Board of Supervisors Minutes
May 2015

May 5, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, May 5, 2015, in the Fremont County Courthouse Boardroom, with Hickey and Hendrickson present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show Cara Morgan was not present for this meeting.  Present for this meeting was Nick Johansen, Shenandoah Valley News.    

At 9:00 a.m. Dan Davis, Engineer, and Jeff Shirley, Purchasing Agent, met with the board requesting approval to purchase a 2004 Komatsu WA380-5L wheel loader for $95,000.  The 1985 International Hough 530 wheel loader they use now as a backup is starting to be expensive to repair.  Hendrickson made a motion to allow the purchase after the first of July.  Motion carried unanimously.   

Motion was made by Hendrickson to sign payment voucher with HGM on 150th St. Bridge Project #BROS-CO36(68) -- 5F-36.  Motion carried unanimously.   

At 9:15 a.m. Motion was made by Hendrickson to approve the following Resolution 2015-24.  Motion carried unanimously. 

RESOLUTION NO.  2015-24

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 4th day of May 2015 that the following order for destruction of noxious weeds be effective immediately.

1. That each owner and each person in the possession or control of any land in Fremont County shall cut, burn, spray, or otherwise destroy all noxious weeds thereon and shall prevent weed seeds from blooming or coming to maturity, and shall keep said lands free from such growth of any other weeds as shall render the streets or highways adjoining said land unsafe for public travel.  Noxious weeds shall be cut, burned, sprayed, or otherwise destroyed on or before the following dates and as often thereafter as is necessary to prevent seed productions:

Group 1:  May 15, 2015 - for Leafy Spurge, Perennial Peppergrass, Sour Dock, Sheep Sorrow.  
Group 2:  May 20, 2015 - for Canada Thistle, Russian Knapweed, Buckhorn, Wild Mustard, Musk Thistle and all other species of thistle.
Group 3:  June 30, 2015 - for Field Bindweed, Wild Carrot.
Group 4:  June 30, 2015 - for Horse Nettle, Perennial Sow Thistle, Quack Grass, Butter Print, Puncture Vine, Cocklebur, Bull Thistle and Hemp.
Group 5:  August 14, 2015- for Shatter Cane and Wild Sunflower.

2. That each owner and person in the possession or control of any lands in Fremont County, infested with any noxious weeds, including Quack Grass, Perennial Sow Thistle, Canada Thistle, Field Bindweed, Horse Nettle, Leafy Spurge, Perennial Peppergrass, Russian Knapweed, Hemp, or any species of Thistle, shall adopt a program of weed destruction described by the Weed Commissioner, which in five years may be expected to destroy and will immediately keep under control such infestations of said noxious weeds.

3. That if the owners or persons in possession/control of any land in Fremont County fail to comply with the foregoing order, the Weed Commissioner shall cause this to be done and the expense of said work, including costs of serving notice and other costs, if any, to be assessed against the land and the owners thereof.
 

At 9:20 a.m. Judy Crain, Treasurer, met with the board to discuss the county’s cash flow, and status of the drainage districts expenses relating to county funds.  Hickey said that he did not believe there were any major drainage expenses, but would check.  

A claim was approved for hand written warrant:  Uniform Patrol Services; Motor Vehicle, $17,686.00; Uniform Patrol Services; Other, $15,700.00; payable to Deery Brothers Chevrolet.  

In other business, the Recorder’s report for April 30, 2015 was approved.  

At 9:30 a.m. there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

May 12, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, May 12, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show present for this meeting was, Shannon Schram, B103 Radio, and Nick Johansen, Shenandoah Valley News.                

At 9:00 a.m. Dan Davis, Engineer met with the board requesting approval of the following: 

Motion was made by Hendrickson to approve the following Resolution 2015-25.  Motion carried unanimously. 

RESOLUTION 2015-25

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors that the following salaries be in effect commencing on the 1st day of July 2015, for the supervisory and non-union personnel in the Secondary Road Department.

