Board of Supervisors Minutes
March 2008
March 4, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, March 4, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. the Board reviewed and set rates on the board-controlled drainage districts.
At 9:30 a.m. motion was made by Larson to authorize Chairman Whipple to approve a Class B Liquor License for Country Inn Motel. Motion carried. Hendrickson, aye; Larson, aye; Whipple, aye.
At 10:30 a.m. Assessor Karen Berry and Fremont County Attorney Margaret Johnson met with the Board to discuss tax abatement regarding Green Plains.
Red Haun, Emergency Management Coordinator, stopped in to return an Emergency Management lap top computer.
In other business, claims for March 7, 2008 were approved.
The County Recorder’s Monthly Report was approved.
At 10:45 a.m., there being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
March 6, 2008:
The Fremont County Board of Supervisors met in regular session on Thursday, March 6, 2008, in the Fremont County Courthouse Boardroom with Whipple and Larson present. Hendrickson was absent.
A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 6:30 p.m. Lonnie Shanno met with the Board and went over the following bids received for new equipment for the Golf Course. TurfWerks (Jacobsen) - $146,350.00 with five-year payment plan; Van Wall Turf & Irrigation (John Deere) - $149,959.59 with five-year payment plan; Midwest Turf & Irrigation (Toro) - $134,700.00 with five-year payment plan. Midwest Turf and Irrigation also had a bid with an additional piece of equipment (Pro Core Processor) of $153,528.00 with a six-year payment plan. Shanno said this is the bid the Conservation Board voted to go with. A public hearing will need to be held.
At 6:45 p.m. Jay Williams of C. W. Farms met with the Board and presented a check for the first half cash rent on the County Farm and also proof of liability insurance. Also present was Larry Williams.
At 7:15 p.m., there being no further business, motion was made by Larson to adjourn. Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
March 11, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, March 11, 2008, in the Fremont County Courthouse Boardroom with Whipple and Larson present. Hendrickson was absent.
A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Larson to sign Pavement Marking Plans for Project FM-CO36 (42). Larson, aye; Whipple, aye.
At 9:10 a.m. Bobbie Mather and Ken Mather met with the Board regarding the condition of the road they live on. Dan Davis and Harold Snyder were also present. Ken stated that the road is full of chuckholes and the school bus has to swerve to miss them. They stated that the ditch on the west side of the road has filled up and water runs across the road into Snyder’s field and causes washing. They said that the State was supposed to take care of the road after construction of the bypass but it has not been done. Davis stated that he would talk to a State person to see if they are done working there, and if they are not going to do any more, the county will do some work on the ditch and road.
At 9:30 a.m. motion was made by Larson to approve a Class B Beer Permit for the Golf Course. Larson, aye; Whipple, aye. Motion was made by Larson to approve a Carryout Native Wine Permit for Sidney Foods. Larson, aye; Whipple, aye.
At 9:45 a.m. Larson reported on a meeting that the rural water study group had to discuss rural water issues.
At 10:00 a.m. the public hearing for adoption of the 2008/2009 County Budget was held. Present were Supervisors John E. Whipple and Chuck Larson and Assistant Auditor June Hardy. There were no objections to the budget as published. At 10:10 a.m. motion was made by Larson to close the hearing. Larson, aye; Whipple, aye. The following resolutions were passed to approve the FY 2008/2009 County Budget.
RESOLUTION FOR ADOPTION OF BUDGET AND CERTIFICATION OF TAXES:
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 11th day of March 2008, that the proposed budget for fiscal year July 1, 2008 - June 30, 2009, after one public hearing as required by law on March 11, 2008, be adopted as proposed and published. Property taxes levied will be as follows: County wide levies; General Basic amount of $1,224,847.00 with a rate of 3.50000, General Supplemental amount of $716,455.00 with a rate of 2.04727 MH-DD Services Fund amount of $308,588.00 with a rate of 0.88179, with a countywide valuation without gas and electric of 349,956,264. Rural Services with a valuation without gas and electric of 269,900,224, for an amount of $694,173.00 at the rate of 2.57196. Grand total dollars is $2,944,063.00.
Motion to approve by Larson, carried unanimously.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman aye
Fremont County Auditor
Earl Hendrickson
absent
by June Hardy, Asst. Auditor
/s/ Chuck Larson
aye
RESOLUTION REGARDING SALARY INCREASES RECOMMENDED BY THE COMPENSATION BOARD:
WHEREAS, the Fremont County Compensation Board has recommended raises of a 3% percent increase for the Auditor, Recorder, Treasurer, Sheriff and Board of Supervisors, 4% percent increase for County Attorney, and
THEREFORE, be it resolved by the Fremont County Board of Supervisors this 11th day of March 2008, that the recommended raises of the Compensation Board be adopted. The Fremont County Attorney will receive $53,244 for 2008/2009, an increase of $2,048 from 2007/2008 salary of $51,196; the Fremont County Sheriff will receive $50,873 for 2008/2009, an increase of $1,482 from the 2007/2008 salary of $49,391; the Fremont County Auditor, Recorder and Treasurer will each receive $41,119 for 2008/2009, an increase of $1,198 from the 2007/2008 salary of $39,921 for each; the Fremont County Supervisors will each receive $25,288 for 2008/2009, an increase of $737 from the 2007/2008 salary of $24,551 for each.
Motion to approve made by Larson, carried unanimously.
ATTEST:
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman aye
Fremont County Auditor
Earl Hendrickson
absent
by June Hardy, Asst. Auditor
/s/ Chuck Larson
aye
RESOLUTION FOR APPROPRIATIONS
WHEREAS, it is desired to make appropriations for each of the different officers and departments for the fiscal year beginning July 1, 2008 in accordance with Section 331.434, Subsection 6, Code of Iowa.
THEREFORE, be it resolved by the Fremont County Board of Supervisors this 11th day of March 2008, the following: SECTION 1-The amounts itemized by fund and department on the attached schedule are hereby appropriated from the resources/fund as shown. SECTION 2- Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute an authorization for the department/officer listed to make expenditures or incur obligations from the itemized fund, effective July 1, 2008. SECTION 3-In accordance with Section 331.437, Code of Iowa, no Department/Officer shall incur any liability in excess of the amount appropriated to this resolution. SECTION 4-If, at any time during the 2008/2009 budget year the Auditor ascertains that the available resources of a fund will be less than said fund's total appropriations, he/she shall immediately inform the Board and recommend appropriate corrective action. SECTION 5-The Auditor shall establish separate accounts for the appropriations authorized in Section 1. The Auditor shall report the status of such accounts to the applicable Departments/Officers monthly during the 2008/2009 budget year. SECTION 6-All appropriations authorized pursuant to this resolution lapse at the close of business on June 30, 2009. The above and foregoing resolution was adopted by the Fremont County Board of Supervisors on Tuesday, March 11, 2008.
Motion to approve by Larson, carried unanimously.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman aye
Fremont County Auditor
Earl Hendrickson
absent
by June Hardy, Asst. Auditor
/s/ Chuck Larson
aye
At 10:30 a.m. William Labrum met with the Board to discuss speeding on 250th Street in the west part of Riverton. He stated that the street is traveled at much higher speeds than it should be; that traffic does not slow down when coming into Riverton. He said he is concerned about his children crossing the highway to get on the school bus. He said the county did move their speed signs out further from town but the city signs have not been moved. The Board said they would talk to the Sheriff about the speeding situation.
Payroll was approved for March 14.
At 10:47 a.m., there being no further business, motion was made by Larson to adjourn. Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
March 13, 2008:
At 8:30 a.m. on Thursday, March 13, 2008, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were John E. Whipple, Chuck Larson, June Hardy, Art Claiborne, Arnold Emberton, Sandie Sillers and Steve Whitehead. Sandie Sillers said her office will be receiving a survey from DHS for Medicaid recertification. Chuck Larson reported that the Emergency Management Commission and the Board of Health have agreed to combine the positions of Emergency Management Coordinator and Sanitarian into one full-time position. Larson also stated that there have been some meetings with Page County Rural Water regarding a rural water feasibility study to extend rural water service in Fremont County.
The Fremont County Board of Supervisors met in regular session on Thursday, March 13, 2008, in the Fremont County Courthouse Boardroom with Whipple and Larson present. Hendrickson was absent. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Sheriff Steve MacDonald and Angela Rasmussen met with the Board and discussed outstanding expenses from lightning damage.
At 9:15 a.m. Dee Owen met with the Board to request use of the election room at the Courthouse on March 17 for a program regarding the election process for the Fremont County Republican Women. Motion was made by Larson to approve the request. Larson, aye; Whipple, aye.
At 9:30 a.m. County Engineer Dan Davis met with the Board. Motion was made by Larson to authorize Chairman Whipple to sign Work in Right-of-Way Permit for Dudley Alexander to clean ditch on south side of J26 West of M16. Larson, aye, Whipple, aye. Motion was made by Larson to authorize Chairman Whipple to sign Work in Right-of Way permit for Dudley Alexander to clean inlet and outlet of pipe east side of L68 north and south side of 180th Street. Larson, aye; Whipple, aye.
Julie Hoffman called and cancelled her 10:00 a.m. appointment with the Board.
At 10:15 a.m. motion was made by Larson to contribute up to $1000 to the rural water study from SWIPCO. Larson, aye; Whipple, aye.
The Sheriff’s Monthly Report for February was approved.
At 10:22 a.m., there being no further business, motion was made by Larson to adjourn.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
March 18, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, March 18, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Dee Owen, Assistant Auditor, met with the Board regarding renewal of the county’s flexible benefits plan. Motion was made by Larson to table signing the plan in order to change the dental portion of the plan to Blue Dental. Hendrickson, aye; Larson, aye; Whipple, aye.
At 9:15 a.m. Sandie Sillers, Fremont County CPC/Community Services Director, met with the Board regarding approval of Community Mental Health Affiliation with Waubonsie Mental Health. Motion was made by Larson to authorize Chairman Whipple to sign the Community Mental Health Center Affiliation. Hendrickson, aye; Larson, aye; Whipple, aye.
In other business, claims for March 21, 2008 were approved.
At 10:05 a.m., there being no further business, Hendrickson made a motion to adjourn. Larson, aye; Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
March 20, 2008:
The Fremont County Board of Supervisors met in regular session on Thursday, March 20, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Hendrickson brought the Board up to date on FREDCO.
At 10:00 a. there being no further business, Larson made a motion to adjourn. Hendrickson, aye; Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
March 25, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, March 25, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Fremont County Sheriff Steve MacDonald and Deputy Steve Owen met with the Board to discuss courtroom policy with regards to using the Fremont County Courthouse courtroom for a weapon permit class on April 5, 2008. Motion was made by Hendrickson to approve the use of the courtroom for the weapon permit class. Larson, aye; Hendrickson, aye; Whipple, aye.
At 9:15 a.m. Fremont County Auditor Joan Kirk met with the Board regarding hiring temporary part-time help to fill in for a full time assistant due to illness. Motion was made by Hendrickson to approve a temporary part-time hire for the Auditor’s Office. Larson, aye; Hendrickson, aye; Whipple, aye.
Payroll was approved for March 28, 2008.
At 10:00 a.m., there being no further business, Hendrickson made a motion to adjourn. Larson, aye; Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
March 27, 2008:
The Fremont County Board of Supervisors met in regular session on Thursday, March 27, 2008, in the Fremont County Courthouse Boardroom with Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Larson was not present for this meeting.
At 9:00 a.m. motion was made by Hendrickson to approve the management representation letter to the State Auditor regarding audit of the financial statements of Fremont County as of and for the year ended June 30, 2007. Hendrickson, aye; Whipple, aye.
At 9:15 a.m. Sandie Sillers, Fremont County CPC/Community Services Director, met with the Board requesting the Board sign a Cellular 29 authorization. Motion was made by Hendrickson to approve the Cellular 29 authorization. Hendrickson, aye; Whipple, aye.
Sillers presented and discussed with the Board some possible changes to be made to a draft agreement with Waubonsie Mental Health Center.
At 9:30 a.m. Fremont County Sheriff Steve MacDonald met with the Board to discuss tower grounding for the sheriff’s communications tower. MacDonald said the county’s insurance company does not want the radios hooked up until the tower is properly grounded. The cost to ground the tower will be approximately $10,500 but will depend on how deep they have to drill. Hendrickson moved to go ahead and get the project done. Whipple, aye; Hendrickson; aye.
At 9:45 a.m. Fremont County Engineer Dan Davis met with the Board regarding signing work in ROW permit for Larry Whitehead to remove excess dirt and ditch cleanout on both sides of 250th St. between East and West Nishna Rivers. Motion was made by Hendrickson to authorize Chairman Whipple to sign the permit.. Hendrickson, aye; Whipple, aye.
At 10:15 a.m., there being no further business, Hendrickson made a motion to adjourn. Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman