Board of Supervisors Minutes
April 2008
April 1, 2008:
The Fremont County Board of Supervisors met in regular session on
Tuesday, April 1, 2008, in the Fremont County Courthouse Boardroom with Whipple,
Hendrickson and Larson present. A quorum was declared and the meeting officially
called to order at 9:00 a.m. Minutes of the previous board session were read and
approved. The agenda was approved as amended, correcting 9:00 a.m. appointment
which should have read "West Benton" cleanout instead of Benton-Washington
cleanout.
At 9:00 a.m. Hendrickson made a motion to approve another $1,200 to be spent on cleaning out West Benton Ditch. Larson, aye; Hendrickson, aye; Whipple, aye.
At 9:15 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Hendrickson to sign a utility permit for IAMO to replace cable on 310th Street. Larson, aye; Hendrickson, aye; Whipple, aye.
Motion was made by Larson to sign IDOT County Five-Year Program and Budget. Hendrickson, aye; Larson, aye; Whipple, aye.
At 9:30 a.m. motion was made by Hendrickson to certify the following to be a true and correct abstract of the votes cast in the county at the Hamburg Special School Election held on March 25, 2008, as shown by the tally list returned from the election precinct.
Upon the Public Measure (A) The Hamburg Community School District be authorized to issue General Obligation Bonds in the amount not to exceed $5,500,000.
There were five hundred eight (508) votes cast.
Votes cast as follows: For the question, there were one hundred sixteen (116) votes cast. Against the question, there were three hundred ninety-two (392) votes cast. We therefore declare the Public Measure (A) Failed.
Upon the Public Measure (B) The Hamburg Community School District to levy annually a tax exceeding two dollars and seventy cents ($2.70), but not to exceed four dollars and five cents ($4.05).
There were five hundred five (505) votes cast.
Votes cast as follows: For the question, there were one hundred six (106) votes cast. Against the question, there were three hundred ninety-nine (399) votes cast. We therefore declare the Public Measure (B) Failed.
At 9:45 a.m. motion was made by Larson to certify the following to be a true and correct abstract of the votes cast in the county at the Fremont Mills Special School District Election held on the 25th day of March, 2008, as shown by the tally list returned from the election precinct.
Upon the Public Measure (C) The Fremont Mills Community School District be authorized to issue General Obligation Bonds in the amount not to exceed $1,985,000.
There were four hundred fifty-one (451) votes cast.
Votes cast as follows: For the question, there were three hundred seventeen (317) votes cast. Against the question, there were one hundred thirty-four (134) votes cast. We therefore declare the Public Measure (C) Passed.
Larry Greedy stopped in to visit with the Board.
Fremont County Attorney Margaret Johnson stopped in to visit with the Board.
Claims were approved for April 4, 2008.
In other business, Veteran Affairs quarterly report was approved.
At 10:00 a.m., there being no further business, Larson made a motion to adjourn. Hendrickson, aye; Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
April 3, 2008:
The Fremont County Board of Supervisors met in regular session on Thursday, April 3, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 7:00 p.m. the public hearing on purchase of new equipment for the golf course was held. Present were John E. Whipple, Earl Hendrickson, Chuck Larson, June Hardy, Bobbie Benton, Brent Travis, Lonnie Shanno and Dallas Moores. Shanno stated that the golf course has not purchased any new equipment in the last fifteen years except for one rotary mower. There were no objections to the purchase of new equipment. At 7:15 p.m. motion was made by Larson to close the hearing. Hendrickson, aye; Larson, aye; Whipple, aye. Motion was made by Larson to authorize the golf course to enter into a six-year contract with Midwest Turf for purchase of new Toro equipment for the amount of $153,528.00, with annual payments of $29,052.10. Hendrickson, aye; Larson, aye; Whipple, aye.
The Recorder’s Report of Fees Collected for March was approved.
At 7:20 p.m., there being no further business, motion was made by Hendrickson to adjourn. Larson, aye; Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
April 8, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, April 8, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order.
At 9:00 a.m. Mike Fox was present.
At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board.
Motion was made by Hendrickson to sign work in right-of-way permit for Iowa
Telecom for service at 2391 Waubonsie Avenue. Hendrickson, aye; Larson, aye;
Whipple, aye.