MAINTENANCE SUPERINTENDENT: $21.82 per hour salary
ADMINISTRATIVE ASSISTANT: $18.40 per hour salary
ASSISTANT TO ENGINEER (Chad H.): $20.19 per hour salary ($42,000.00)
ASSISTANT TO ENGINEER (Robbie K.): $24.04 per hour salary ($50,000.00)
ENGINEER: $85,820.00 salary

Motion made by Hendrickson to adopt this resolution.

Dated this 12th day of May, 2015.
 

Motion was made by Morgan to approve following Resolution 2015-26.  Motion carried unanimously. 

RESOLUTION NO. 2015-26

RESOLUTION TO ACCEPT CONSTRUCTION PROJECT

WHEREAS, the contract construction work for project BROS-CO36(66)--8J-36, a reinforced concrete box culvert over unnamed creek on 215th street, approximately one quarter mile west of 330th avenue, has been completed.

NOW, THEREFORE BE IT RESOLVED, that the above mentioned completed project be accepted and authorize the retainage to be released and paid to Gus Construction.

Motion to approve made by Morgan.

Approved this 12th day of May, 2015.
 

At 9:15 a.m. Kevin Aistrope, Sheriff, and Deputy Steve Owen, met with the board to present a newly completed Jail Staffing Analysis to the Board of Supervisors.  The analysis shows a need to hire seven additional full time employees.  No decision was made at this time.       

At 9:30 a.m. City of Hamburg Clerk cancelled this agenda item.    

In other business claims for May 15, 2015, were approved.  

At 10:00 a.m. there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously. 

ATTEST:
 

May 19, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, May 19, 2015, in the Fremont County Courthouse Boardroom, with Hickey and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show Earl Hendrickson was not present for this meeting.  Present was Sandra Parmenter with The Hamburg Reporter, Shannon Schram, B103 Radio, and Nick Johansen, Shenandoah Valley News.  

At 9:00 a.m. Jim Vrbsky, discussed septic problems and other issues with a neighbor in Anderson.  Also present was Cory Becker, Kevin Aistrope and John Travis.  Travis said as of now there have been no septic permits issued for the mentioned property.  The county officials have agreed to look into the situation.  Also discussed were lot lines. 

At 9:15 a.m. Dan Davis, Engineer, met with the board requesting approval of the following: 

Motion was made by Morgan to sign utility permit for Work in ROW with Windstream Communications to place copper cable at SW Corner of Bluff RD & 135th St.  Motion carried unanimously.  

Motion was made by Morgan to approve a utility permit filed by MidAmerican Energy to trench 4” conduit for 700’ on 230th St. for Tim Dreyer property.  Morgan made it clear her motion was with the stipulation the County Engineer’s recommendations and conditions are followed.  Motion carried unanimously. 

At 9:30 a.m. Mike Crecelius, EMC, met with the board to discuss changes to the Hazardous Mitigation Grant Program saying funds are limited. Homeland Security is planning on using pre-disaster mitigation of PDM grant funds which means it is 75/25.  75 from the Feds and 25 from the county, the state is not involved. 

At 9:45 a.m. Reba Richie, Community Services Director, met with the board to discuss hiring a CPC.  Also present was Jennifer Thompson.  Richie said they are advertising and will start interviewing next week.  Richie is asking if the salary for the position is firm, or if someone applies that has more experience if they could offer more.  It was decided to go ahead and interview, then come back to the board with their recommendation.  

At 10:00 a.m. Morgan moved to go into a Public Hearing on the proposed 2014/2015 budget amendment.  Motion carried unanimously.  At 10:05 a.m. hearing no comments and with no objections, motion was made by Morgan to go out of public hearing and approve the budget amendment along with the following Resolution 2015-27.  Motion carried unanimously.

RESOLUTION NO. 2015-27

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 19th day of April, 2015 that the following change in appropriation be made:
 

Motion to approve made by Morgan.
 

At 10:15 a.m. Greg Davison, Tabor, is interested in building an animal rescue in the Tabor area.  Davison was asking the board if they have any requirements he needs to consider to establish a non-profit shelter in the county.  The board will seek the advice of the county attorney.   

At 10:30 a.m. Motion was made by Morgan to approve the following Resolution 2015-28.  Motion carried unanimously.

RESOLUTION 2015-28

To Amend and Restate the Electronic Transactions Clearinghouse 28E Agreement

WHEREAS,  Section 10 of the Electronic Transactions Clearinghouse 28E Agreement provides for amendment of the 28E Agreement by resolution of the ISAC Board of Directors, if the amendment is then submitted to a vote of  the individual members counties; and

WHEREAS, the 28E Agreement should be amended to provide more flexibility and reflect the broader activities of the 28E entity, including: changing the entity’s name to Iowa Counties Technology Services; removing the cap on the number of members of the Advisory Committee; allowing for a fee schedule; and allowing the option to have MHDS Regions and other non-county entities as members.

NOW, THEREFORE, BE IT RESOLVED by the Fremont County Board of Supervisors that the Amended and Restated Electronic Transactions Clearinghouse 28E Agreement is hereby approved.

Approved by the Fremont County Board of Supervisors on May 19, 2015.

ATTEST:

/s/ Joan Kirk                                                                             /s/ Randy Hickey, Chairman aye.      

 Fremont County Auditor

In other business, the Sheriff’s Report for April 2015 were approved. 

At 10:30 a.m. there being no further business, Morgan made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

May 26, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, May 26, 2015, in the Fremont County Courthouse Boardroom, with Hickey and Hendrickson present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved. The agenda was approved as posted. 

Let the records show Cara Morgan was not present for this meeting. 

At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of the following: 

Motion was made by Hendrickson to sign Work in ROW permit for Windstream Iowa Communications for burying 1920’ of copper cable along 220th St. Percival Sec. 8-68-43. Motion carried unanimously.   

Motion was made by Hendrickson to sign payment voucher with HGM Associates on Project #STP-S-CO36(65)--  5E-36 on J-18 per contract 3/17/15.  Motion carried unanimously.   

Motion was made by Hendrickson to sign payment voucher with HGM Associates on Project #BROS-CO36(68) - - 5F-36 Bridge Replacement on J-22 (150th St.)  Motion carried unanimously. 

Motion was made by Hendrickson to sign payment voucher with HGM Associates on Project # STP-S-CO36(70) - -  5E-36 on J-18 from L68 East to M16.  Motion carried unanimously.   

Motion was made by Hendrickson to sign Work in ROW permit for Windstream Iowa Communications for Work at the Intersection of 220th St & 210th Ave in Percival. Motion carried unanimously.   

At 9:15 a.m. Motion was made by Hendrickson to authorize Chairman Hickey to sign Renewal of Cigarette/Tobacco/Nicotine/Vapor Permits for the Following: Bohlen’s Farm Service; Cubby’s Inc.; Pilot Travel Centers, LLC; Sidney Foods, LTD, The Wilds RV & Golf Resort.  Motion carried unanimously.  

At 9:30 a.m. Kevin Aistrope, Sheriff, met with the board requesting approval of four LEC Change Orders.  Also present was Steve Owen, Deputy, and Shannon Schram, B103 Radio.  Motion was made by Hendrickson to approve the change orders.  Motion carried unanimously.    

LEC Staffing was tabled until the next meeting.  

In other business, claims were approved for May 29, 2015.   

At 9:45 a.m. there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously.  

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

May 28, 2015: 

The Fremont County Board of Supervisors met in a special session on Thursday, May 28, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m.  The agenda was approved as posted. 

At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of the IDOT 2015 Amended Budget.  Motion was made by Morgan to approve the amendment. Motion carried unanimously.  

At 9:05 a.m. beginning July 1st the state is requiring counties to employ a Mental Health Advocate. Since Page and Fremont use the same advocate it was discussed if a 28E agreement or contract would be in order.  No decision was made at this time. 

At 9:10 a.m. there being no further business, Morgan made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

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