Board of Supervisors Minutes

February 2008

February 5, 2008:

The Fremont County Board of Supervisors met in regular session on Tuesday, February 5, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. motion was made by Hendrickson to approve Dan Chambers as replacement hire for full-time dispatcher-jailer. Larson, aye; Hendrickson, aye; Whipple, aye.

At 9:15 a.m. Sandie Sillers met with the Board and discussed CRIS membership and the proposed procedure for juvenile commitments.

Claims for February 8 were approved.

The Board then worked on budgets.

At 10:30 a.m. motion for adjournment was made.

ATTEST:

Fremont County Auditor                                                                                 John E. Whipple, Chairman

February 7, 2008:

The Fremont County Board of Supervisors met in regular session on Thursday, February 7, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 6:30 p.m. Bev Finnegan, Sidney Library, Ruth Alice Lauman, Hamburg Library and Angela Alley of the Tabor Library met with the Board. Discussion was held regarding the services the libraries have to offer and their revenues and expenses. They stated that the statewide average county funding per capita for libraries is $13.56 and that Fremont County per capita funding is $7.04. They requested that the library budget be increased by $4000.00.

At 7:00 p.m. the Fremont County Conservation Board met with the Board of Supervisors to discuss their budget. Present were Bob Benton, Robert Smith, Wendy Duncan and Steve White. Also present were Ryan Funke, Brent Travis and Lonnie Shanno. Kirk Shearer arrived a few minutes later. Discussion was held concerning need for revenue growth from the golf course. One option mentioned was to raise the membership dues and green fees. It was also mentioned that possibly a fundraiser tournament could be held. Steve MacDonald arrived at 7:10 p.m. Ryan Funke stated that now that the irrigation system and mower have been paid off that they would like to replace some of the old worn equipment. Lonnie Shanno said that they would like to purchase some new equipment on a five-year payment plan. The Board told him to get some prices on the equipment. There was also some discussion on putting electricity in at Pinky’s Glen.

At 7:35 p.m. motion was made by Larson to sign a program end user agreement with Solutions. Hendrickson, aye; Larson, aye; Whipple, aye.

Steve MacDonald visited with the Board regarding the need for more space at the Sheriff’s department. He presented a drawing of what would work as an addition to the north part of the present facility.

At 7:35 p.m., there being no further business, motion for adjournment was made.

ATTEST:

Fremont County Auditor                                                                                         John E. Whipple, Chairman

February 12, 2008:

The Fremont County Board of Supervisors met in regular session on Tuesday. February 12, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. the Board received a conference call from Page County Board of Supervisors for a joint board discussion on Johnson Run Drainage. Page County said the current balance in Johnson Run is $15,858. Last year five or six thousand dollars was spent. Page County would like to levy the maximum for one year to get it built back up instead of letting it go and levying for three or four years to build it back up. The Fremont County Board was in agreement with the Page County Board proposal.

At 9:30 a.m. motion was made by Hendrickson to authorize Chairman Whipple to sign Renewal of Liquor License for Percival Farm Services. Hendrickson, aye; Larson, aye; Whipple, aye.

At 9:45 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Larson to authorize Chairman Whipple to sign DOT payment voucher for Kirkham-Michael for M16 Box, Project FM-C036(46)—55-36. Hendrickson, aye; Larson, aye; Whipple, aye.

At 10:00 a.m. Fremont County Engineer Dan Davis opened three bids for Project L-14-21-1. The results of the bid opening: Gus Construction bid $120,492.40; Graves Construction bid $151,592.0 and Dixon Construction bid $141,626.60. Davis said he would go over the bids and come back to the Board with his recommendation.

At 10:25 a.m., there being no further business, Larson made a motion to adjourn. Hendrickson, aye; Larson, aye; Whipple, aye.

ATTEST:

Fremont County Auditor                                                                                         John E. Whipple, Chairman

February 14, 2008:

At 8:30 a.m. on Thursday, February 14, 2008, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were John E. Whipple, Earl Hendrickson, Judy Crain, Dan Davis, Art Claiborne, Karen Berry, Steve Whitehead, Margaret Johnson, Arnold Emberton and Joan Kirk. Topics discussed were: Holiday Schedule, Scholarship Program with ISAC, Court Activity, Courthouse Security; FEMA (ice storm), Veterans Affairs Update, Courthouse Use Policy.

The Fremont County Board of Supervisors met in regular session on Thursday, February 14, 2008, in the Fremont County Courthouse Boardroom with Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Let the records show Chuck Larson was not present for this meeting.

At 9:00 a.m. Sandie Sillers, Fremont County CPC/Community Services Director, met with the Board to discuss her budget.

At 9:15 a.m. Fremont County Engineer Dan Davis met with the Board with his recommendation to accept low bid and award contract to Gus Construction Co. on Box Culvert-Dreyer Box, Project L-14-21-1. Hendrickson made the motion to approve the following Resolution 2008-12. Hendrickson, aye; Whipple, aye.

RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT

WHEREAS, the Fremont County Board of Supervisors held a letting for construction projects on February 12, 2008, and

WHEREAS, three (3) bids were received for RCB Culvert Project L-14-21-1.

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of  Fremont County that the contract be awarded to Gus Construction Co., Inc. of Casey, Iowa, for the low bid of $120,492.40. The cost of this project shall be paid from local secondary road funds.

Motion to approve made by Hendrickson. 

Approved this 14th day of February, 2008.

ATTEST:

/s/ Joan Kirk                                                                                 /s/ John E. Whipple, Chairman aye
Fremont County Auditor                                                             /s/  Earl Hendrickson                   aye 
                                                                                                            Chuck Larson                        Absent                                                                 

At 9:30 a.m. motion was made by Hendrickson to sign a letter to the State Auditor’s Office requesting a state audit for fiscal year ending June 30, 2008. Hendrickson, aye; Whipple, aye.

In other business, the Sheriff’s monthly report was approved.

At 10:20 a.m., there being no further business, Hendrickson made a motion to adjourn. Hendrickson, aye; Whipple, aye.

ATTEST:

Fremont County Auditor                                                            John E. Whipple, Chairman

February 19, 2008:

The Fremont County Board of Supervisors met in regular session on Tuesday, February 26, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Larson made a motion to approve the budget for publication. Hendrickson, aye; Larson, aye; Whipple, aye.

At 9:15 a.m. Dee Owen, Assistant to the Auditor, gave to the Board for their review, certificates of levies for board-controlled drainage districts.

At 9:30 a.m. Fremont County Engineer Dan Davis met with the Board. Hendrickson made a motion to authorize Chairman Whipple to sign contacts and bonds for Gus Construction Company regarding the Dreyer Box, Project L-14-21-1. Larson, aye; Hendrickson, aye; Whipple, aye.

Payroll was approved for February 29, 2008.

At 9:46 a.m., there being no further business, Hendrickson made a motion to adjourn. Larson, aye; Hendrickson, aye; Whipple, aye.

ATTEST:

Fremont County Auditor                                                                                     John E. Whipple, Chairman

February 28, 2008:

The Fremont County Board of Supervisors met in regular session on Thursday, February 28, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. seven bids were opened for cash rent of the County Farm. Bids received were: John Moody $30,372.27; Brian and Marcie Shirley $26,380.80; C.W. Farms $35,861.40; Cary Lang $20,761.14; Tim Worcester $23,529.75; Karl Hobbie $25,006.80 and Nenneman Farm & Cattle $27,617.40. Motion was made by Larson to go with highest bidder as long as they meet the requirements. Hendrickson, aye; Larson, aye; Whipple, aye.

At 9:30 a.m. Pat Hume, Tourism Board for Western Iowa Tourism Region, met with the Board to give them an update.

At 10:00 a.m., there being no further business, Hendrickson made a motion to adjourn. Larson, aye; Hendrickson, aye; Whipple, aye.

ATTEST:

Fremont County Auditor                                                                                 John E. Whipple, Chairman