroom. Present were Bart Bartholomew, Cara Morgan, James Burger, Danny Toma, Karen Berry, Steve Owen, Robin Shirley, Arnold Emberton and Joan Kirk. Topics discussed were: computers; courthouse maintenance; electronic filing; town-hall meeting on EDMS; vandalism; ACA and how it will affect the county.

The Fremont County Board of Supervisors met in regular session on Tuesday, December 10, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Randy Hickey was not present at this meeting.

At 9:00 a.m. Motion was made by Morgan to approve a claim for the LEC. Olmsted & Perry Consulting, $4,100.00; LEC Engineer svc/water main extension. Morgan, aye; Bartholomew, aye.

Let the records show Nick Johnson joined the meeting.

At 9:05 a.m. Dee Owen, Assistant Auditor, met with the Board, Owen went over the new 2014 Wellness Contract. Morgan made a motion to approve the 2014 Wellness Contract. Morgan, aye; Bartholomew, aye.

At 9:20 a.m. Jim Doran, Assistant to the Engineer, met with the Board requesting approval of the following:

Motion was made by Morgan authorizing the chairman to sign Work in ROW Permit for Tom Lorimor to clean ditch from 320^th Ave. East to E Side of Field Ditch in 16-69-41. Morgan, aye; Bartholomew, aye.

Motion was made by Morgan authorizing the chairman to sign IDOT payment voucher for HGM Associates on Project #BRS-CO36(60)- -60-36. Morgan, aye; Bartholomew, aye.

Motion was made by Morgan authorizing the chairman to sign IDOT payment voucher for HGM Associates on Project #STP-S- - CO36(59) - - 5E-36. Morgan, aye; Bartholomew, aye.

Motion was made by Morgan authorizing the chairman to sign IDOT payment voucher for HGM Associates on Project #BROS-CO36(66) - - 8J-36. Morgan, aye; Bartholomew, aye.

Motion was made by Morgan authorizing the chairman to sign contract with Donald Folkes and Sandra Bengtson on Project #BROS-CO36(66) - - 8J-36. Morgan, aye; Bartholomew, aye.

At 9:30 a.m. Motion was made by Morgan approving the following Resolution 2013-60, effective beginning the next pay period. Morgan, aye; Bartholomew, aye.

RESOLUTION NO. 2013-60

WHEREAS, the Fremont County Board of Supervisors has amended Section 2 of the Fremont County Employee Information Handbook to provide specificity to the part-time employee weekly work schedule, and;

WHEREAS, a part-time employee of Fremont County shall not work more than twenty-five (25) hours per work week, and;

WHEREAS, it shall be the sole responsibility of each Department Head to ensure compliance of the twenty-five (25) hours work week for any and all part-time employees under their supervision, and;

WHEREAS, in the event a Department Head fails, refuses, and/or neglects to ensure compliance of the twenty-five (25) hours work week for any part-time employee under their supervision, it shall be the responsibility of said department to provide for all financial obligations incurred by the County.

NOW THEREFORE, BE IT RESOLVED by the Fremont County Board of Supervisors that Section 2 of the Fremont County Employee Information Handbook be amended by limiting a part-time employee to working no more that twenty-five (25) hours per work week, that it shall be the responsibility of each and every Department Head within the County to ensure compliance of the twenty-five (25) hours work week, and that, in the event of a violation, the offending department shall provide financial support for any and all costs and/or penalties incurred as a result of the violation. It is further resolved that all other provisions of the Fremont County Employee Information Handbook be unchanged and in full force and effect.

At 9:40 a.m. Motion was made by Morgan to send updated correspondence to all parties involved in the I29/Hwy 2 SID, L.L.C. Morgan, aye; Bartholomew, aye.

At 9:50 a.m. Motion was made by Morgan approving the following Resolution 2013-61. Morgan, aye; Bartholomew, aye.

RESOLUTION NO. 2013-61

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 10th day of December, 2013, that the following transfer of funds be approved and made: $8,711.47 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.

Motion to approve transfer made by Morgan.

In other business, the Sheriff’s Monthly Report and the Recorder’s Monthly Report were approved.

Payroll and claims were approved for December 13, 2013.

At 11:30 a.m. there being no further business, Morgan made a motion to adjourn. Morgan, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

December 17, 2013:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 17, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 am. Motion was made by Hickey to leave the recipients of Hotel/Motel Tax as they currently are. Hickey, aye; Morgan, aye; Bartholomew, aye.

Let the records show Brian Kingsolver stopped in to visit with the Board.

At 9:10 a.m. Lee Ryherd, Assistant Engineer, met with the Board requesting approval of the following:

Motion was made by Morgan authorizing chairman sign final IDOT payment voucher for pavement markings with Vogel Traffic Services Proj#FM-CO36(64) - - 55-36. Hickey, aye; Morgan, aye; Bartholomew, aye.

Motion was made by Morgan authorizing to approve a title sheet for Proj# BROS-CO36(66) - - 8J-36. Hickey, aye; Morgan, aye; Bartholomew, aye.

At 9:30 a.m. James Burger, County Attorney, met with the Board requesting approval of a Subscription Agreement with LexisNexis to provide software for legal research. Burger said he had the funds in his budget, and feels it would be very helpful in his office. Also present were Nick Johnson, Kevin Aistrope and Christy Briley. Morgan made a motion to approve the agreement. Hickey, aye; Morgan, aye; Bartholomew, aye.

Burger informed the Board that Pottawatamie County Attorney’s Office would like a check for each individual that provided services in the absence of a Fremont County Attorney. Motion was made by Morgan to approve separate checks.

At 9:45 a.m. Danny Toma, Maintenance, met with the Board requesting the Board approve a new countertop replacement in the Assessor’s Office. Hickey made a motion to go with low bid of $700.00 to replace the countertop. Hickey, aye; Morgan, aye; Bartholomew, aye.

At 10:00 a.m. Motion was made by Hickey to approve Class C, Living Quarters, and Sunday Sales Liquor License for Skyline Sportsman’s Club, LLC. Hickey, aye; Morgan, aye; Bartholomew, aye.

At 10:05 a.m. Mike Crecelius, EMC, met with the Board requesting the Board approve replacing the truck that he is driving, saying it has over 160,000 miles on it. Crecelius said he has done some checking around and a new Tahoe would cost approximately $29,800. Morgan suggested he check into other dealership’s for prices.

At 10:30 a.m. Steve Riley and Brian Kerl with Prochaska & Associates, met with the Board with an update on LEC Project. Steve Owen, Nick Johnson and Kevin Aistrope were also present.

At 11:30 a.m. there being no further business, Morgan made a motion to adjourn. Hickey, aye; Morgan, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

December 23, 2013:

The Fremont County Board of Supervisors met in regular session on Monday, December 23, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Randy Hickey was not present at this meeting, and Twila Larson was present at this meeting.

At 9:05 a.m. Lee Ryherd, Assistant Engineer, met with the Board requesting approval of the following:

Motion was made by Morgan authorizing chairman to sign contract for Easements for Max Boyd Project. #BROS-CO36(66) - - 8J-36. Morgan, aye; Bartholomew, aye.

Motion was made by Morgan authorizing chairman to sign application for approval of underground construction county highway ROW with City of Sidney for waterline work on Maple St. East to South side of 200^th St. Morgan, aye; Bartholomew, aye.

Motion was made by Morgan authorizing chairman to sign IDOT payment voucher for HGM Association on Proj. #STP-S-CO36(65) - - E-36. Morgan, aye; Bartholomew, aye.

Motion was made by Morgan authorizing chairman to sign work in ROW permit for Christine Karg to clean ditch on Railroad Ave. Morgan, aye; Bartholomew, aye.

At 9:15 a.m. Mark Travis, Sidney City Manager, met with the Board to discuss the occasional late charges on the county’s water bills. Also present were Paul Hutt, Nick Johnson, Justin Bernard, Kevin Aistrope and Danny Toma. Morgan made a motion to table any decision until we could find out the best way to avoid the late charges. Morgan, aye; Bartholomew, aye.

At 9:55 a.m. Joan Kirk, Auditor, met with the Board requesting to switch her part-time employee back to a full time position. With the new requirements to not exceed twenty five hours per work week for a part-time employee Kirk feels this would be a detriment to her office. Motion was made by Morgan to allow taking the part-time position to a full time position in May if the auditor’s budget allows, otherwise beginning with the new budget on July 1^st. Morgan, aye; Bartholomew, aye.

At 9:58 a.m. Motion was made by Morgan to approve the following Resolution 2013-62. Morgan, aye; Bartholomew, aye.

RESOLUTION NO. 2013-62

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 23rd day of December, 2013 that the following holidays shall be observed by the Fremont County Courthouse Offices during the 2014-year.

New Year's Day Wednesday January 1, 2014
President's Day Monday February 17, 2014
Good Friday Friday April 18, 2014
Memorial Day Monday May 26, 2014
Independence Day Friday July 4, 2014
Labor Day Monday September 1, 2014
Veteran's Day Tuesday November 11, 2014
Thanksgiving (Thurs. & Fri.) November 27 & 28, 2014
Christmas (Wed. & Thurs.) December 24 & 25, 2014

Motion to approve made by Morgan.

At 10:02 a.m. Kevin Aistrope, Sheriff, met with the Board requesting approval to purchase a Speed Trailer using STEP Grant funds. Morgan made a motion to approve the trailer in lieu of the camera he usually purchases with STEP funds. Morgan, aye; Bartholomew, aye.

At 10:05 a.m. Twila Larson, FREDCO, met with the Board to present FREDCO’s 2014 Budget. Ross Silcock was also present. Morgan made a request to see what projects FREDCO has in mind for the next year, and some of the projects they have accomplished, like they have done in the past.

At 10:30 a.m. Arnold Emberton, IT, decided to postpone his meeting with the Board, and reschedule at a later date.

In other business, payroll and claims for December 27, 2013, were approved.

At 11:00 a.m. there being no further business, Morgan made a motion to adjourn. Morgan, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman