Board of Supervisors Minutes
June 2015
June 1, 2015:
The Fremont County Board of Supervisors met in special session on Monday, June 1, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted.
At 9:00 a.m. Motion was made by Morgan to approve bond payments for Landfill and LEC. Motion carried unanimously.
At 9:10 a.m. there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
June 2, 2015:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 2, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show present for this meeting was, Mike Peterson, KMA, Shannon Schram, B103 Radio, and Nick Johansen, Shenandoah Valley News. Also present for part of the meeting were John Askew and Jeff Ferguson.
At 9:00 a.m. Kevin Aistrope, Sheriff, met with the board requesting approval to hire additional staff for the new Fremont County Law Enforcement Center. Aistrope said he had a jail needs assessment study completed regarding staffing, and the study showed they needed to hire seven new employees. Morgan said the county will have to raise the tax levy, and taxpayers will have to pay for the additional staff. She asked if he could get by hiring fewer employees. Aistrope said he felt he could get by with five new employees. Motion was made by Hickey to allow Aistrope to hire five new employees. Motion carried unanimously.
Kevin Aistrope, Sheriff, requesting approval of seven 28E Agreements for Law Enforcement Services with City of Thurman, City of Riverton, City of Randolph, City of Sidney, City of Farragut, City of Imogene and City of Tabor. Motion was made by Morgan to approve the 28E Agreements commencing on July 1, 2014 and ending June 30, 2015. Motion carried unanimously.
At 9:15 a.m. Dan Davis, Engineer, and Robbie Kromminga, Assistant Engineer, met with the board requesting approval of the following:
Motion was made by Hendrickson to sign ROW Permit for Chat Mobility to bore in back of ROW on Maple St. 200th St. & Illinois St. in Sidney. Motion carried unanimously.
Motion was made by Hendrickson to sign IDOT Agreement between Fremont County & IDOT for Federal Aid Highway Surface Transportation Program Project (J-18 from L-68 East 4 miles to M-16). Motion carried unanimously.
Motion was made by Morgan to sign Work in ROW Permit for Mike MacDonald to clean 100 yards of ditch on L-68 in Sec 16-68-41. Motion carried unanimously.
At 9:30 a.m. Reba Richie, Community Services Director, met with the board to discuss salary for someone she is contemplating hiring for the open case manager position. Richie said she would like to offer the job to someone with eight years of case management experience, and feels she should pay more than an entry level salary. After some discussion a salary was agreed on and motion was made by Hendrickson to approve the new hire at the salary discussed. Motion carried unanimously.
John Askew and Jeff Ferguson stopped in to visit with the board about county roads.
At 9:45 a.m. Motion was made by Morgan to approve the following Resolution 2015-29. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 2nd day of June 2015, that the following transfer of funds be approved and made: $491,937 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $77,981, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.
Motion
to approve transfer made by Morgan.
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ATTEST: |
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/s/ Joan Kirk |
/s/ Randy Hickey, Chairman |
aye |
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Fremont County Auditor |
/s/ Earl Hendrickson |
aye |
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/s/ Cara Morgan |
aye |
At 9:50 a.m. Motion was made by Hendrickson to approve Cigarette/Tobacco/Nicotine/Vapor Permit for Sapp Bros. Travel Center. Motion carried unanimously.
At 10:00 a.m. Motion was made by Morgan to sign a Collateral Pledge Agreement with Fremont County Landfill that would assure the June 1st payment would be paid by the landfill. Morgan feels the County may be accountable if the Landfill is unable to make the current bond payment. Hendrickson and Hickey voted Nay because they feel it is not necessary at this time. Hickey, Nay, Hendrickson, Nay, Morgan Aye.
At 10:15 a.m. Morgan made a motion to approve a Joint Participation Agreement with SWIPCO. Motion carried unanimously.
At 10:20 a.m. there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
June 9, 2015:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 9, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show present for this meeting was, Sandra Parmenter with The Hamburg Reporter and Shannon Schram, B103 Radio.
At 9:00 a.m. Bob Benton and Bill Blackburn met with the board to discuss future management and preservation of his 160 acre nature preserve, which has become a community center as well, located north of Thurman. Blackburn said he would like to begin exploratory discussions concerning the long term ownership, management and maintenance of the preserve. Blackburn would like to know if there is a role the county would like to play for the long term care of the preserve. Blackburn also said a concern is a two mile stretch of level B road that needs to be maintained if people are going to get to the property.
At 9:25 a.m. Jim Vrbsky, met with the board to discuss property lines in Anderson. Present were John Travis, Patricia Lant, Mike Crecelius, Dan Davis and Kevin Aistrope. Vrbsky said he would like the board and county attorney to take a road trip to see the area he is concerned with. Vrbsky said fences are being torn out, and things moved around changing property lines. Morgan said the county officials need to proceed through the correct legal process to determine property lines, and will proceed to do that. Travis, EOC/Sanitation, said he would be at the Vrbsky residence next Monday morning at 8:00 a.m. to take a water sample.
At 9:40 a.m. Let the records show Nick Johansen, Shenandoah Valley News, joined the meeting.
At 9:40 a.m. Dan Davis, Engineer, met with the board requesting approval of ROW. Motion was made by Morgan to sign work in ROW permit for Windstream Iowa Communications, Inc. to Place Copper Cable at 2926 180th St., Sidney. Motion carried unanimously.
At 9:45 a.m. Reba Richie, Community Services Director, and Jennifer Thompson, met with the board to discuss setting a salary for the Case Management Supervisor Position. Richie said she needs a salary set to complete the cost report. Motion was made by Morgan to pay $41,841 which is what is in the budget now for that position. Motion carried unanimously. Discussed also was a request for additional money to employ a seasoned case manager worker applying for a vacated position. Let the records show Dan Davis was also present.
At 10:00 a.m. Robert Hatridge met with the board to discuss a drainage culvert and drainage ditch in front of his property. Let the records show Dan Davis, Engineer was also present. Hatridge was concerned about work being done in front of his property that he did not request or was not notified about. Davis said they created access to his neighbor’s property by adding a piece to the east, and the work was done in the public right-of-way. Let the records show Mike Crecelius was also present.
At 10:15 a.m. Mike Crecelius, EMC, met with the board to discuss a physical security survey of the courthouse and surrounding buildings. Crecelius said he has two points of contact that will come down from the state and do a physical security survey of the courthouse including all the county buildings, and will be no cost to the county. Morgan made a motion to move forward and allow Crecelius to make contact with them. Motion carried unanimously.
In other business, the Sheriff’s Report and Recorder’s Report for May, 2015 were approved.
Claims for June 12, 2015 were also approved.
At 10:55 a.m. there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
June 11, 2015:
The Fremont County Board of Supervisors met in a special session on Thursday, June 11, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 11:00 a.m. The agenda was approved as posted.
At 11:00 a.m. Jennifer Thompson, Community Services, met with the board requesting an increase in salary she will be allowed offer a potential new hire with several years of experience. She feels the time and money she saves on sending an unexperienced person to the training required for the position, would be well worth the addition money she would like to offer. Morgan made a motion to offer $38,000 to the potential new hire. Motion carried unanimously.
Morgan made a motion to appoint Jennifer Thompson to the position of Case Management Director/Supervisor to take effect July 1, 2015. Motion carried unanimously.
At 11:45 a.m. there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
June 16, 2015:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 16, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show present for this meeting was, Nick Johansen, Shenandoah Valley News.
Kevin Gowing, System Manager/CEO, Southwest Regional Water District, met with the board to discuss circulating a Rural Water Feasibility Survey in August to see how many residents would be interested in rural water. If Gowing gets a lot of interest from the survey he would like to use the courtroom for a public meeting. Gowing feels if enough people are interested they would move forward with another rural water project in Fremont County. Also present was JoLinda Gowing, Twila Laron, Dan Davis, Sandra Parmenter, Shannon Schram and Arnold Emberton. Morgan made a motion to allow use of the courtroom for the proposed public meeting. Motion carried unanimously
Motion was made by Morgan to sign a Solutions Software Annual Maintenance Agreement presented by Arnold Emberton, IT. Motion carried unanimously.
Morgan made a motion to start the process of allowing O’Barsky’s to purchase a County Held Tax Certificate on property located in Hamburg. Motion carried unanimously.
Dan Davis, County Engineer, met with the board requesting approval of the following:
Motion was made by Hendrickson to sign payment voucher with HGM Associates on Project #BROS-CO36(68) -- 5F -36 (Bridge Replacement over W Nishna on J-22 & 150th St.). Motion carried unanimously.
Motion was made by Hendrickson to sign payment voucher with HGM Associates on Project #STP-S-CO36(65) -- 5E-46 (J-18). Motion carried unanimously.
Motion was made by Hendrickson to sign payment voucher with HGM Associates on Project #STP-S-CO36(70) -- 5E-36 (J-18 from l-68 E to M-16). Motion carried unanimously.
Motion was made by Hendrickson to approve the following Resolution 2015-30. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 16th day of June, 2015, that the following transfer of funds be approved and made: $7,667.00 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.
Motion to approve transfer made by Hendrickson.
ATTEST:
/s/ Joan
Kirk
/s/ Randy Hickey, Chairman aye
.
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ATTEST: |
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/s/ Joan Kirk |
/s/ Randy Hickey, Chairman |
aye |
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Fremont County Auditor |
/s/ Earl Hendrickson |
aye |
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/s/ Cara Morgan |
aye |
Motion by Morgan to approve ICAP Policy for 2015/2016 coverage. Motion carried unanimously.
There being no further business, Morgan made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
June 23, 2015:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 23, 2015, in the Fremont County Courthouse Boardroom, with Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show absent for this meeting was Randy Hickey, and present was, Shannon Schram, B103 Radio and Nick Johansen, Shenandoah Valley News.
Jennifer Thompson, Community Services, met with the board requesting a salary increase for the county’s current case manager who has been with the county four years, saying the new hire will make more than the current employee. Hendrickson said he felt the reason they offered the new hire more money is because she has more experience. Also present was Reba Richie, CPC Supervisor/Director, Angie Ettleman and Corey Becker. After several minutes of discussion Morgan made a motion to leave the salary as it is. Motion carried unanimously.