Motion was made by Hendrickson to sign title sheet on seal coat project. Larson,
aye; Hendrickson, aye; Whipple, aye.
Motion was made by Larson to sign contract for Pamela Hall Hansen for Dreyer box
easement. Hendrickson, aye; Larson, aye; Whipple, aye.
Motion was made by Larson to sign utility permit for Extreme Trenching/Qwest for
service line at 2902 290th Ave. Hendrickson, aye; Larson, aye; Whipple, aye.
Motion was made by Hendrickson to sign salary recommendations for supervisory
and non-union personnel for year 2008/2009. Larson, aye; Hendrickson, aye;
Whipple, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors that the following salaries be in effect commencing on the 1st day of July 2008, for the supervisory and non-union personnel in the Secondary Road Department.
ASSISTANT TO COUNTY ENGINEER: $21.14 per hour salary
MAINTENANCE SUPERINTENDENT: $18.54 per hour salary
ADMINISTRATIVE ASSISTANT: $15.26 per hour salary
ENGINEER: $2,092 increase per section 9 of contract in effect as of July 1,
2006.
Motion is hereby made by Hendrickson to adopt this resolution.
Dated this 8th day of April, 2008.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Chuck Larson
aye
At 9:00 a.m. Mike Fox with Fremont County Landfill met with the Board. Motion was made by Larson to authorize Chairman Whipple to sign a financial assurance letter regarding the landfill. Hendrickson, aye; Larson, aye; Whipple, aye.
At 9:45 a.m. present were Jason Foster, representing Kornerstone Kids, Fremont County Attorney Margaret Johnson and Patricia Rengifo with the Hamburg Reporter. Whipple asked the County Attorney if the resolution that was approved on December 18, 2007 would have to be rescinded in order to approve the new resolution that was written with wording approved by the county attorney. Whipple said his question is - When the present board is gone, will future board members know what this is all about? It is his understanding that the Sidney School District dropped out due to a conflict with the Iowa Code. Foster said he is expecting the Grape Community Hospital, City of Hamburg and FREDCO to sign a resolution of support. Whipple also said he would like to see some numbers before he approves the new resolution. The County Attorney said she would like to see the first Resolution 2007-65, that was approved but not signed on December 18th 2007, rescinded and the new Resolution 2008-17 adopted to make records clear for future purposes.
Sandie Sillers cancelled her 10:00 a.m. appointment with the Board.
At 11:00 a.m. Renee Von Bokern had a conference call bargaining discussion with the Board regarding the Sheriff’s Department.
Payroll was approved for April 11, 2008.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
April 10, 2008:
At 8:30 a.m. on Thursday, April 10, 2008, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were John E. Whipple, Earl Hendrickson, Chuck Larson, Judy Crain, Dan Davis, Art Claiborne, Margaret Johnson, Karen Berry, Steve Whitehead, Margaret Henkle, Steve MacDonald, Arnold Emberton and Joan Kirk. Topics discussed were: Changing dental insurance for county employees from Delta Dental to Blue Dental to take effect July 1; discussed a Rural Water meeting; safety kits; leak in the basement; meteorologist towers; statue regarding deeds and contracts; VA Clinic in Shenandoah; combining Emergency Management and Sanitation.
The Fremont County Board of Supervisors met in regular session on Thursday, April 10, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. motion was made by Hendrickson to authorize Chairman Whipple to sign a Class C Liquor License (LC) (Commercial) and Sunday Sales for McMahon’s Sports Bar & Grill. Motion carried. Hendrickson, aye; Larson, aye; Whipple, aye.
At 9:15 a.m. motion was made by Larson to approve the following Resolution 2008-17 rescinding Resolution 2007-65 that was approved on December 18, 2007. Larson, aye; Hendrickson, aye; Whipple, aye.
RESOLUTION TO RESCIND RESOLUTION 2007-65, RESOLUTION OF SUPPORT FOR KORNERSTONE KIDS CHILD CARE, INC.
WHEREAS, The Fremont County Board of Supervisors is rescinding the above Resolution of Support for Kornerstone Kids Child Care, Inc., approved on December 18, 2007.
BE IT RESOLVED, that the Fremont County Board of Supervisors does hereby rescind Resolution No. 2007-65.
Motion to approve Resolution made by Larson. This Resolution passed this 10th day of April 2008.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman
Fremont County Auditor
/s/ Earl Hendrickson
/s/ Chuck Larson
Motion was made by Hendrickson to approve the following Resolution 2008-18. Hendrickson, aye; Larson, aye; Whipple, aye.
Whereas the Fremont County Board of Supervisors has heretofore indicated its support for the operation of Kornerstone Kids Child Care, Inc. facility (the "Project");
and
Whereas the United States of America, by and through the United States Department of Agriculture, has requested that the Fremont County Board of Supervisors adopt a resolution setting forth their statement of intent concerning their support of the Project.
Now, therefore, it is resolved as follows:
The Fremont County Supervisors hereby reaffirm their continued support for the Project.In the event that Kornerstone Kids Child Care, Inc. is unable to make a monthly payment on the loan secured by the United States Department of Agriculture, we, the Fremont County Board of Supervisors, may contribute, in accordance with state law and county ordinances pertaining to county funding, a portion of funds necessary to make the monthly payment in full, so the Kornerstone Kids Child Care, Inc. will not default. All parties understand that the Fremont County Board of Supervisors is not co-signing the USDA loan and does not have a secured interest in the property. If Kornerstone Kids goes out of business, the Board of Supervisors will not be held liable for any indebtedness.
The Board of Supervisors for Fremont County is hereby directed to deliver a certified copy of this resolution to the United States Secretary of Agriculture or his designee.
Certificate
The undersigned hereby attests and certifies as follows:
That he is the duly appointed, authorized and acting Chairman of the Fremont County Board of Supervisors.
That the foregoing resolution is a true and correct copy of the resolution duly adopted by said Board of Supervisors at its meeting held on the 10th day of April, 2008, and that the vote to approve said resolution was as follows:
Persons voting aye: Persons voting nay:
/s/ John E. Whipple, Chairman
/s/ Earl Hendrickson
/s/ Chuck Larson
Certified by: /s/ Joan Kirk
Title: Fremont County Auditor
Date: April 10, 2008
Also present were Margaret Johnson and Jason Foster.
At 9:30 a.m. motion as made by Larson to sign Maximus Contract with Fremont County that covers cost allocation services for fiscal year 2008. Larson, aye; Hendrickson, aye; Whipple, aye.
At 9:40 a.m. motion was made by Larson to sign a contract with Blue Dental regarding employee insurance. Larson, aye; Hendrickson, aye; Whipple, aye.
At 9:45 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Larson to sign the following Resolution 2008-19 for Temporary Road Closure for Dreyer Box. Hendrickson, aye; Larson, aye; Whipple, aye.
RESOLUTION FOR TEMPORARY ROAD CLOSURE
WHEREAS Chapter 306, Section 306.41 of the Code of Iowa, provides for the temporary closing of a highway for construction, reconstruction, maintenance, or natural disaster, and
WHEREAS construction work is beginning on a local County Road (240th Street) in Fisher Township
NOW THEREFORE BE IT RESOLVED by the Fremont County Board of Supervisors that the following section of highway be temporarily closed as necessary until such time as said construction, reconstruction, or repair work has been completed
A local road (240th Street) in Fisher Township more particularly described as follows:
Commencing at the Northwest corner of Section 21, T68N-R40W of the 5th P.M., Fremont County, thence East one (1) mile to the Northeast corner of said Section 21 and terminating.
Motion to approve made by Larson.
Approved this 10th day of April, 2008.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Chuck Larson
aye
Motion was made by Larson to table any decision until Tuesday with regards to signing preliminary design contract with HGM on Knox Road Project. Hendrickson, aye; Larson, aye; Whipple, aye.
In other business, the Sheriff’s monthly report was approved.
At 10:20 a.m., there being no further business, Larson made a motion to adjourn. Hendrickson, aye; Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
April 15, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, April 15, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
The 9:00 a.m. appointment with Ray Buell was canceled and will be rescheduled at a later date.
At 9:15 a.m. motion was made by Hendrickson to approve the Budget Amendment for publication. Larson, aye; Hendrickson, aye; Whipple, aye.
At 9:30 a.m. Larson made a motion to open the tabled discussion on the Knox Road Project. Hendrickson, aye; Larson, aye; Whipple, aye. Present were Lonnie Koch, Steve MacDonald, Kevin Aistrope and Patricia Rengifo. After discussing the project, Hendrickson made a motion to table again until Thursday when the Engineer will be available to answer questions. Larson, aye; Hendrickson, aye; Whipple, aye.
In other business, claims for April 18, 2008, were approved.
At 10:15 a.m., there being no further business, Hendrickson made a motion to adjourn. Larson, aye, Hendrickson, aye, Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
April 17, 2008:
The Fremont County Board of Supervisors met in regular session on Thursday, April 17, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as amended to show James Zaiger canceled his appointment.
At 9:15 a.m. Dan Davis, Engineer, met with the Board. Motion was made by Hendrickson to authorize Chairman Whipple to sign a work in right-of-way permit for Trent Tiemeyer regarding Luke McGargill Property in 19-69-40. Larson, aye; Hendrickson, aye; Whipple, aye.
Motion was made by Larson to authorize Chairman Whipple to sign DOT Universal Payment Voucher for HGM Project FM-CO36(32)—55-36. Hendrickson, aye; Larson, aye; Whipple, aye.
No action was taken on the collective bargaining agreement with Secondary Road due to some changes that need to be made.
Motion was made by Hendrickson to open the tabled discussion regarding signing a design contract with HGM on Knox Road project. Larson made a motion to go ahead with the engineering on Knox Road project. Larson, aye; Hendrickson, aye; Whipple, aye.
At 9:35 a.m. Dee Owen, Assistant Auditor, presented a letter for Chairman Whipple to sign canceling the county’s Delta Dental contract as of July 1, 2008, and requesting a deductible report.
At 10:30 a.m. motion was made by Hendrickson to approve the revised budget amendment for publication. Hendrickson, aye; Larson, aye; Whipple, aye.
At 10:35 a.m., there being no further business, Hendrickson made a motion to adjourn. Larson, aye; Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor
John E. Whipple, Chairman
April 22, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, April 22, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board. The city of Riverton is inquiring to see if the county would blade some of their streets before they put rock on them. Davis said the county would be reimbursed for the machinery and labor regarding the project. The Board felt the city should pursue a private contractor first because of the county work load. Davis said he would get back with the city clerk to see if something else can be worked out.
At 9:15 a.m. Fremont County Recorder Margaret Henkle met with the Board to let them know her office will be converting more old land records onto the county’s computer system. She said she would not be using county funds to do this; the funds will come from Records Management.
At 9:50 a.m. Steve MacDonald stopped in to visit with the Board.
Payroll was approved for April 25, 2008.
At 10:05 a.m., there being no further business, Hendrickson made a motion to adjourn. Larson, aye; Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
April 24, 2008:
The Fremont County Board of Supervisors met in regular session on Thursday, April 24, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Hendrickson to authorize Chairman Whipple to sign the Collective Bargaining Agreement for Secondary Road Department. Larson, aye; Hendrickson, aye; Whipple, aye. Motion was made by Hendrickson to sign a work in right-of-way permit for Danley Lorimor to clean out ditch for drainage in 31-70-41. Larson, aye; Hendrickson, aye; Whipple, aye. Motion was made by Hendrickson to approve the following resolution.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 24th day of April, 2008, that Dennis Phillips be reappointed to the Fremont County Board of Adjustment for a five year term, ending April 30, 2013.
Motion to approve made by Hendrickson.
Date: 4-24-08
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Chuck Larson
aye
At 10:00 a.m., there being no further business, motion was made by Larson to adjourn. Hendrickson, aye; Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
April 29, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, April 29, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Steve Whitehead, Maintenance Supervisor, met with the Board regarding work on the courthouse sidewalk and parking lot. Larson made a motion for Whitehead to get phase bids on the sidewalks. Hendrickson, aye; Larson, aye; Whipple, aye. Larson made a motion to get bids on the cost to patch, level and seal coat the parking lot. Hendrickson, aye; Larson, aye; Whipple, aye.
In other business, the following claim was approved for a handwritten warrant. General Basic Fund: Treasurer State of Iowa, Golf Course Quarterly Sales Tax, $133.00.
At 10:00 a.m., there being no further business, Larson made a motion to adjourn. Hendrickson, aye; Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman