Board of Supervisors Minutes
December 2015

December 1, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 1, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  The agenda was approved as posted. 

Let the records show present for this meeting was, Nick Johansen, Shenandoah Valley News. 

Jennifer Thompson, Director/Case Management Supervisor, met with the board requesting approval of a United Health Care Contract.  Motion was made by Morgan to approve signing a contract with United Health Care. Motion carried unanimously. 

Motion was made by Hendrickson to table signing a contract with NPI until they can talk to the NPI Business Developer.  Motion carried unanimously. 

Kevin Aistrope, Sheriff, met with the board to discuss a contract with the City of Sidney for Fremont County to provide law enforcement.  Also present was Mark Travis and Arnold Emberton.  Aistrope refuses to provide law enforcement to the City of Sidney if he has to do it with his current staff, saying he needed to hire an additional officer to perform the service.  Hendrickson is opposed to hiring a new deputy.  Motion was made by Morgan to table a decision at this time.  Motion carried unanimously. 

Arnold Emberton, IT, met with the board to request the purchase of a server for the courthouse.  Mark Travis was also present.  Motion was made by Hendrickson to approve $25,333.79 to purchase a new server.  Motion carried unanimously.   

At 10:20 a.m. there being no further business, Hendrickson   made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

December 8, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 8, 2015, in the Fremont County Courthouse Boardroom, with Hickey and Hendrickson present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board sessions were read and approved.  The corrected agenda was approved as posted. 

Let the records show Cara Morgan was not present at this meeting. 

Present for this meeting was, Nick Johansen, Shenandoah Valley News, and Twila Larson, FREDCO.  

Motion was made by Hendrickson to publish for the position of courthouse maintenance.  Motion carried unanimously.  Also present was Seth Johnson, Business Developer for Nishna Productions Inc. Currently NPI is cleaning the courthouse, but the board is finding there are things that are required to be done that they cannot provide.  Hickey asked Johnson if there was a way to back out of the contract with Nishna Productions.  Johnson said a 30 day written notice is all that is required.      

Hendrickson made a motion to approve the following Resolutions 2015-44 and 2015-45.  Motion carried unanimously. 

RESOLUTION NO. 2015-44

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 8th day of December 2015, that the following transfer of funds be approved and made: $548,816.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $62,280.00, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.

Motion to approve transfer made by Hendrickson.
 

RESOLUTION NO. 2015-45

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 8th Day of December, 2015, that the following transfer of funds be approved and made: $9,575.09 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement. 

Motion to approve transfer made by Hendrickson.
 

Chad Herring, Assistant Engineer, met with the board requesting approval of a Work in ROW Permit for Tom Lorimor to clean out ditch on 160th St. and 305 Ave. in Section 6, Township 69, Range 41.  Hendrickson made a motion to approve.  Motion carried unanimously.    

The Sheriff’s Report for the month of November 2015 was approved.   

In other business, claims were approved for December 11, 2015.   

At 9:45 a.m. there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

December 15, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 15, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show present for this meeting was, Sandra Parmenter, The Hamburg Reporter;  Mike Peterson, KMA; Nick Johansen, Shenandoah Valley News; Paul Hutt, Sidney Mayor; Mike Livingston, Mark Travis, Dan Davis, Twila Larson, FREDCO and Justin Shirley, FREDCO. 

Kevin Aistrope, Sheriff, met with the board to discuss a Sidney Law Enforcement Contract with the City of Sidney.  Morgan commented that the county won’t be providing 30 hr. coverage per week, instead they will be providing 24 hr. coverage per day.  Morgan also said she has not been provided with a copy of the contract.  Hickey and Hutt have agreed to sit down and discuss the particulars of a contract. 

Dan Davis, Engineer, met with the board requesting approval of the following: 

Motion was made by Morgan to sign payment voucher for HGM Associates on Project STP-S-CO36(70) - - 5E-36 (County Road J18 from L68 from L68 to M16).  Motion carried unanimously. 

Motion was made by Hendrickson to sign payment voucher for HGM Associates on project BROS-CO-36(68) - - 5F-36 (replacement of Bridge over W Nishna on J22/150th St.) Motion carried unanimously. 

Motion was made by Hendrickson to sign payment voucher for HGM Associates on project STP-S-CO36(65) - - 5E-36 on J18.  Motion carried unanimously. 

Twila Larson and Justin Shirley, FREDCO, met with the board to present the board with a copy their 2016 FREDCO Budget.  Larson was also requesting $20,000 funding for the next two years to be applied toward the Fremont County Hometown Pride contract with Keep Iowa Beautiful.  Shirley was also requesting an update on where the county stands with a GIS System, saying he feels it would help draw younger people into the community.  Larson said she would follow-up on both closer to budget time. 

 In other business, the Recorder’s report for the month of November was approved. 

At 9:45 a.m. there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Earl Hendrickson, Vice Chairman

December 22, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 22, 2015, in the Fremont County Courthouse Boardroom, with Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous Board session were read and approved as corrected.  The agenda was approved as posted. 

Let the records show that Randy Hickey was not present for this meeting. 

Jennifer Thompson, Director/Case Management Supervisor, met with the board requesting approval of the modified United Health Care Contract.  United Health Care requested signors personal information for their records.  Motion was made by Hendrickson to approve re-signing the contract with United Health Care.  Motion carried unanimously.  

Thompson also discussed several issues of concern regarding the upcoming closure of the department.  The date of implementation has been pushed back to March 1, 2016.  She discussed the use of vacation and possible compensatory time now that her duties have increased.  Thompson also wanted the board to be considering the need for equipment disposal such as vehicles and office equipment, as well as storage for confidential records that are required to be kept for seven years.  The board advised that they will check with other counties to see how they’ve handled property disposal.  They will also check on storage space for records from the office.  Other items discussed were a supervisor for the mental health advocate, use of the office space, and the need for a 2017 budget.  Thompson will continue to supervise the advocate while the department remains open.  The board will discuss if the office space could be used for other departments.  The board suggested Thompson prepare the 2016/2017 budget just in case the federal government would step in and move the implementation date again. 

At 9:56 a.m., Motion was made by Morgan to approve the following Resolution 2015-46. Motion carried unanimously.

RESOLUTION NO.  2015-46

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 22nd day of December, 2015 that the following holidays shall be observed by the Fremont County Courthouse Offices during the 2016-year.
 

Motion to approve made by Morgan.
 

In other business, claims were approved for December 24, 2015. 

At 10:14 a.m., there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously. 

ATTEST: 

Fremont County Auditor                                                                                Earl Hendrickson, Vice Chairman

December 29, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 29, 2015, in the Fremont County Courthouse Boardroom, with Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous Board session were read and approved.  The agenda was approved as posted. 

Let the records show that Randy Hickey was not present for this meeting. 

Dan Swanson from Big Apple Radio was present for this meeting. 

At 9:00 a.m., Joel Dirks, West Central Community Action, called in to speak with the board with an update on services provided to Fremont County citizens over the past year.  Morgan questioned why the preschool QRS and FaDSS numbers were down for Fremont County.  Dirks advised the board that WCCA would look into both of those matters. Dirks was also asking for $3,500.00 for funding for the program in the budget year 2016/2017.  Hendrickson and Morgan agreed that the amount was appropriate for the 2016/2017 budget year. 

At 9:13 a.m., Megan Brink, with Prairie Mechanical Corporation, met with the board regarding a bi-annual maintenance agreement for the heating/cooling systems in the courthouse.  Arnold Emberton was also present for this discussion.  Brink stated that this agreement would include maintenance on the following: 14 mini-split systems, the boiler, boiler pump, hot water heater, and the cooling system in the attic.  The proposed cost per year is $3,472.00.  The board asked that she resubmit the proposal with annual inspections only on the 14 mini-split systems and the cooling system.  Arnold Emberton advised he would also check locally on the cost to perform seasonal maintenance on the split systems such as filter and tube clean out.  At 9:20 a.m., Morgan moved to table the agreement until the new proposal is submitted.  Motion carried unanimously. 

At 9:24 a.m., Fremont County Assessor, Karen Berry, stopped in to see the board. She advised that Fremont County Deputy Assessor, Pam Van Scyoc, would be retiring with her last day being January 8^th, 2016.  This will leave that office operating with one person.  The board advised they would contact a member of the examination board to see the status of the search for a new assessor. 

At 9:41 a.m., there being no further business, Morgan made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

 Fremont County Auditor                                                                                Earl Hendrickson, Vice Chairman

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