Judy Crain, Treasurer, presented a Tax Sale Report to the board. The report shows 229 parcels were sold June 15, 2015 in the total dollar value of $103,894.85. Fremont County acquired 19 parcels at the public bidder sale in the total dollar value of $8,783.00. Crain also produced a listing of non-redeemed county held certificates, stating it is getting to be large again. Morgan said she is in favor of getting them cleaned up, and willing to talk about ways to let the public know they are available.
Corey Becker, County Attorney, met with the board to discuss county owned property in Anderson. Becker’s recommendations is to split them right down the middle, because they are all alleys and roads, and let people bid on them. That way if the property owner would like to buy more than their half they could. Motion was made by Morgan to move forward with the Anderson project. Motion carried unanimously.
Angie Ettleman, Penn Drug, came to the board because she has received notice that county employees can no longer get their specialty drugs from a retail pharmacy or other provided, Wellmark is requiring they be purchased from pharmacies that specialize in delivery and management of specialty drugs. Ettleman is requesting the board call Wellmark Blue Cross and Blue Shield and voice their opinion about these changes. Ettleman is also concerned about the specialty drugs sitting on a UPS truck for hours before they are delivered.
Mike Crecelius, EMC, met with the board for the signing of the Fremont County Hazardous Mitigation Plan. Motion was made by Morgan to sign the plan. Motion carried unanimously.
Dan Davis, Engineer, Motion was made by Morgan to sign Work in ROW Permit for Windstream Iowa Communications, Inc. for Work at Intersection of 220th St. & 210th Ave., Percival. Motion carried unanimously.
Motion was made by Morgan to approve the following Resolution 2015-31. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 23rd day of June 2015, to authorize the Auditor to issue a check from General Basic to General Supplemental in the amount of $13,900 to cover ICAP Liability Insurance for 2014/2015.
Motion
to approve transfer made by Morgan.
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ATTEST: |
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/s/ Joan Kirk |
/s/ Randy Hickey, Chairman |
absent |
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Fremont County Auditor |
/s/ Earl Hendrickson |
aye |
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/s/ Cara Morgan |
aye |
Let the records show Randy Monroe did not come to this meeting.
In other business, claims for June 26, 2015, were approved.
At 10:25 a.m. there being no further business, Morgan made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor
Randy Hickey, Chairman
June 30, 2015:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 30, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show present for this meeting was Shannon Schram, B103 Radio, and Nick Johansen, Shenandoah Valley News.
Randy Monroe met with the board and presented documentation showing where a closed road was turned over to him by a past board several years ago. Monroe is requesting a quit claim deed for that property. Monroe was referred to the county attorney for the quit claim deed.
For the records there was no discussion on the county road east of Anderson (170th St.).
Motion was made by Hendrickson to approve the following Resolution 2015-32. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 30th day of June, 2015, that the following change in appropriations be made:
Expenditures
Decrease 01000-01050-100-05-5
-1,900.00
02000-01060-113-05-10 -350.00
Expenditures
Increase 01000-01040-100-37-5
+1,900.00
02000-01620-425-61 +350.00
Motion to approve made by Hendrickson.
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ATTEST: |
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/s/ Joan Kirk |
/s/ Randy Hickey, Chairman |
aye |
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Fremont County Auditor |
/s/ Earl Hendrickson |
aye |
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/s/ Cara Morgan |
aye |
Motion was made by Morgan to approve the following Resolution 2015-33. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 30th day of June, 2015, that the Auditor be authorized to cancel outstanding warrants that are over one year old.
Motion made by Morgan.
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ATTEST: |
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/s/ Joan Kirk |
/s/ Randy Hickey, Chairman |
aye |
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Fremont County Auditor |
/s/ Earl Hendrickson |
aye |
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/s/ Cara Morgan |
aye |
Motion was made by Morgan to approve the following Resolution 2015-34. Motion carried unanimously.
Authorizing Appropriations to County Officers and Departments FY 2015/2016
Resolution to appropriate 100% of the budgeted amounts for expenditures deemed necessary to all Budgetary Funds/Departments for FY 2015/2016, as published in the Notice of Public Hearing-Budget Estimate on February 26, 2015.
ADOPTED this 30th day of June, 2015.
PASSED AND APPROVED, this 30th day of June, 2015.
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ATTEST: |
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/s/ Joan Kirk |
/s/ Randy Hickey, Chairman |
aye |
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Fremont County Auditor |
/s/ Earl Hendrickson |
aye |
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/s/ Cara Morgan |
aye |
Cal Roulson, Veteran’s Affairs, met with the board to inform them of a change in Veteran’s Affairs hours. Roulson said Carlene Crom will change to 20 hours a week, and Nancy Henneman will remain at 12 ½ hours. Crom will spend time at hospitals visiting veterans and Henneman will mostly stay in the office, than one day a week they will both be in the office to catch up on what the other is doing.
Morgan made a motion to start the process of allowing David & Kathryn Hall to purchase a County Held Tax Certificate on property located in Farragut. Motion carried unanimously.
There being no further business, Morgan made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman